Division Director of Facilities

Discovery Senior Living; Chicago (IL); On-site; USD 125,000 - 135,000; Full time

Job summary

Discovery Senior Living seeks an experienced facilities operations leader for a remote role with significant travel (50–75%). You will coordinate capital projects, budgets, and vendor activities across multiple communities, ensuring construction quality and on-time delivery.

The role requires a strong background in facility operations, project management, and regulatory compliance, with a minimum of 10 years’ experience and a Bachelor’s or technical degree.

Qualifications

• Ability to write routine reports and correspondence.
• Ability to read and interpret safety rules, operation and maintenance instructions.
• Ability to communicate clearly before groups of customers and employees.
• Ability to read, interpret, and understand design discipline plans.

Responsibilities

• Plan, report, set goals, and assist with recruitment for key positions.
• Monitor owner supplied vendors and budgets.
• Assist with Cap-ex review on existing properties.
• Monitor capital construction progress schedules.
• Coordinate contractor activities and develop capital work scope.
• Prepare internal and external reports on project status.
• Analyze, manage, and mitigate risks.
• Ensure campus compliance during inspections.

Skills

Communication

Reading comprehension

Technical writing

Problem solving

Independence

Organization

Education

Bachelor’s or technical degree

Tools

Microsoft Project

MS Windows

MS Word

Excel

Job description

Position Summary

Coordinates support functions essential to community building operations. This position is responsible for increasing the effectiveness and progress of the community maintenance teams.

This is a remote position open to candidates located near a major airport, requiring 50%–75% travel. Standard business hours are 8:30 a.m. to 5:30 p.m.; however, work hours and availability may vary based on customer and project needs, with on-call support required as necessary. The annual salary range for this position is $125,000–$135,000, plus eligibility for a 10% annual bonus.

Essential Duties And Responsibilities

• Planning, reporting, goal setting, training and assistance with recruitment and selection of key positions
• Provide and monitor of Owner Supplied Vendors and Budgets
• Assist with Cap-ex Review on Existing Properties
• Monitor Capital Construction Progress Schedules
• Track Project Punch list
• Perform Capital Construction Site Visits
• Project coordination and controls
• Coordinate contractor activities
• Develop capital work scope
• Prepare internal and external reports pertaining to project status
• Analyze, manage, and mitigate risks
• Responsible for assisting governmental services during inspections. Must be aware of all required regulations and ensure the campus is compliant
• Trains Director of Facility Operations with TELS system and preventive maintenance program
• Reviews the maintenance of Community buildings to high standards of construction
• Assist with the development of the Capital Budget and annual maintenance budgets
• Oversees construction, remodeling and maintenance to all Community buildings.
• Aid with maintenance contracts, electrical systems, phone systems, fire panels, emergency response systems and disaster preparedness
• Develops vendor relationships and negotiates contracts for maintenance services when appropriate
• Assist with new community acquisitions including developing and implementing capital improvement plans
• Ensure that room turns meet the respective standards for each community.
• Manage multiple capital improvement projects at a time
• Communicate progress of capital work with site and Divisional personnel
• Assist with vendor negotiation and establish material and work standards

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Educational Requirements And Experience

• A Bachelor’s or technical degree in a related field is desirable
• A minimum of 10 years of experience in the management of facility operations preferred
• HVAC experience or training
• Working knowledge of machinery, tools, repair techniques, plumbing and related repair
• Experience with electrical systems, phone systems, fire panels, emergency response systems and disaster preparedness

Knowledge, Skills And Abilities

• Language Ability:
  • Ability to effectively write routine reports and correspondence
  • Ability to read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals
  • Ability to communicate clearly before groups of customers and employees
  • Ability to read, interpret, and understand all design discipline plans
• Computer Skills:
  • Strong computer skills including Microsoft Project and Microsoft Windows, Word, Excel, email and Internet
• Mathematical Skills:
  • Must have excellent mathematical skills including the ability to compute rate, ratio, and percent and to draw and interpret graphs. Able to analyze statistical data
• Cognitive Demands:
  • Proactive thinking to prevent problems and great problem solving skills
  • Sound judgement skills when making recommendations to management
  • Must be cognitive and able to work under pressure and meet deadlines
• Competencies:
  • The candidate must have a thorough knowledge of construction practices, procedures, design, and materials
  • Excellent negotiation skills for vendor contracts
  • Coordinate several diverse projects simultaneously
  • Ability to work independently
  • Above average organizational skills and the ability to prioritize work
  • Direct and coordinate professional construction management work
  • Maintain and establish positive vendor relationships
  • Ability to work under minimum supervision and demonstrate self-initiative
  • Must have working knowledge of entitlement and the construction bid processes
  • Must be detail-oriented
  • Must be results-driven and goal oriented
  • The ability to multi-task and complete assignments accurately and in a timely manner
  • Must have supportive of team-spirited environment

Physical Requirements

The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the Team Member will be required to travel approximately 65% of the time and must be able to physically perform relative steps with the travel process. The Team member is regularly required to talk or hear. The Team Member is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The Team Member is occasionally required to stand and walk. The Team Member must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

JOB CODE: 1007114