Division Budget Manager (WMS2)

State of Washington; Olympia (WA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

The Department of Licensing's Financial Services Office is recruiting a Division Budget Manager to guide budget development, execution, and oversight across the division, advising agency leaders on budget changes to align with priorities and outcomes.

You will coordinate fiscal notes, support policy development, and improve budget office transparency and efficiency, while ensuring compliance and a respectful, inclusive workplace.

Qualifications

• Experience with state budgeting policies, processes and systems.
• Ability to analyze legislation and budget proposals.
• Strong written and oral communication for diverse audiences.

Responsibilities

• Provide strategic guidance to program management on use of financial resources and performance measures.
• Coordinate and direct fiscal note preparation and processes.
• Represent division in revisions to agency resource management policies and procedures.
• Assist Budget Managers in policy development and implementation.
• Represent division’s budget interests in agency budget development and management.
• Develop budget decision packages to meet division and agency needs.
• Ensure optimal use of division resources.
• Assist in license and fee fee-setting processes where applicable.

Skills

Budget & financial management

Communication skills

Policy analysis

Stakeholder collaboration

Excel proficiency

Education

Bachelor's degree in finance, public administration, or related field

Tools

Excel

Power Pivot/Query Macros

Job description

We are dedicated to growing a culture of belonging through our values:

Respect | Trust | Diversity | Inclusion | Equity

At the Department of Licensing (DOL), we recognize the importance of work life harmony and strive to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

Our Financial Services Office is currently recruiting for a Division Budget Manager with excellent communications skills to manage the development, execution, and oversight of our Management Support Services’ budgets.

As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident.

Are you ready to take the next step in your career in a strategic role? Your ability to advise agency leaders on implementing budgetary changes based on observed needs, changing priorities, and strategic objectives will be vital to help DOL achieve its purpose.

As a Division Budget Manager, your ability to communicate effectively in plain talk to a diverse audience will be critical to your success as you will provide consultation in navigating budget cycle and operational activities to agency leadership. Building on your comprehensive understanding of the various business operations within assigned divisions is key to providing accurate strategic consultations. As a trusted advisor you will manage and coordinate the budget and fiscal activities of one of our seven divisions. The work you do will improve processes to enhance transparency, ease and usefulness of budget office products, and services.

Management Support Services contains many typical administrative executive offices like Human Resources, Legislative Policy Office, Financial Services Office, and the Director’s Office.

Some of what you will do:

• Provide strategic guidance to program executive management and staff on use of financial resources and performance measures to achieve program, division, and agency goals.
• Coordinate and provide directions on the fiscal note preparation and processes.
• Serve as the division representative in proposing and reviewing revisions to agency resource management policies and procedures.
• Assist fellow Budget Managers in departmental policy development and implementation.
• Represent division’s budgetary interests in the agency budget development and budget management processes.
• Recommend and develop decision packages to request funding to meet division and agency business needs.
• Assure appropriate and optimal use of the division’s resources.
• Assist in fee setting processes for licenses and fees where DOL has rulemaking authority.

If you are a strategic thinker with a passion for ensuring compliance with financial policies and regulations while finding creative solutions, we invite you to apply!

What you will bring to the position:

• Nine (9) years of combined professional experience in budget, accounting, or program financial management field, comparing and analyzing financial data, identifying issues or challenges, and trends; using critical thinking to provide important feedback and status reports; and problem solving to offer well thought out options for resolution and next steps and education.

OR

• Experience in a State position titled Budget Manager, Budget Officer, or Chief Financial Officer.
• Knowledge of:
  • Principles of state financial management.
  • State budgeting policies, processes, and systems.
  • Principles of management and public administration, including budget, staffing, performance measurement strategic planning, life cycle cost analysis, tactical and business planning, project management, legislative process, and research techniques.
  • Legislative budget and policy procedures and documents.
• Ability to:
  • Analyze legislation (bills).
  • Analyze legislative and budget proposals.
  • Able to understand administrative code pertaining to assigned division.
  • Develop well-written, financially sound budget decision packages and fiscal notes.
  • Use strategic planning principles to formulate performance-based budgets consistent with divisional goals and objectives.
  • Establish, update, and monitor performance measurement models.
  • Understand customer needs and help ensure customer satisfaction.
  • Communicate effectively both orally and in writing with a wide variety of executive, management, professional, technical, and front-line staff within assigned division, agency, the Legislature, Office of Financial Management, and other state agencies.
  • Develop moderate-level Excel spreadsheets, formulas, and graphical display of data.
  • Present budget information at internal and external meetings, including legislative hearings and work sessions.
  • Plan, facilitate, and manage group quality processes.
  • Understand and cultivate stakeholder relationships.
  • Make independent decisions.
  • Advise agency executives, Assistant Director and program administrators on policy and fiscal matters.
  • Understand and follow agency values of respect, trust, diversity, equity, and inclusion through behaviors and decisions.
  • Promote and support a respectful, equitable, and inclusive workplace for all employees.
  • Promote and support respectful, equitable, and inclusive delivery of services to customers.
  • Take action to learn and grow.
  • Take action to meet the needs of others.

* Experience can be gained concurrently *

Up to four (4) years of relevant education may substitute year for year for experience.

What may help set you apart:

• Washington State budgeting and accounting related processes experience.
• Develop advanced-level Excel spreadsheets, formulas, and graphical display of data. Power Pivot/Query Macros. [Expert]
• Experience working through 2 full state budget cycles. (4 years)

Additional Requirements of Employment:

• The ability to work in-person two days a week or more as business needs arise.
• The ability to travel overnight and out of state.
• Prior to a new hire, a preemployment check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

DOL is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations.

For information about available accommodations, the interview process, or the position contact Dawn Loduha.

Come join us in changing the way government delivers services and help build a legacy of commitment to and excellence in diversity, equity, and inclusion!

Veteran/Military Spouse Preference Notice

To take advantage of your veteran / military spouse preference please attach documentation of eligibility to your application.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, religion, sex (including gender identity), marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.

Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at 360-902-4000 or may email the Talent Acquisition Team. Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360-339-7344.

We do not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.