District Manager

KW PROPERTY MANAGEMENT AND CONSULTING; West Palm Beach (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

KW Property Management and Consulting is seeking a District Manager in Florida to lead a portfolio of community associations. You will supervise property managers, ensure service quality, and drive financial health in alignment with KWPM standards and community documents.

You will coach teams, review compliance reports, manage policy communications, and coordinate capital projects while maintaining strong relationships with boards and residents. Travel up to 60% may be required.

Qualifications

• 4-year college degree required.
• Strong managerial background required.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Proficient with Office 365 and latest technologies.
• Willing to work nights/weekends as needed.
• Must have a valid Florida driver’s license.
• Ability to react promptly to emergencies.

Responsibilities

• Build and maintain a positive client relationship with the BOD, Unit Owners, Residents, Vendors and Staff Members.
• Monitor properties within portfolio to ensure compliance to company standards; review monthly compliance reports and coach Property Manager to meet standards.
• Conduct weekly one-on-one meetings with the property managers.
• Monitor the cash flow and overall financial health of the client.
• Provide financially sound recommendations on capital improvement projects and review delinquency/collection status.
• Monitor critical service contracts and assist in major procurement processes.
• Assist in recruiting, training, and developing a team of property managers.
• Provide guidance, leadership and coaching to property managers and direct reports.
• Communicate changes in policy and procedures to clients and property managers.
• Acquire and maintain knowledge of state statutes and client community documents.
• Provide constructive and timely performance evaluations.
• Process promotions, transfers, disciplinary actions, and terminations of direct reports according to policy.
• Other duties as needed.

Skills

Leadership

Project Management

Communication Proficiency

Problem Solving/Analysis

Customer Focus

Education

4-year college degree

Tools

Office 365

Job description

Position is fundamental to client retention, which includes the association Board of Directors and/or the Developer to manage the account and facilitate solutions to operational problems within the community. Provides management, direction, and leadership to ensure the accounts are maintained and operated in accordance with KWPM standards and established community’s objectives. The District Manager provides leadership to Property Managers; ensures that the highest quality of customer service is provided at all of the delivery systems within the division; provides administrative support in areas of compliance, policies and procedures.

Duties And Essential Functions Include The Following

• Build and maintain a positive client relationship with the BOD, Unit Owners, Residents, Vendors and Staff Members.
• Monitor properties within portfolio to ensure compliance to company standards. Review monthly compliance reports and coach and mentor Property Manager to meet standards.
• Conduct weekly one-on-one meetings with the property managers
• Monitor the cash flow and overall financial health of the client.
• Provide financially sound recommendations on capital improvement projects; as well as, review the status of delinquencies / collection efforts.
• Monitor key critical professional service contracts – insurance and legal services; and contributes as needed in any major procurement process for construction, maintenance and/or supplies required from client.
• Assist in recruiting, training, and developing a highly motivated and effective team of property managers.
• Provide guidance, leadership and coaching to property managers and other direct reports.
• Communicates changes in policy and procedures to clients and property managers.
• Acquires and maintains current knowledge of state and regulatory agency statutes and each client’s community document, policies, and procedures.
• Provide constructive and timely performance evaluations.
• Process promotions, transfer, disciplinary actions, and terminations of the direct reports, in accordance with company policy.
• Other duties may be assigned to meet business needs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Problem Solving/Analysis
• Customer/Client Focus
• Leadership
• Project Management
• Communication Proficiency
• Business Acumen

Supervisory Responsibility

This position manages team members and is responsible for leadership, performance management and hiring of the team members within its portfolio.

Work Environment

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee will be required lift objects up to 25 lbs. The position requires walk-throughs of the properties within the portfolio to identify any inconsistencies of the company standards.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 25 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type/Expected Hours of Work

This is a full-time exempt position (salaried). Typicaly, 8 hours a day. Evening and weekend work may be required as job duties demand. This schedule may change to accommodate the business needs of the company

Travel

This position requires up to 60% travel. Travel is primarily locally during the business day, although some out of the area travel and overnight may be expected.

Required Education And Experience

• 4-year college degree
• Must possess strong managerial background
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to read, analyze, and interpret technical procedures, financial statements / audits, blueprints, regulations or documents with a similar degree of complexity.
• Must be proficient and have good working understanding of latest technologies; such as but not limited to Office 365
• Employee is sometimes required to work for extended periods of times being flexible in the hours which could include nights and weekends.
• Must have a valid Florida driver’s license.
• Must have the ability to react and address all emergency situations in a timely manner. Must be available to handle emergency calls.

Preferred Experience

• Active CAM license strongly preferred
• Minimum four (4) years of experience in Community Association Management and possess or secure CAI designation of CMCA or higher within 12 months from engagement by KWPM

Position Supervision

Employee reports directly to the Vice President

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.