Dispatcher - Day Shift

Waabi; Lancaster, Northern (TX, KY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan (401(k) or RRSP)

Job summary

Waabi, a leader in Physical AI for autonomous transportation, seeks a Dispatch Operations professional for our Lancaster, TX terminal. You will curate missions, monitor real-time execution, and serve as the shift's communications hub, ensuring safety and efficiency.

You’ll lead Fleet Specialists, coordinate with engineering and operations, and maintain precise mission records in Jira and the Waabi App. Day shift runs 7:00 AM–5:00 PM CT with flexibility to meet demand.

Qualifications

• 2+ years of experience in dispatch, fleet operations, mission control, or a highly technical operations center environment.
• Demonstrated ability to lead or supervise others; direct reports experience preferred.
• Strong coordination and problem-solving skills for real-time workflows under pressure.
• Familiarity with transportation regulations (DOT, FMCSA) and Hours of Service for compliant missions.
• Experience with fleet management software and dispatch/timing tools; ability to learn AV troubleshooting tools.

Responsibilities

• Curate and assign test and commercial missions to optimize fleet utilization and adapt to changing priorities.
• Monitor mission execution, autonomy health, and status across active crews to minimize downtime.
• Own the comms desk: maintain live availability and handle the Waabi hotline during shift.
• Provide remote troubleshooting and escalate to leadership for on-ground issues as needed.
• Make go/no-go decisions on departures when health or policy limits apply.
• Pause autonomy operations during Critical events and coordinate verification with the Test Operations Lead.
• Interface with maps, release coordination, systems and safety, and fleet readiness for issue resolution.
• Maintain mission records in Jira and Waabi App, ensure logs are offloaded and complete before shift end.
• Communicate with customer facilities, site contacts, and carrier partners to arrange service recovery as needed.
• Ensure crews operate within FMCSA Hours of Service; lead and develop Fleet Specialists on shift.

Skills

Dispatch operations

Team leadership

Real-time coordination

DOT/FMCSA knowledge

Jira

Fleet management

Communications

Tools

Jira

Fleetio

Motive

Telematics

Job description

Waabi, founded by AI visionary Raquel Urtasun, is the leader in Physical AI. With a world-class team, we're unlocking the next era of autonomous transportation with technology that's powering commercial autonomous trucks and robotaxis. Waabi is backed by and partners with world leaders in AI, automotive, logistics, and deep tech.

With offices in Toronto, San Francisco, Dallas, and Pittsburgh, Waabi is growing quickly and looking for diverse, innovative and collaborative candidates who want to impact the world in a positive way. To learn more visit: www.waabi.ai

Waabi is building generative AI for the physical world, starting with autonomous trucks. Our Texas road operations run both R&D testing and revenue freight out of our Lancaster terminal, and day shift is the core of that operation.

The Dispatcher manages the missions and systems side of daily operations. You orchestrate the assignment of crews, trucks, and trailers, monitor real-time mission execution and fleet stability, and act as the operational nerve center and first line of response, bridging road testing crews, commercial operations, customers, and developers. On day shift you run the highest mission volume we operate, with engineering, triage, mapping, and leadership on shift alongside you. You still make real-time calls, and you have the support to upscale quickly when a call needs it. This role also carries people leadership: you manage Fleet Specialists.

You will…

• Curate and assign test and commercial missions to ensure optimal fleet utilization and alignment with daily objectives, and pivot as conditions and priorities change.
• Monitor mission execution, autonomy health, and mission status across all active crews to keep testing and commercial runs on plan with minimal downtime.
• Own the comms desk: maintain your live availability status, keep the desk reachable, hand off coverage deliberately, and answer the Waabi hotline during the shift.
• Serve as the first line of response for issues and incidents, provide remote troubleshooting, and partner with the Shift Supervisor when on-the-ground presence is required. Either role may elevate a Priority or Critical event, and both are expected to.
• Hold go / no-go authority on whether a truck departs in an unhealthy state, and confirm whether crews may proceed or re-engage after errors, weather, or policy-limit conditions.
• Pause autonomy operations when an event is identified as Critical, then notify the Test Operations Lead for verification. Act first; verify after.
• Act as point of contact for Operational Design Domain and policy calls, and raise and track exemption requests for approval.
• Interface with Maps, Release Coordination, Systems and Safety, and Fleet Readiness, and collaborate with developers and triage to troubleshoot system issues and provide feedback.
• Maintain the accuracy of mission records across Jira and the Waabi App, ensure logs are offloaded and missions verified complete before end of shift, and log and categorize delays with reason codes.
• Communicate with customer facilities, site contacts, and carrier partners, and arrange service recovery for delayed or aborted missions.
• Assign and adjust missions so crews can operate within FMCSA Hours of Service limits.
• Lead, coach, and develop Fleet Specialists, including assignments and testing schedules, observation and skills assessment, performance, and final on-road trainee sign-off following review and approval by the Test Operations Lead.

Qualifications:

• 2+ years of experience in dispatch, fleet operations, mission control, or a highly technical operations center environment.
• Demonstrated ability to lead or supervise others. Direct people-management experience is preferred, as this role carries direct reports.
• Strong coordination and problem-solving skills, with proven ability to manage complex real-time workflows and triage competing priorities under pressure.
• Familiarity with transportation regulations (DOT, FMCSA), particularly Hours of Service, sufficient to plan missions crews can complete compliantly.
• Experience working in a technical or testing environment. Prior autonomous vehicle experience or direct work with engineering teams is a strong plus.
• Strong technical proficiency with fleet management software, dispatch and routing tools, and telematics platforms, and the ability to learn AV troubleshooting tools quickly.
• Excellent written communication. Your written record is the primary handoff to the incoming shift, engineering, and leadership.
• Sound judgment under ambiguity and a bias for action, with the ability to make defensible decisions in the moment.
• Able and willing to work the day shift described below, including flexible start and end times, extended shifts of up to approximately 14 hours, weekends, and holidays to support a continuous operation.
• Prior experience running a comms desk or operations center on a shift-based or 24/7 rotation, or as the senior decision-maker on a shift with limited escalation support, is a strong plus.
• Direct customer or shipper communication experience in a time-critical freight environment, and familiarity with Jira, Fleetio, Motive, or comparable platforms, are a plus.
• Class A CDL or hands-on Class 8 operational experience is a plus.

Day Shift Schedule and Flexibility:

Base shift: 7:00 AM – 5:00 PM CT, based at Waabi’s Lancaster, TX terminal.
Start and end times may shift. The shift may begin earlier or end later based on commercial and customer demand and when loads need to move. Day shift crews are expected to be flexible.

Perks/Benefits:

• - Competitive compensation and equity awards.
• - Health and wellness benefits encompassing Medical, Dental, and Vision coverage
• - Paid parental, medical and family care leave.
• - Generous PTO Policy.
• - Retirement savings plans including 401(k) or RRSP options.
• - Health savings account contribution options.
• - Daily drinks, snacks, and catered meals (when in office).
• - Regularly scheduled team building activities and social events both on-site, off-site & virtually.
• - Additional benefits are offered and tailored to specific country locations.
• - As we grow, this list continues to evolve!

Waabi is a technology start-up building technologies to transform the way the world moves. Join our talented team to be a part of the future and to make an impact!

Waabi is an equal opportunity employer. We celebrate diversity and are committed to creating a supportive, inclusive, and accessible workplace for all our employees. We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, age, citizenship, religion, sex, sexual orientation, gender identity or expression, military or veteran status, marital status, pregnancy or parental status, caregiver status, disability, or any other characteristic protected by law. We make workplace accommodations for qualified individuals with disabilities as required by applicable law. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know.