Distribution Technician II

4100 Newton-Wellesley Hospital; Newton (MA); On-site; USD 23,000 - 34,000; Full time

Job summary

4100 Newton-Wellesley Hospital is seeking a dedicated Distribution Tech to ensure efficient stocking, replenishment, and organization of supplies across the hospital. You will support nursing units and patient care areas with accurate inventory control.

The role requires attention to detail, English communication, and comfort with healthcare logistics in a fast-paced setting at the Newton campus. This onsite position offers a 40-hour week and competitive hourly pay.

Qualifications

• High School diploma or GED equivalent preferred.
• Must be able to communicate in English.
• Knowledge of Microsoft Outlook, Excel and Word.
• Keyboarding skills or experience with handheld computer technology preferred.
• Ability to learn internal systems/programs such as PeopleSoft/Workday and Wits System.
• Must possess a positive attitude and ability to use sound reasoning in isolating a problem and reach a sound conclusion.

Responsibilities

• Performs logistics functions, including replenishment of assigned nursing units and patient care areas.
• Stock unit supply and equipment storage areas and medication rooms on a daily basis as well as maintain the overall organization and cleanliness of the areas.
• Cleans and inspects equipment according to department and hospital guidelines, including use of iphone and Filemaker applications.
• Checks for expiration dating on supplies and equipment preventative maintenance and remove affected product and equipment as required.
• Assist vendor truck driver with the loading and unloading of supply carts.
• Provide feedback to Inventory Specialist regarding par level adjustments, removal of product and addition of supplies or equipment via email.
• Perform cart maintenance tasks as needed. Replace/add labels and bins; and/or reorganize carts due to par level adjustments and/or reconfiguring of carts.
• Complete any and all required documentation, i.e. assignment sheets, checklist, stat room requisitions, expiration date checking, repair or maintenance request tag, return authorization (RGA) forms, clean supply room auditing checklist, and time sheets according to department policies and procedures.
• Provides customer service support to end users and staff members regarding product location, delivery and returns.
• Performs product conversions, adds and recalls as directed by Leadership Team.
• Report discrepancies, problems or questions to Leadership Team related to the acquisition and distribution process such as stock outs and backorders.
• Responsible for maintaining the cleanliness and compliance of the office, hallways and dock.
• Exercise appropriate body mechanics when moving a cart. Whenever possible, push rather than pull the delivery carts. Do not use a broken cart, stop and ask for help to move the supplies to another cart. Tag the broken delivery cart and notify your supervisor so the cart can be repaired.
• Follows Hospital, JCAHO and DPH guidelines and procedures.
• Responsible for the receipt and delivery of bulk medications from vendors to the pharmacy or nursing units.
• Materials Management employees will have access to medication/supply rooms while performing job duties such as, but not limited to the following: Replenishing/Replacing Linen Carts, Delivering/Removing Oxygen Tanks, Placing/Stocking Supply orders.
• Performs other duties as assigned.

Skills

Communication

Outlook

Excel

Word

Keyboarding

PeopleSoft/Workday

Wits System

Education

High School diploma or GED

Tools

PeopleSoft/Workday

Wits System

Job description

Site: Newton-Wellesley Hospital Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

We are seeking a dedicated and detail-oriented individual to join our Materials Management Department as a Distribution Tech. The primary responsibility of this role is to ensure efficient stocking, replenishment, and organization of supplies and materials throughout the hospital. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced healthcare environment.

Principal Duties and Responsibilities

• Performs logistics functions, including replenishment of assigned nursing units and patient care areas.
• Stock unit supply and equipment storage areas and medication rooms on a daily basis as well as maintain the overall organization and cleanliness of the areas.
• Cleans and inspects equipment according to department and hospital guidelines, including use of iphone and Filemaker applications.
• Checks for expiration dating on supplies and equipment preventative maintenance and remove affected product and equipment as required.
• Assist vendor truck driver with the loading and unloading of supply carts.
• Provide feedback to Inventory Specialist regarding par level adjustments, removal of product and addition of supplies or equipment via email.
• Perform cart maintenance tasks as needed. Replace/add labels and bins; and/or reorganize carts due to par level adjustments and/or reconfiguring of carts.
• Complete any and all required documentation, i.e. assignment sheets, checklist, stat room requisitions, expiration date checking, repair or maintenance request tag, return authorization (RGA) forms, clean supply room auditing checklist, and time sheets according to department policies and procedures.
• Provides customer service support to end users and staff members regarding product location, delivery and returns.
• Performs product conversions, adds and recalls as directed by Leadership Team.
• Report discrepancies, problems or questions to Leadership Team related to the acquisition and distribution process such as stock outs and backorders.
• Responsible for maintaining the cleanliness and compliance of the office, hallways and dock.
• Exercise appropriate body mechanics when moving a cart. Whenever possible, push rather than pull the delivery carts. Do not use a broken cart, stop and ask for help to move the supplies to another cart. Tag the broken delivery cart and notify your supervisor so the cart can be repaired.
• Follows Hospital, JCAHO and DPH guidelines and procedures.
• Responsible for the receipt and delivery of bulk medications from vendors to the pharmacy or nursing units.
• Materials Management employees will have access to medication/supply rooms while performing job duties such as, but not limited to the following: Replenishing/Replacing Linen Carts, Delivering/Removing Oxygen Tanks, Placing/Stocking Supply orders.
• Performs other duties as assigned.

Skills/Abilities/Competencies Required

• High School diploma or GED equivalent preferred.
• Able to communicate in English.
• Knowledge of MicroSoft Outlook, Excel and Word.
• Keyboarding skills or experience with hand held computer technology preferred.
• Ability to learn internal systems/programs such as PeopleSoft/Workday and Wits System.
• Must possess a positive attitude and ability to use sound reasoning in isolating a problem and reach a sound conclusion.

Education

High School diploma or GED equivalent preferred.

Experience

2 years of experience preferred.

Working Conditions

• Standing/walking most of the 8-10 hours shift.
• Lifting/carrying up to 40 lbs. under ideal safe lifting conditions as specified by NIOSH lifting equations - Pushing/pulling force. 33 lbs. initial force 13 lbs. sustained force.

Approval

Department Mgr. :____________
Title: Manager, Materials Services
Date: ________
Department Sr.Mgr.: ___________
Title: Senior Manager, Materials Services
Date: _______

Additional Job Details (if applicable)

Remote Type Onsite

Work Location 2014 Washington Street

Scheduled Weekly Hours 40

Employee Type Regular

Work Shift Day (United States of America)

Pay Range $17.71 - $25.28/Hourly Grade 2

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

4100 Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.