Division Business Administrator

University of Mississippi Medical Center; Jackson (MS); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Mississippi Medical Center seeks a Division Business Administrator to plan, coordinate and oversee the daily business and administrative operations of a division within a clinical academic department.

Responsibilities include budgeting, education programs, research grants and contracts support, and personnel management, with a focus on cost containment, process improvement and cross‑unit collaboration.

Qualifications

• Bachelor's degree and three (3) years of experience in business/financial management or health care administration.
• Master's degree preferred.

Responsibilities

• Plans and manages the daily business and administrative operations in an assigned area.
• Implements organizational policies and procedures designed to accomplish departmental and divisional priorities and long‑range goals.
• Supervises employees including work allocation, training, scheduling, evaluation, and problem resolution.
• Reviews and interprets administrative policies and procedures and recommends/implements changes as required to achieve objectives.
• Prepares operation and statistical reports and maintains records and files.
• Maintains proper equipment and inventory levels.
• Collaborates with personnel to resolve customer service issues, improve cost containment, increase productivity, and meet demands.
• Works closely with department business administration and acts as a liaison between management and other divisions, schools and departments.

Skills

Business planning

Resource allocation

Leadership

Verbal communication

Written communication

Interpersonal skills

Policy implementation

Supervision

Problem solving

Budgeting

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office

Job description

Job Title

Division Business Administrator

Location

Main Campus Jackson

Job Summary

Plans, coordinates and is accountable for the major activities of a single or multiple division(s) within a clinical academic department including education programs, research grants and contracts, clinical operations, development, financial analysis, and personnel management. Works with the division chief to develop and administer the capital equipment, operations, and personnel budgets and to establish division short and long term objectives.

Education & Experience

Education and Experience Required: Bachelor's degree and three (3) years of experience in business/financial management or health care administration.

Certifications, Licenses or Registration required: N/A

Preferred Qualifications: Master's degree

Knowledge, Skills & Abilities

• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.
• Verbal and written communication skills.
• Interpersonal skills.
• Skill in the use of personal computers and related software applications.
• Organizational skills.
• Ability to implement policies and procedures, train, motivate, and supervise employees.
• Ability to use appropriate judgment, independent thinking and creativity when resolving issues.

Responsibilities

• Plans and manages the daily business and administrative operations in an assigned area.
• Implements organizational policies and procedures designed to accomplish departmental and divisional priorities and long‑range goals.
• Supervises employees to include work allocation, training, scheduling, evaluation, and problem resolution.
• Reviews and interprets administrative policies and procedures and recommends/implements changes as required to achieve objectives.
• Prepares various operation and statistical reports and maintains applicable records and files.
• Maintain proper equipment and inventory levels.
• Collaborates with other personnel to resolve customer service issues, improve cost containment, increase productivity, and meet demands.
• Works closely with department business administration and acts as a liaison between management and other divisions, schools and departments.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold, occasional working hours significantly beyond regularly scheduled hours, occasional travelling to offsite locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, frequent work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 75 pounds, occasional climbing, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, frequent reaching, frequent sitting, frequent standing, frequent twisting, and frequent walking.

Time Type and Work Details

• Time Type: Full time
• FLSA Designation/Job Exempt: Yes
• Pay Class: Salary
• FTE%: 100
• Work Shift: Day

Benefits Eligibility

Grant Funded: No

UMMC is an equal opportunity employer and prohibits discrimination and harassment on the basis of race, color, national origin (including limited English proficiency and primary language), disability, age, sex (as that term is defined in applicable laws such as 45CFR§92.101(a)(2) and binding court decisions), religion, genetic information, veteran’s status and any other status protected by applicable law.

UMMC also prohibits retaliation against those who report discrimination or harassment and against those who participate in the Medical Center’s investigation and handling of such reports.

Further, UMMC complies with all applicable statutes, regulations and executive orders regarding sex discrimination, sexual harassment, domestic and dating violence, sexual assault and stalking, including but not limited to TitleIX of the Education Amendments of 1972 and its implementing regulations which prohibit discrimination on the basis of sex in any education program or activity UMMC operates including in admission and employment, the JeanneClery Disclosure of Campus Security Policy and Campus Crime Statistic Act (“CleryAct”) and the Campus Sexual Violence Elimination Act (“SaVEAct”).

UMMC’s commitment to nondiscrimination applies to all of its programs, services, opportunities and activities, including but not limited to all employment, academic, research and clinical care practices and extends to all students, applicants for admission, employees, applicants for employment, affiliates, subcontractors, on‑site contractual staff, third party or community members, visitors to any of our campuses and others participating in UMMC programs or receiving UMMC services.

With respect to employment in particular, this commitment applies to all employment decisions including but not limited to recruitment, employment, training, promotion, compensation, benefits, disciplinary actions and termination.

UMMC maintains an affirmative action program in accordance with applicable laws.

Consistent with these laws, UMMC takes affirmative action to recruit, employ, advance and prevent discrimination against qualified individuals.

For additional information, please check here: Know Your Rights: Workplace discrimination is illegal (eeoc.gov).

In compliance with Section1557 of the Patient Protection and Affordable Care Act and other federal civil rights laws and to ensure individuals with disabilities and those with limited English proficiency have meaningful access to, have an equal opportunity to participate in and have an equal opportunity to enjoy the benefits of our programs, activities, services and other benefits, UMMC provides the following in a timely manner and free of charge: reasonable modifications to our policies, practices, or procedures for qualified individuals with disabilities when such modifications are necessary to avoid discrimination on the basis of disability; appropriate auxiliary aids and services for individuals with disabilities (including individuals’ companions with disabilities) which may include qualified sign language interpreters and written information in other formats including braille and large print and language assistance services for individuals with limited English proficiency (including individuals’ companions with limited English proficiency) which may include qualified interpreters and information written in other languages.

Complaint Process

You may request additional information, accommodation or file a complaint through the applicable process identified below. Inquires or complaints relating to discrimination or other employment issues may be referred to the Office of Employee Relations, 2500 North State Street, Jackson, Mississippi39216‑4505 or emailed to [e-mail]. You may also report any allegations of UMMC’s noncompliance with any legal requirement using UMMC’s Compliance Line.