District Manager

KW Property Management & Consulting; West Palm Beach, Northern (FL, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

KW Property Management & Consulting in Florida is seeking a District Manager to lead Property Managers, drive client satisfaction, and ensure portfolio operations meet KWPM standards and each community’s objectives.

You will build and maintain positive relationships with boards, unit owners, residents, vendors, and staff; monitor portfolios for compliance; coach managers in performance and process improvements.

Qualifications

• Must possess strong managerial background.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to read, analyze, and interpret complex procedures, financial statements/audits, blueprints, regulations or documents.
• Must be proficient with Office 365.
• Must have a valid Florida driver’s license.
• Must react and address emergency situations in a timely manner.

Responsibilities

• Build and maintain a positive client relationship with the BOD, Unit Owners, Residents, Vendors and Staff Members.
• Monitor properties within portfolio to ensure compliance to company standards; coach Property Managers to meet standards.
• Conduct weekly one-on-one meetings with the property managers.
• Monitor the cash flow and overall financial health of the client.
• Provide recommendations on capital improvement projects; review delinquencies/collection efforts.
• Monitor key professional service contracts and contribute to procurement for construction, maintenance and supplies.
• Assist in recruiting, training, and developing a motivated team of property managers.
• Provide guidance, leadership and coaching to property managers and direct reports.
• Communicate policy and procedure changes to clients and property managers.
• Acquire and maintain knowledge of state/regulatory statutes and client documents.
• Provide constructive and timely performance evaluations.
• Process promotions, transfers, disciplinary actions, and terminations as per policy.
• Other duties may be assigned.

Skills

Problem Solving

Leadership

Project Management

Business Acumen

Oral and written Communication

Education

Bachelors or better in Business Administration or related field

Tools

Office 365

MS Excel

Job description

Position is fundamental to client retention, which includes the association Board of Directors and/or the Developer to manage the account and facilitate solutions to operational problems within the community. Provides management, direction, and leadership to ensure the accounts are maintained and operated in accordance with KWPM standards and established community’s objectives. The District Manager provides leadership to Property Managers; ensures that the highest quality of customer service is provided at all of the delivery systems within the division; provides administrative support in areas of compliance, policies and procedures.

Duties and Essential Functions include the following

• Build and maintain a positive client relationship with the BOD, Unit Owners, Residents, Vendors and Staff Members.
• Monitor properties within portfolio to ensure compliance to company standards. Review monthly compliance reports and coach and mentor Property Manager to meet standards.
• Conduct weekly one-on-one meetings with the property managers
• Monitor the cash flow and overall financial health of the client.
• Provide financially sound recommendations on capital improvement projects; as well as, review the status of delinquencies / collection efforts.
• Monitor key critical professional service contracts – insurance and legal services; and contributes as needed in any major procurement process for construction, maintenance and/or supplies required from client.
• Assist in recruiting, training, and developing a highly motivated and effective team of property managers.
• Provide guidance, leadership and coaching to property managers and other direct reports.
• Communicates changes in policy and procedures to clients and property managers.
• Acquires and maintains current knowledge of state and regulatory agency statutes and each client’s community document, policies, and procedures.
• Provide constructive and timely performance evaluations.
• Process promotions, transfer, disciplinary actions, and terminations of the direct reports, in accordance with company policy.
• Other duties may be assigned to meet business needs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Problem Solving/Analysis
• Customer/Client Focus
• Leadership
• Project Management
• Business Acumen

Supervisory Responsibility

This position manages team members and is responsible for leadership, performance management and hiring of the team members within its portfolio.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee will be required lift objects up to 25 lbs. The position requires walk-throughs of the properties within the portfolio to identify any inconsistencies of the company standards.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 25 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type/Expected Hours of Work

This is a full-time exempt position (salaried). Typically, 8 hours a day. Evening and weekend work may be required as job duties demand. This schedule may change to accommodate the business needs of the company

Travel

This position requires up to 60% travel. Travel is primarily locally during the business day, although some out of the area travel and overnight may be expected.

Required Education and Experience

• Must possess strong managerial background
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to read, analyze, and interpret technical procedures, financial statements / audits, blueprints, regulations or documents with a similar degree of complexity.
• Must be proficient and have good working understanding of latest technologies; such as but not limited to Office 365
• Employee is sometimes required to work for extended periods of times being flexible in the hours which could include nights and weekends.
• Must have a valid Florida driver’s license.
• Must have the ability to react and address all emergency situations in a timely manner. Must be available to handle emergency calls.

Preferred Experience

• Active CAM license strongly preferredMinimum four (4) years of experience in Community Association Management and possess or secure CAI designation of CMCA or higher within 12 months from engagement by KWPM

Position Supervision

Employee reports directly to the Vice President

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Skills

Problem Solving

Advanced

Oral and written Communication

Advanced

MS Excel

Intermediate

Leadership

Intermediate

Behaviors

Enthusiastic

Shows intense and eager enjoyment and interest

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Education

Bachelors or better in Business Administration or related field.

Licenses & Certifications

CAM

Equal Opportunity Employer
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