Docket Specialist

Jenner & Block; Chicago (IL); On-site; USD 60,000 - 73,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Jenner & Block LLP in Chicago seeks a Docket Specialist to file and retrieve legal documents across courts, notify attorneys of court calls, and manage electronic records. This non-exempt role reports to the Director of Docketing Services, with a 10:30am - 7:00pm Monday-Friday schedule and additional hours as needed.

Key responsibilities include filing with courts, scheduling dates, handling service of process, and maintaining relationships with lawyers and staff.

Qualifications

• Minimum 1 year of docketing experience.
• Proficient in MS Office (Word, Outlook, Excel, PowerPoint).
• Experience with Law Bulletin Information Network, electronic research, and data entry is preferred.
• At least one year of law firm experience preferred.
• Well organized with strong attention to detail and the ability to follow directions.

Responsibilities

• File and retrieve legal documents with courts and agencies, paper or electronic.
• Set motion dates, return dates and times in State Courts.
• Maintain and distribute information on court calls and deadlines to firm personnel.
• Arrange service of process (summons and subpoenas).
• Build effective working relationships with lawyers, staff, vendors and court personnel.
• Provide paper or electronic copies of forms for Federal and State Courts on request.
• Review state, federal, and local rules to ensure pleadings comply.

Skills

Docketing experience

MS Office (Word/Outlook/Excel/PowerPt)

Law Bulletin Information Network

Electronic research

Data entry

Law firm experience

Organization and attention to detail

Communication skills

Time management

Job description

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

Jenner & Block offers a comprehensive benefits program, which includes medical, dental, and vision insurance, 401(k), and paid time off, in addition to other offerings.

POSITION SUMMARY

The Docket Specialist files and retrieves legal documents in various courts; notifies attorneys of court calls; serves legal documents; manages electronic court records and documents for attorneys in the Chicago office. The Docket Specialist is a non-exempt position and reports to the Director of Docketing Services.

This position is scheduled to work 10:30am - 7:00pm Monday-Friday. Additional hours as needed.

ESSENTIAL JOB FUNCTIONS

• Ensure that legal documents are successfully filed with appropriate courts, agencies and officials, either in paper or electronically.
• Set motion dates, return dates and times in State Courts.
• Maintain and distribute information relating to court calls and significant dates for firm business (court dates, filing deadlines, etc.) through contact with clerks’ offices, firm personnel, electronic communications and elsewhere.
• Arrange for service of process (summons and subpoena).
• Create and maintain effective working relationships with lawyers, staff, vendors and court personnel.
• Obtain and distribute on request paper or electronic copies of forms for Federal and State Courts.
• Review state, federal, and local rules to confirm that pleadings comply with guidelines.

QUALIFICATIONS AND REQUIREMENTS

• Minimum 1 year of experience in Docketing is preferred.
• Proficient in basic computer applications including Windows XP and Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Law Bulletin Information Network, electronic research, and data entry experience preferred.
• At least one year of law firm experience preferred
• Must be well organized, detail oriented and follow direction closely.
• Possess good judgment, decision making skills and strong communications skills to communicate effectively with all levels of the Firm.
• Must be results oriented, dependable, and able to adhere to established time commitments.
• Have strong customer service attributes and the ability to deliver results.
• Must be able to follow direction, multi-task and possess sound business judgment.
• The ability to work independently and seek clarification when needed

Disclaimer

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

Additional Duties

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

Physical Requirements

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

Eligibility Requirement

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Jenner will not sponsor applicants for work visas for this position.

EEO Statement

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non‑disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well‑being benefits and 401k profit sharing. The anticipated pay range for this role is $60,000 to $72,500 in Chicago. The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.