Docketing Analyst

Troutman Pepper Locke LLP; Philadelphia (Philadelphia County); On-site; USD 70,000 - 110,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Docketing Analyst to support IP attorneys by managing docket portfolios for trademark matters. You will handle daily mail routing, docket clearance, and client communications while maintaining PATTSY and related systems.

This role demands accuracy, discretion, and collaboration with the Docket team. The position requires strong IP docketing experience, attention to detail, and proficiency with docket software and MS Office.

Qualifications

• High school diploma or equivalent; college degree or paralegal training beneficial.
• Minimum of five years of Intellectual Property docketing experience in Trademark.
• Strong experience with domestic and foreign trademark and TTAB matters.

Responsibilities

• Read, sort, and distribute mail from USPTO and other agencies.
• Ensure daily docket clearance and maintain filing logs.
• Provide guidance on complex docket-related questions to IP team.
• Maintain accurate docket database and generate reports.
• Save client and legal documents to PATTSY; upload images to matter pages.
• Process abandoned and inactive files.
• Maintain electronic global docket calendar for domestic/international filings.
• Maintain confidentiality of docket information.
• Ensure accuracy of docketing per CFR and client guidelines.
• Lead audits and mass bibliographic updates; assist with intakes as needed.

Skills

US trademark knowledge

Docket software

Proofreading

Data management

Communication

Attention to detail

Independent work

Team collaboration

MS Office

Education

High school diploma or equivalent

College degree or paralegal training beneficial

Tools

Docket software applications

Microsoft Office Suite

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. The Docketing Analyst will provide daily detailed, accurate information to IP attorneys and staff regarding client information and deadlines, assisting the overall effective operations of the Docket Department. The Docketing Analyst maintains their assigned docket portfolios, including complex and high-visibility clients and matters, according to established policies and procedures, and performs all job functions for review of documents in alignment with established process and procedure, and exercises discretion and confidentiality in maintaining contact with clients, attorneys, and staff for docket-related matters. The Docketing Analyst works closely with all Docket team members to meet the goals of the firm.

Essential Duties And Responsibilities

• Read, sort, and distribute incoming mail, either from the U.S. Patent and Trademark Office “USPTO,” all other foreign government agencies, and/or foreign associates in a timely manner and in accordance with established procedures.
• Ensure daily full docket clearance, including monitoring workflow and maintaining the integrity of the filing logs in accordance with established policies and procedures.
• Provide guidance and respond to more complex docket-related questions and problems from the IP team of attorneys and staff.
• Maintain an accurate docket database and provide reports as required.
• Save client and legal documents to PATTSY; upload images to matter-level PATTSY page.
• Process abandoned and/or inactive files.
• Maintain and distribute an electronic global docket calendar, as assigned, for domestic/international patents, trademarks and inter-parties and as required within established guidelines and procedures.
• Maintain positive contact with attorneys, staff and clients and observe confidentiality of the Docket Department and firm’s clients.
• Ensure the accuracy and completeness of docketing of documents received from the USPTO within the requirements set by the Code of Federal Regulations, clients, all other foreign government agencies, and/or foreign associates.
• Maintain e-files through the firm’s IP Management System/iManage integration.
• Lead various audits, including auditing US pair inconsistencies, bibliographic audits, and PTO audits for formalities, as needed and assigned.
• Lead the team in completing successful mass updates, such as mass bibliographic data updates; assist with intakes, as needed and assigned.

Knowledge, Skills And Abilities

• In-depth knowledge of both US and international country trademark law with ability to immediately apply knowledge to docket actions.
• Strong knowledge of docket software applications.
• Excellent proofreading skills.
• Ability to identify and analyze complex issues and problems with managing data, including ability to identify discrepancies in audits and biographical data and recommend effective resolution.
• Effective communication skills, both verbal and written.
• Ability to work under pressure while producing a high volume of information with a high level of accuracy.
• Strong attention to detail.
• Ability to work independently and as a strong team member.
• Ability to work closely with all departments in understanding their processes in order to assist with the day-to-day operations of the IP and HSIP Practice Groups.
• Effective interpersonal skills to be able to communicate and follow instructions effectively from a diverse group of attorneys and staff.
• Ability to multi-task, work independently with limited supervision, and work under pressure with high-quality results.
• Proficient in Microsoft Office Suite.

Education And/or Experience

• High school degree or equivalent. College degree or equivalent specialized training (ex, paralegal studies) beneficial.
• Minimum of five (5) years of progressive Intellectual Property docketing experience in Trademark.
• Strong experience with domestic and foreign trademark and TTAB matters.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$70,000.00 - $110,000.00