Distribution Center Assistant Manager (Supply Chain)

FiveStar; Bardstown (KY); On-site; USD 65,000 - 85,000; Full time

Job summary

FiveStar is seeking a Distribution Center Assistant Manager of Supply Chain to oversee purchasing coordination, inventory control, product setup, and system maintenance. You will troubleshoot billing issues, monitor stock trends, and drive cost savings while supporting safe, efficient warehouse operations.

Requirements include an associate degree or equivalent, experience with WMS/ERP, and strong communication and analytical skills.

Qualifications

• Associate's degree in supply chain, business, or related field preferred (or equivalent experience).
• Experience in distribution, warehouse operations, or inventory management preferred.
• Experience with WMS, ERP systems, or pricebook management preferred.
• Professional appearance and a positive attitude.
• Team player, honest, hardworking, and excellent attendance.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Detail oriented with strong analytical and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment and meet deadlines.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Valid Driver's License

Responsibilities

• Manage purchasing process to maintain optimal inventory levels, coordinating with vendors and suppliers to ensure timely and accurate product delivery while supporting cost control initiatives and identifying opportunities for savings.
• Monitor stock levels, demand trends, and product movement to reduce overstock and out of stocks.
• Oversee process for tracking product expiration dates and enforce proper product rotation and timely removal or discounting of near-expired products.
• Conduct periodic audits to ensure inventory database accuracy and integrity.
• Manage the setup of new products in Pricebook and Warehouse Management System (WMS), ensuring all data (pricing, descriptions, UPCs, pack sizes, vendor info) is accurate and complete.
• Coordinate updates to pricing, promotions, and product changes across systems.
• Resolve billing discrepancies, invoice issues, and credit requests with vendors, ensuring accurate and timely resolution, collaborating with accounting department as needed.
• Investigate and correct errors related to order importing, processing, and fulfillment.
• Serve as a first-line resource for operational system issues (WMS, POS integrations, order platforms). Collaborate with IT or system vendors to resolve discrepancies or integration issues.
• Identify recurring system issues or other inefficiencies and recommend process or system improvements.
• Support and assist distribution center staff with picking, packing, and shipping operations, ensuring efficiency.
• Ensure compliance with all safety protocols including OSHA standards, food safety principals, company or customer policies, and any other relevant governmental or regulatory standards.
• Generate and analyze reports related to inventory levels, shrink, purchasing trends, and operational performance.
• Assume operational leadership and oversight in the absence of the Distribution Center Manager.

Skills

Excellent verbal and written

Detail oriented

Analytical and problem-solving

Multi-tasking

Team player

Education

Associate's degree in supply chain, business, or related field

Tools

WMS

ERP systems

Pricebook management

Microsoft Office

Job description

General Summary

The Distribution Center Assistant Manager of Supply Chain is responsible for the overall efficiency, accuracy, and profitability of Distribution Center (DC) activities. This role is responsible for overseeing purchasing coordination, inventory control, product setup, and maintenance of internal systems, while also troubleshooting operational and technical issues related to billing, credits, and order processing.

Essential Job Duties

• Manage purchasing process to maintain optimal inventory levels, coordinating with vendors and suppliers to ensure timely and accurate product delivery while supporting cost control initiatives and identifying opportunities for savings.
• Monitor stock levels, demand trends, and product movement to reduce overstock and out of stocks.
• Oversee process for tracking product expiration dates and enforce proper product rotation and timely removal or discounting of near-expired products.
• Conduct periodic audits to ensure inventory database accuracy and integrity.
• Manage the setup of new products in Pricebook and Warehouse Management System (WMS), ensuring all data (pricing, descriptions, UPCs, pack sizes, vendor info) is accurate and complete.
• Coordinate updates to pricing, promotions, and product changes across systems.
• Resolve billing discrepancies, invoice issues, and credit requests with vendors, ensuring accurate and timely resolution, collaborating with accounting department as needed.
• Investigate and correct errors related to order importing, processing, and fulfillment.
• Serve as a first-line resource for operational system issues (WMS, POS integrations, order platforms). Collaborate with IT or system vendors to resolve discrepancies or integration issues.
• Identify recurring system issues or other inefficiencies and recommend process or system improvements.
• Support and assist distribution center staff with picking, packing, and shipping operations, ensuring efficiency.
• Ensure compliance with all safety protocols including OSHA standards, food safety principals, company or customer policies, and any other relevant governmental or regulatory standards.
• Generate and analyze reports related to inventory levels, shrink, purchasing trends, and operational performance.
• Assume operational leadership and oversight in the absence of the Distribution Center Manager.

Minimum Qualifications

• Associate's degree in supply chain, business, or related field preferred (or equivalent experience).
• Experience in distribution, warehouse operations, or inventory management preferred.
• Experience with WMS, ERP systems, or pricebook management preferred.
• Professional appearance and a positive attitude.
• Team player, honest, hardworking, and excellent attendance.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Detail oriented with strong analytical and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment and meet deadlines.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Valid Driver's License

Physical Requirements

Work is primarily in the warehouse and will require standing and walking for up to 8 hours. May be subject to seasonal climate conditions including heat and cold. Must be able to operate all equipment associated with warehouse, including handheld scanners, forklifts, and liftgates. Must be able to occasionally lift up to 75 pounds.