Dispatch Manager

A1-Garage-Door-Service-LL; Phoenix (AZ); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision, 401K

Paid Time Off

Weekly Pay

Internal Promotion opportunities

Company swag

Job summary

A1 Garage Door is seeking a Dispatch Manager to lead daily dispatch operations, optimize schedules, and ensure service excellence across the organization. You will drive routing, capacity planning, and real-time adjustments to maximize productivity and customer satisfaction.

You'll manage and develop the dispatch team, partner with People and Culture on hiring and training, and own SOPs, KPIs, and continuous improvement initiatives to support growth and reliability.

Qualifications

• 5+ years of dispatch or service operations experience, including at least 3 years leading teams.
• Experience owning operational KPIs, staffing plans, and labor cost management.
• Strong planning, problem-solving, and process improvement skills.
• Ability to prioritize competing demands and make sound decisions in a fast-paced environment.
• Strong communication skills and ability to align teams across departments.

Responsibilities

• Lead and oversee daily dispatch operations to ensure efficiency and service excellence.
• Direct assistant managers and dispatchers to optimize schedules in real time.
• Manage technician routing, capacity, and schedule flow.
• Resolve escalated scheduling conflicts and customer-impacting issues.
• Maintain documentation of schedules, ETAs, statuses, and follow-ups.
• Track dispatch KPIs and address performance gaps.
• Develop and coach the dispatch team with regular feedback.
• Hire on-boarding and training with People and Culture.
• Lead SOPs and dispatch system implementations.
• Collaborate with other departments for alignment.

Skills

Dispatch operations

Team leadership

KPIs & analytics

Scheduling systems

Communication

Tools

ServiceTitan

Excel

Outlook

Job description

The Dispatch Manager leads the daily operations of the Dispatch department and is accountable for scheduling performance, service level standards, team development, and operational efficiency. This role directs dispatch workflows and technician capacity to support timely service and a consistent customer experience.

This position combines hands-on operational leadership with people management, resource planning, and continuous improvement. The Dispatch Manager develops the dispatch team, establishes clear expectations, and delivers department goals and support company growth.

What You'll Do

Lead & Oversee Daily Dispatch Operations

• Manage day-to-day Dispatch operations to ensure efficiency, accuracy, and service excellence
• Direct assistant managers and dispatchers, ensuring schedules are optimized and adjusted in real time
• Manage technician routing, capacity, and schedule flow to maximize productivity and minimize downtime
• Own resolution of escalated scheduling conflicts, service delays, and customer-impacting issues
• Ensure accurate and timely documentation of schedules, customer notes, ETAs, technician status, and follow-ups
• Hold the team accountable for service standards and dispatch KPIs; address performance gaps

Manage & Develop the Dispatch Team

• Lead, coach, and develop assistant managers and dispatchers through regular feedback and clear expectations
• Manage hiring, onboarding, and training in partnership with People and Culture
• Ensure consistent application of company policies, service standards, and operational procedures
• Manage staffing, coverage, attendance, and overtime within approved labor budgets
• Build a collaborative, professional team culture with clear ownership of results
• Conduct performance reviews, development planning, and corrective action with People and Culture

Drive Performance & Process Improvement

• Review dispatch KPIs, including schedule efficiency, technician utilization, response times, and booking accuracy
• Identify root causes of performance gaps and lead improvements to workflows and resource allocation
• Own Standard Operating Procedures (SOPs) and ensure consistent adoption across the team
• Lead implementation of dispatch systems, tools, and process changes; assess results
• Maintain data accuracy and reporting standards in ServiceTitan and other operational platforms

Cross-Department Collaboration

• Partner with Technicians, Customer Service, and Leadership to align scheduling and service priorities
• Coordinate communication and recovery plans during high-volume periods or service disruptions
• Present performance results, staffing needs, and recommendations in operational meetings
• Lead seasonal planning and capacity forecasting; recommend staffing and resource adjustments

What You'll Bring

Experience & Skills

• 5+ years of dispatch or service operations experience, including at least 3 years leading teams
• Demonstrated success managing, coaching, and developing team members and supervisors
• Experience owning operational KPIs, staffing plans, and labor cost management
• Strong planning, problem-solving, and process improvement skills
• Ability to prioritize competing demands and make sound decisions in a fast-paced environment
• Strong communication skills and ability to align teams across departments

Technical Proficiency

• Strong working knowledge of ServiceTitan or similar dispatch and scheduling platforms
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to analyze operational data, build reports, and translate findings into action

Key Attributes for Success

• Leadership-driven: Develops team members and supervisors while holding them accountable for results
• Operationally strategic: Aligns daily execution, staffing, and capacity with department goals
• Proactive decision-maker: Anticipates service risks and takes timely action to address them
• Process-focused: Builds consistent workflows and measures the impact of improvements
• Calm under pressure: Provides clear direction during high-volume or urgent situations
• Collaborative communicator: Builds alignment and resolves issues across departments

#INDA1

Benefits and other cool stuff:

• Medical, dental, vision, 401K
• Paid Time Off
• Weekly Pay
• Internal Promotion opportunities

Company swag

• Company swag

A1 Garage Door (and affiliate companies) provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.