Dispatch Manager

CHARLESGATE; Boston (MA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Paid time off

Company holidays

401K

Support team

Job summary

CHARLESGATE is seeking a dynamic Dispatch Manager in Boston to lead a new central dispatch desk for maintenance, cleaning, landscaping, and vendor coordination. In this player-coach role you’ll guide a small team, set priorities, and ensure every work order has ownership, time, and clear closure for fast resident service.

You will manage on-site and field dispatch operations, build procedures, and uphold billing accuracy.

Qualifications

• 3+ years managing a maintenance or field service dispatch operation
• Residential property management strongly preferred
• Hands-on maintenance knowledge to triage requests and judge urgency
• Experience with work order platforms such as AppFolio or Property Meld
• Knowledge of local Boston-area vendor market (cleaning, landscaping, snow)
• Comfort with numbers: scorecards, hours and billing

Responsibilities

• Lead the desk: hire, train and coach dispatchers; set daily priorities; handle escalations
• Build the playbook: write and maintain priority rules, escalation paths and emergency procedures
• Own vendors: sourcing, pricing, performance and insurance compliance; three-quote standard
• Manage warranty work: track warranty coverage by property and route items
• Run emergency on-call: set on-call rotation and serve as final escalation
• Lead storm and seasonal work: manage snow events and seasonal contracts
• Protect billing accuracy: ensure work orders close with correct labor and materials
• Report on performance: track response times, completion rates and desk scorecard

Skills

Dispatch management

Maintenance knowledge

Work order platforms

Vendor management

Communication

Tools

AppFolio

Property Meld

Job description

Charlesgate Property Management is seeking a dynamic Dispatch Manager to join our growing team. With this exciting opportunity, you’ll join our fast-paced group of motivated team members to restore what is often our clients’ largest investments -their property. You'll be an important leader on the Services Team, which houses our maintenance, cleaning and landscaping, construction project management, and service coordination functions for the business. We provide building services to all the properties within our managed portfolio, including condominium and multifamily buildings.

About The Role

We are building a central dispatch desk: one place where every maintenance, cleaning, landscaping, snow, warranty and vendor job is scheduled, tracked and closed. The Dispatch Manager leads that desk.

This is a player-coach role. You will lead a small dispatch team, set the day's priorities, and personally own vendor and warranty coordination. Your job is to make sure every work order has an owner, a time and a clear finish, so residents get a fast, reliable response and our techs can focus on the work.

Location:

Boston, MA (in office and in the field as needed)

• Full time, salaried

Salary range: $80,000 to $90,000 base salary, plus benefits

What you will do

• Lead the desk: hire, train and coach a team of local and remote dispatchers; set daily priorities; handle escalations
• Build the playbook: write and maintain priority rules, escalation paths and emergency procedures
• Own vendors: sourcing, pricing, performance and insurance compliance. Hold a three-quote standard for recurring services
• Manage warranty work: track warranty coverage by property and route covered items to the builder or manufacturer
• Run emergency on call: set the on-call rotation, keep call trees current, and serve as the final escalation so no emergency goes unanswered
• Lead storm and seasonal work: run the desk during snow events and make sure seasonal contracts and plans are in place
• Protect billing accuracy: make sure every work order closes with the right labor, materials and billing status, working with our accounting team
• Report on performance: track response times, completion rates and the desk scorecard, and bring a plan when a number drifts

What you bring

Required

• 3+ years managing a maintenance or field service dispatch operation, including leading or training dispatchers. Residential property management strongly preferred
• Working maintenance knowledge: enough to triage a request, judge urgency and know which trade or vendor it needs
• Hands-on experience with a work order platform such as AppFolio, Property Meld or similar
• Knowledge of the Boston-area vendor market (cleaning, landscaping, snow and building trades)
• Comfort with numbers: scorecards, hours and billing
• Calm, organized judgment when several urgent requests land at once, and clear, courteous communication with residents, techs, vendors and owners

Nice to have

• Experience leading remote team members
• Warranty claims experience on new or lease-up buildings
• Multi-site snow operations experience
• Bilingual in English and Spanish

Benefits

• Salary range from $80K-$90K/year
• Health Insurance - Excellent and industry leading coverage
• Paid time off - Liberal and flexible. Enjoy yourself
• Company holidays - A lot. If it is a holiday, we take it off
• 401K/FSA/supplemental insurance - All available
• A support team like none other in the industry

Why join us

• Build a new function from the ground up and shape how it runs
• A growing company with room to grow with it
• A team that values speaking hard truths, owning the outcome and putting people first

About Charlesgate

CHARLESGATE is an integrated real estate firm that empowers thousands of clients throughout New England, metro New York City, and Denver, with a comprehensive array of services across residential and multifamily commercial real estate—including property management & leasing, sales brokerage, investment sales, construction, and new development. Founded in Boston, MA, in 2003 and headquartered in Back Bay, CHARLESGATE has the distinct honor of being one of only 4% of companies that've been on the Inc. 5000 list of fastest-growing private companies in America five times.

Our Vision:

To inspire and empower our clients, our team, and our communities through comprehensive real estate solutions.

Our Core Principles:

• MOVE MARKETS & WIN TOGETHER | We're not order takers. We're partners who drive transformative wins through critical thinking and aligned action.
• SPEAK HARD TRUTHS | Seek first to understand the perspectives of others.
• CHALLENGE CONVENTIONS | Status quo is the enemy of value. We mine the gap between what is and what could be to unlock more value.
• OWN IT | Results matter more than effort. Accountability means rising above your circumstances. We commit fully to getting it done right.
• PEOPLE > EVERYTHING | Creating better outcomes for the people we serve is our highest calling. Everything we do is delivered with genuine hospitality.

Equal Opportunity Statement

Charlesgate Property Management is committed to providing equal employment opportunities and complying with all applicable federal, state, and local laws. We strive to maintain a work environment free from harassment, discrimination, or retaliation based on age, race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information, veteran status, uniformed service member status, or any other protected status.