Division Coordinator

Signorelli Company; The Woodlands (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

The Signorelli Company in The Woodlands, TX, is seeking a Division Coordinator to support the Commercial Development team. This role focuses on project workflow coordination, maintaining systems, and ensuring alignment between internal and external stakeholders.

The ideal candidate will have 3 to 6 years of relevant experience and excellent communication skills. The position supports various operational needs and enhances team efficiency by managing key processes and documentation.

Qualifications

• 3 to 6 years of experience in operations, project coordination, administrative operations, or a related field.
• Experience supporting multiple stakeholders in a fast-paced, deadline-driven environment.
• Excellent verbal and written communication abilities.

Responsibilities

• Coordinate project workflows and maintain operational systems.
• Support day-to-day operations across development and manage project timelines.
• Develop and maintain systems to track project milestones and documentation.

Skills

Project coordination

Communication

Microsoft Office Suite

Time management

Problem-solving

Education

High School Diploma or equivalent

Bachelor’s Degree in Business Administration or related field

Job description

The Signorelli Company is a vertically integrated, diversified development company based in The Woodlands, TX. As one of the largest privately held development companies in Texas, Signorelli has more than 25 years of experience in all aspects of real estate development including retail, mixed-use, multifamily, office, healthcare, land development and single-family homes.

The Division Coordinator supports the execution and effectiveness of the Commercial Development team by coordinating project workflows, maintaining operational systems, and ensuring alignment across internal and external stakeholders.

This role is designed to enhance team efficiency by owning key processes, improving organization and visibility across projects, and proactively identifying and addressing operational needs. The position serves as a critical partner to Commercial leadership, enabling focus on strategic priorities while ensuring day-to-day execution remains on track.

ESSENTIAL DUTIES

Commercial Development Operations Support

• Support day-to-day operations across pre-development, active development, and asset management activities
• Coordinate project timelines, deliverables, and communication across multiple active projects
• Maintain visibility into project status and proactively identify potential risks, delays, or gaps
• Partner with leadership to ensure priorities, deadlines, and key initiatives are clearly tracked and executed

Process Ownership and Continuous Improvement

• Develop, implement, and maintain systems to track project milestones, documentation, and deliverables
• Establish and enhance processes related to document management, reporting, and cross-functional coordination
• Identify inefficiencies or breakdowns in workflows and recommend practical, actionable solutions
• Standardize templates, tools, and reporting formats to improve team consistency and effectiveness

Reporting, Research, and Business Support

• Compile, organize, and summarize project, financial, and operational data into clear and usable formats
• Prepare internal reports, dashboards, and presentation materials for leadership
• Conduct research related to development projects, vendors, market activity, and industry trends
• Translate detailed information into concise summaries to support team awareness and decision-making

Contract and Documentation Coordination

• Review, organize, and track contracts, agreements, and project documentation for completeness and accuracy
• Coordinate document flow between internal stakeholders and external partners including consultants, legal, and vendors
• Maintain structured and accessible digital filing systems across all Commercial Development projects

Cross-Functional Coordination

• Serve as a liaison between Commercial Development, Finance, Asset Management, and Corporate teams
• Coordinate onboarding and engagement of consultants, vendors, and partners
• Ensure timely follow-up, communication, and execution across stakeholders

Executive and Corporate Support

• Provide back-up support to the Executive Assistant for the CEO and CFO as needed
• Assist with coordination of corporate initiatives, meetings, and events
• Support preparation of executive-level materials and presentations

Decision-Making and Autonomy

• Exercises independent judgment in managing priorities, coordinating workflows, and resolving operational challenges
• Determines appropriate escalation points and when leadership input is required
• Proactively identifies needs, gaps, and opportunities for improvement without direct instruction

CORE VALUES

• Integrity: Do the right thing, always. Corporate sustainability can only be achieved through trust and integrity.
• Growth: Strive to do more. There is no growth in your comfort zone and no comfort in your growth zone.
• Innovation: Think differently. Innovation is the ability to see change as an opportunity, not a threat.
• Vision: A strong team turns a vision into reality. We focus not on where we are, but where we are headed.
• Excellence: Excellence is not a skill, it’s an attitude. We are what we repeatedly do. It is not an act, but a habit.

EDUCATION

• High School Diploma or equivalent required.
• Bachelor’s Degree in Business Administration or related field preferred.

EXPERIENCE & TALENTS

• 3 to 6 years of experience in operations, project coordination, administrative operations, or a related field
• Experience supporting multiple stakeholders in a fast-paced, deadline-driven environment
• Experience supporting project-based teams
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Ability to manage multiple priorities with professionalism and discretion.
• Positive, team-oriented attitude with a commitment to problem-solving and continuous improvement.
• Professional manner and a strong ethical code.
• Capable of resolving issues and managing interactions with upset homeowners.
• Excellent interpersonal, customer service, and communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to build positive working relationships across all members in the organization.

The Signorelli Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all. We seek to empower everyone’s diverse experiences to maximize our organization’s talent and capabilities.

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.