Dispatcher

Zūm; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Vacation time

Job summary

Zūm, located in Philadelphia, is seeking an experienced Dispatcher to lead daily transportation operations. This role involves managing daily route assignments, communicating with drivers and school districts, and ensuring every student gets to school safely. The ideal candidate has a high school diploma and experience in fast-paced environments. The position offers competitive salary and benefits, focusing on maintaining efficient service delivery while managing multiple tasks under pressure.

Qualifications

• Proficiency with Microsoft or G Suite applications.
• Experience in high-pressure, time-sensitive operations.
• Excellent oral and written communication skills.

Responsibilities

• Direct and monitor daily assignments and schedule drivers.
• Respond to emergency calls and coordinate the emergency response.
• Maintain route documentation and records for compliance.

Skills

Emergency response coordination

Communication skills

Problem-solving

Time management

Education

High school diploma or equivalent

Tools

Microsoft applications

G Suite applications

Job description

About Zūm

Zūm is revolutionizing mass mobility with its Connected Mobility Experience (Zūm CMX) system that connects and coordinates people, vehicles, and operations in real time. In the $50 billion student mobility market – the largest segment of the mass mobility industry – Zūm CMX transforms daily sources of anxiety and disruption into a reliable, transparent, and efficient mobility experience for students and families. Today, more than 4,500 schools rely on Zūm CMX. Recognized globally for its innovative approach and operational execution, Zūm has been named to Fast Company’s World’s Most Innovative Companies, CNBC Disruptor 50, Changemakers, the World Economic Forum, and the Financial Times’ Fastest Growing Companies lists. Zūm is backed by leading investors including Sequoia Capital, GIC, TPG, and Softbank.

About The Role

We’re seeking an experienced Dispatcher to lead daily transportation operations and serve as the critical communication hub at our Philadelphia, PA location. This role encompasses the complete dispatch lifecycle—from daily route assignments and driver coordination to emergency response and real‑time problem‑solving. You’ll ensure seamless service delivery by orchestrating drivers, vehicles, and routes while maintaining constant communication with school districts, families, and internal teams. You’ll be the operational heartbeat of our transportation service, ensuring every student gets to school safely and on time, every single day.

What Makes You Successful

You’re the calm in the storm, the person who can juggle ten things at once and still remember to check in on that driver who’s running five minutes behind. You thrive when the phones are ringing, routes need adjusting, and a bus just broke down on Main Street. You’re a quick thinker who stays cool under pressure, makes smart decisions on the fly, and somehow manages to keep everyone informed and on track. You genuinely enjoy being the go‑to problem solver, whether you’re helping a new driver navigate an unfamiliar route, coordinating with the shop on a repair, or reassuring a parent that their child’s bus is on the way. You’ve got great communication skills, a knack for prioritizing what matters most, and the kind of steady, reliable presence that makes people trust you to get things handled.

Responsibilities

• Daily Operations & Route Management:
  • Direct and monitor daily assignments, schedule drivers, and assign vehicles to ensure full route coverage and on‑time completion of all driver activities.
  • Communicate all relevant details of driving assignments to drivers to ensure proper execution, and assist with routing directions and special service assignments.
  • Coordinate vehicle service and repairs with the Maintenance Manager to ensure uninterrupted service delivery.
• Communication & Emergency Response:
  • Respond to emergency calls and coordinate the emergency response network.
  • Notify stakeholders and location personnel of all route changes, emergencies, accidents, breakdowns, or service disruptions, and handle customer concerns promptly and professionally.
  • Provide real‑time operational support to drivers including assistance with traffic issues, routing questions, and emergency situations, escalating unresolved issues appropriately.
  • Ensure compliance with emergency response protocols.
• Administrative Operations:
  • Maintain route documentation and records—including contracts, customer information, route changes, maps, vehicle assignments, and driver details—to ensure accuracy and compliance with district and state requirements.
  • Maintain strict adherence to dispatch standard operating procedures and recommend disciplinary action for policy violations in coordination with management.
  • Track and document operational activities, incidents, and communications for reporting purposes while partnering with Location Manager and Safety Manager on compliance objectives.

Qualifications

• Basic Qualifications:
  • High school diploma or equivalent.
  • Proficiency with Microsoft or G Suite applications (Sheets, Docs, Slides, etc.).
  • Experience in high‑pressure, time‑sensitive operations (e.g., transportation, logistics, field services, customer service, hospitality, or similar fast‑paced environments).
• Preferred Qualifications:
  • Background in a leadership, supervisory, or management capacity within fast‑paced operational environments.
  • Previous school busing or transportation experience, either as a driver or dispatcher, is a plus.
  • Knowledge of state DOT/DMV safety rules and company compliance expectations.
  • Excellent oral and written communication skills with strong interpersonal abilities.
  • Experience working in a union environment.
  • Comprehensive knowledge of the local area, including traffic patterns, road restrictions, neighborhoods, and geography of the school district is highly desirable.
  • Strong organizational, prioritization, and time‑management skills with demonstrated ability to manage multiple tasks simultaneously, coordinate scheduling and task assignments, maintain accurate records and filing systems, and track assets and inventory.

Compensation & Benefits

The targeted base salary range for this role is listed in the compensation section below. Actual salary may be above or below this range based on factors such as location, skills, and relevant experience. In addition, this position may include additional compensation in the form of bonus, equity, or commissions. If you are a full‑time salaried or hourly worker, we offer the following benefits: Medical, Dental, Vision, 401(k), Holidays, Wellness, Vacation, and more.

Equal Opportunity Employer

Zūm Services, Inc. and all its subsidiaries provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

AI in Hiring

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.