DISTRICT COURT CLERK/BAILIFF

Lewis and Clark County; Helena (MT); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Health coverage — multiple plans

Traditional & HDHP health plans

Paid vacation and holidays

Life and AD&D insurance

Public Service Loan Forgiveness (PSLF)

Gym membership reimbursement

Job summary

Lewis and Clark County is hiring a District Court Clerk/Bailiff to support court operations and maintain records. The role involves basic clerical tasks, attendance at court sessions, swearing in witnesses, and managing exhibits and court records.

Applicants should have a high school diploma and two years of clerical experience; court or legal office experience is preferred. Background checks are required for employment consideration.

Qualifications

• Graduation from high school or equivalent; two years of clerical experience.
• Legal office or court experience preferred.
• Must be able to pass a pre-employment background check.

Responsibilities

• Performs basic court support duties and clerical tasks.
• Prepares for and attends court sessions; swears in witnesses.
• Records and disposes of exhibits and administrative records for court cases; types minutes.

Skills

Clerical tasks

Courtroom decorum enforcement

Records management

Jury management

Office communication

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheets

Job description

• Retirement plans;
• Enforces prescribed courtroom decorum;

Brief Description

Do you love working with people and have an interest in working in a courtroom? If so, Lewis and Clark County has a great opportunity for you! We are hiring for a District Court Clerk/Bailiff.

Under general supervision from the Clerk of District Court, this position performs basic court support duties and clerical tasks.

Mission Statement

The employees of the Clerk of District Court of Lewis and Clark County shall strive for service excellence and through their dedication and professionalism, implement policies in conformance with the laws of Montana and the United States of America. The employees of the Clerk of Court's office are committed to ensuring equal access to the Lewis and Clark County District Court, court records, and court services.

The purpose of the Clerk of District Court's office is to provide public access to District Court, and to maintain and preserve the records of the District Court. The Clerk of District Court serves as the jury commissioner and provides a pool of jurors for local governments within Lewis and Clark County, including East Helena City Court, Helena Municipal Court, Lewis and Clark County Justice Court and coroner juries for inquest.

The office keeps a record of all district court sessions, receipts and disburses child support, maintenance and other trust accounts, issues all processes and required notices. The Clerk of District Court's office also issues and records marriage licenses in Lewis and Clark County.

Benefits

Lewis and Clark County offers a competitive benefits package!

Includes:

• Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage;
• Traditional Plan - cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees;
• High Deductible Health Plan – cost for employee is $0 per month and an additional $1200 per year to a Health Savings Account for full time employees;
• PureView Health Center – preferred clinic provider and no cost to the employee and his/her dependents;
• Retirement plans;
• Paid Vacation and Sick Leave and Holidays;
• Employees are provided with $25,000.00 of Life Insurance and $25, 000.00 of AD&D insurance as a new employee;
• Wellness Screening Incentive;
• Gym Membership Reimbursement;
• Voluntary Supplemental Life Insurance;
• Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

• Public Service Loan Forgiveness (PSLF) Help Tool | Federal Student Aid

Other Benefits

• Working in a fast-paced environment;
• Opportunity to serve on a variety of different committees;
• Professional development and training opportunities;
• Cost of living increases;
• Market adjustments;
• Step based wage increases;
• Paid parental leave.

Requirements

The knowledge, skills, and abilities are acquired through a combination of education and experience equivalent to graduation from high school and two (2) years of clerical experience. Legal office or court experience preferred.

Summary

Duties

• Performs basic court support duties and clerical tasks;
• Prepares for and attends court sessions;
• Swears in witnesses;
• Records and disposes of exhibits and administrative records for individual court cases;
• Types minutes of proceedings and makes copies for individual files;
• Distributes orders and notices;
• Provides case flow management for assigned department;
• Sets court calendar for court hearings and meetings provides notice to attorneys;
• Establishes and maintains a tickler system for pending motions for assigned department;
• Manages jury panels, prepares and mails juror summons and questionnaires;
• Maintains information relative to qualifications and availability of jurors;
• Selects and notifies prospective jurors;
• Types letters and legal documents;
• Provides general office reception, filing, docketing and typing duties,
• Performs general reception duties for assigned department;
• Performs jury bailiff duties;
• Enforces prescribed courtroom decorum;
• May instruct and supervise other clerical staff;
• Prepares records for court cases to be submitted to the Supreme Court, other judicial districts, federal court and the Sentence Review Division of the Montana Supreme Court;
• Performs other duties as assigned.

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and tasks may change with or without notice

Examples of Knowledge

• Federal statutes and the Montana Code Annotated;
• District Court policies and procedures;
• Bailiff duties and responsibilities;
• Legal clerical practices and procedures;
• Business English, spelling, grammar and math;
• Confidentiality regulations and practices applicable to court proceedings.

Examples Of Skills & Abilities

• Use common office machines;
• Operate computer systems and related software, including word processing and spreadsheet programs;
• Take notes according to prescribed standards;
• Draft legal reports, forms and documents according to prescribed standards;
• Maintain court calendar;
• Communicate effectively orally and in writing;
• Follow verbal and written instructions;
• Establish effective working relationships with fellow employees, supervisors, and citizens.

Physical Demands

Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position requires the ability to stand, bend at the waist, kneel, reach over the head, talk, hear, and see. Must be able to move or lift documents and materials weighing up to 20 pounds. Position requires knowledge and use of typical office equipment including telephone, copiers, fax machines and personal computer. Position requires occasional contact with fellow employees plus frequent contact with attorneys and citizens.

Special Requirements

Must be able to pass a pre-employment background check.

Disclaimer: Equal Opportunity Employer