Docketing Coordinator

Armstrong Teasdale LLP; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Armstrong Teasdale LLP in St. Louis, MO seeks a Docket Coordinator to manage the IP docket and track deadlines across US and international matters. You will enter due dates, maintain docket records, and generate reports for attorneys and clients.

The role requires a high school diploma (Associates preferred) and at least 2 years of IP experience, with familiarity in CPI, Anaqua, Lecorpio or FoundationIP. You will work closely with the Office Manager and IP team to ensure accurate, timely

Qualifications

• High school diploma or equivalent required.
• Associates Degree preferred.

Responsibilities

• Review incoming mail and filings for IP matters to determine due dates or reminder dates to enter into docket database.
• Enter all due dates and reminder dates into the docket database and update records daily.
• Prepare docket reports for attorneys, business professionals and clients as needed.
• Follow up on daily docket deadlines and inform responsible attorneys of critical end-of-day deadlines.
• Review information from the USPTO and foreign patent offices and update docketing system accordingly.

Education

High school diploma or equivalent; Associates Degree preferred

Job description

About Armstrong Teasdale

For more than a century, Armstrong Teasdale has forged long-term relationships with clients large and small around the globe. Since our founding in 1901, we have grown to be one of the 200 largest law firms in the U.S. Our mission statement—“Always exceed expectations through teamwork and excellent client service”— carries through everything we do. We embrace the following values: integrity, teamwork, entrepreneurship, investment, celebration, perspective, accomplishment and inclusiveness.

Reports To

Office Manager

Summary Description

The Docket Coordinator manages the docket system to track deadlines and mitigate malpractice. This role will support US and international docketing processes and supports Intellectual Property.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Review incoming mail and filings for the IP group that relates to patent matters to determine due dates or reminder dates that need to be entered into the firm’s docket database.
• May download and save documents into the firm’s internal document management system.
• Process and forward information regarding each date entered into the docket database to the appropriate individuals.
• Enter all due dates and reminder dates as appropriate into docket database.
• May be requested to prepare docket reports for attorneys, business professionals and clients.
• Follow up on daily docket deadlines to ensure they have satisfied all of the day’s due dates; inform responsible attorneys of critical end of day deadlines.
• Update all information in docket databases on a daily basis as indicated by responsible attorneys, clients and patent office communications.
• May be requested to update client docket databases.
• May review information from the USPTO and foreign country patent offices regarding law changes and update docketing system as necessary.

Qualifications

Education

High school diploma or equivalent; Associates Degree preferred

Licenses and/or Certifications

N/A

Experience

2+ of intellectual property experience.

Preferred Experience

• Knowledge of and experience with docketing software such as CPI, Anaqua, Lecorpio and FoundationIP.
• Thorough knowledge of procedures and practice before the U.S. Patent and Trademark Office.
• Knowledge of and experience with resources such as Patent Center and other International IP law databases.

Supervisory Responsibilities

N/A

Physical Activity

The employee will be required to sit for prolonged periods and work on a computer

Travel Required

N/A

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

EEO Statement

Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.