Distribution Operations Assistant

Northwell Health; Bethpage (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Northwell Health in Bethpage, NY seeks a Materials Clerk to maintain inventory levels, place and process supply orders, and support copying/printing requests. You will assist receiving and delivering supplies and perform receptionist and mail duties within the department.

Ideal candidates have 1–3 years of related experience and a High School Diploma or equivalent, with attention to detail and good communication skills. On-site role offering stable hours and benefits.

Qualifications

• 1-3 years of relevant experience required.
• Experience with inventory systems and order processing preferred.
• Attention to detail and good communication skills.

Responsibilities

• Enter and place orders for supplies in MMIS, ensuring item and vendor accuracy.
• Communicate with departments to expedite purchases and report issues.
• Process copying and printing requests and maintain Copy Center supplies.
• Receive materials, deliver supplies to units, and greet department visitors.
• Answer phones, take messages, and manage department mail flow.
• Prepare mail and outgoing shipments and return items to vendors.

Skills

Inventory management

MMIS experience

Customer service

Education

High School Diploma or equivalent

Job description

Job Description

Maintains department inventory levels by placing and processing orders for supplies. Processes copying and printing requests. Assists with receiving and delivering supplies; performs receptionist and mail processing duties.

Job Responsibility

• Enters and places orders for supplies in Materials Management Information System (MMIS); ensures accuracy of MMIS with regard to item numbers, vendor and charge numbers, and reconciles invoice discrepancies.
• Communicates with appropriate organization departments to expedite purchases and orders, as needed; keeps management informed of inventory control activities and any issues that may arise.
• Processes copying and printing requests received from throughout the hospital; duplicates, sorts, and distributes completed projects; maintains inventory of required supplies for Copy Center.
• Ensures all related Copy Center equipment is properly maintained; assists Materials Support Associates, as needed.
• Receives materials, IVs, and supplies; delivers supplies to nursing and ancillary units.
• Performs receptionist duties; greets, assists, and directs department visitors to appropriate locations.
• Answers phones, directs calls, and takes messages.
• Receives and distributes mail throughout department.
• Prepares mail and outgoing FedEx; processes item returns to vendors.
• Perform related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

• High School Diploma or equivalent required.
• 1-3 years of relevant experience, required.
• Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).