District Court Clerk (OPEN & PROMOTIONAL)

Spokane County Washington; Spokane (WA); On-site; USD 45,000 - 62,000; Full time

Job summary

Spokane County District Court is hiring a clerical professional to support judicial proceedings, manage court records, and assist judges and staff. The role requires attention to detail, accuracy in data entry, and the ability to handle confidential information.

Responsibilities include entering judgments into the JIS system, processing orders, scanning and indexing documents, scheduling, and interacting with the public in a courthouse setting.

Qualifications

• High School diploma or GED required; optional related coursework.
• 1 year of administrative support experience is preferred.
• Knowledge of court procedures and legal terminology helpful.

Responsibilities

• Attends court proceedings, keeps detailed records, and processes orders.
• Enters judgments and sentences into the JIS system; validates data.
• Scans, indexes, and distributes court documents to agencies.
• Maintains calendars, countersignatures, and court scheduling notices.

Skills

Legal terminology

Court procedures

Data entry accuracy

Public interaction

Office software

Education

High School Diploma or GED

Tools

JIS system

Job description

Note: Current Employees must use the Workday Dashboard career section to apply for this position.Employee Type:RegularDepartment:District CourtSalary:$44,635.50 - $62,166.00 Annually / $3,719.63 - $5,180.50 Monthly / $22.89 - $31.88 HourlyScheduled Weekly Hours:37.5Overtime Eligibile:YesJob Posting Date Range:09/22/2026 - 10/07/2026Job Summary:WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the 1553 Collective Bargaining Agreement (CBA) submitting applications between 9/22/26 and 9/29/26. First consideration will be given to applicants working in District Court in a position covered by the 1553 CBA; second consideration given to County-wide applicants in a position covered by the 1553 CBA; third consideration given to all other applicants, including the public.The position allocated to this class performs responsible, specialized clerical functions and administrative support related to judicial proceedings in District Court. The incumbent manages court records, case files, assists Judicial Officers and other court personnel, and ensures the accurate recording and smooth operation of judicial proceedings. Under the general direction of the District Court Administrator or designee, duties are performed in an independent environment, requiring the incumbent to perform responsibly within the guidelines of law or approved policy.Job Description:The following documents are required to be submitted with your application. Applications that do not include all required documents may not be considered:• Resume• Cover LetterESSENTIAL JOB FUNCTIONSAttends court proceedings, keeps detailed records, processes orders, takes notes on dispositions and identifies who appears.Enters all criminal judgment and sentence orders into the JIS system. Prepares Department of Licensing reporting abstracts.Processes and enters all criminal restraining orders, ensuring law enforcement has been accurately notified.Scans and indexes documents into the DC Imaging system; and ensures the image is accurate as the permanent official court record.Prints, faxes, and distributes images and/or documents as required to various county/state departments and agencies, ensuring the safekeeping of confidential court records.Reviews Judicial Officer's calendar for correctness; ensures appropriate number of cases are being set.Provides appropriate dates for scheduling orders to private attorneys and public defenders.Journalizes proceedings of trials, hearings and orders; receives and files pleading and verdicts.Files dockets within statutory limits.Prepares legal documents; verifies and reports to all agencies.Enters critical data, including court dates, into statewide database system.Interacts with the general public, both in and out of the courtroom.Performs other related duties as required/assigned.District Court- Civil Division:Responsible for the initial filing of civil protection orders and other legal documents. Verifies the jurisdiction and venue are correct, signatures are affixed and the proper filing fee received. Enters cases into the statewide computer system. Prepares folders and files documents.Processes all civil protection order documents filed with the court by making appropriate docket entries in the computer system and by taking action on the issues indicated.Provides information in person and via telephone, researching cases, explaining procedures and assisting in problem resolution.Calendars civil protection order cases in the case management system; schedules and issues hearing notices. Prints computer-generated calendars and dockets; manages the electronic files and ensures the record is ready for court.Responsible for the retention and preservation of civil protection order case records, in compliance with the Secretary of State Retention Schedule.Assists the Civil Department Supervisor with preparing and transmitting the court record on appeal, verifying that case information is accurate and the appeal is filed in a timely manner.Prepares and transmits the court record on appeal verifying that case information is accurate and the appeal is filed in a timely manner.Enters statistical data in the case management system for inclusion in reports to the Administrative Office for the Courts.Assists the Civil Department Supervisor in developing civil and small claim procedures and training staff.Performs other duties as required/assigned.EDUCATION AND EXPERIENCE REQUIREMENTSHigh School Diploma or GED equivalent, andOne (1) year of administrative support experience; experience in Criminal Justice/Court related work area preferred.An equivalent combination of related education and/or experience may be considered.KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of legal terminology and court procedures.Knowledge of laws and rules governing the department/court.Knowledge of administrative support functions including the operation of standard office machines and equipment.Knowledge of basic English composition, spelling, grammar and other support skills as required by the position.Knowledge of the operations, functions and terminology common to the work applied for.Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.Skilled in establishing and maintaining effective working relationships at all organizational levels and with the general public.Skilled in the use of personal computer and software related to the work assignment.Ability to develop and maintain effective work relationships with co-workers, supervisors, officials and the general public.Ability to work with others in a courtroom setting.Ability to work with speed and accuracy and in a courteous manner when dealing with the public.Ability to handle routine mathematical calculations quickly and accurately.Ability to use standard office equipment such as phones, copiers, calculators and fax machines.BEHAVIORAL STANDARDSAll County employees are responsible for contributing to a safe and positive work environment, actively demonstrating the County values in their daily work and interactions:Respect: Appreciating and valuing customers, other County employees and County leadership by showing courtesy, friendliness and fairness. Communicating in a productive and professional manner.Accountability: Honoring and delivering on commitments by taking responsibility for personal actions and results; being a responsible steward of public resources and the trust County residents have placed in each of us.Integrity: Modelling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.Innovation: Striving for excellence by actively pursuing opportunities for new and improved methods, procedures or technologies; fostering an environment of engagement and empowerment and embracing continuous improvement.WORKING CONDITIONSThe work environment is primarily inside, where the noise and temperature levels are moderate.Total Compensation:$57,133 - $79,572 AnnuallyTotal compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.