Director, Research and Sponsored Programs

PeopleAdmin, Inc.

La Verne (CA)

On-site

USD 69,000 - 88,000

Full time

14 days+

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Benefits offered by this job

Health and wellness plan

Tuition remission program

403B retirement plan

Generous time off

Job summary

The University of La Verne invites applications for the Director, Research and Sponsored Programs to oversee pre- and post-award processes and ensure research compliance. You will lead a team of professionals, collaborate with faculty, and drive grant submissions while ensuring adherence to federal regulations and internal policies.

The role offers a path to shape sponsored programs and strategic research goals at ULV.

Qualifications

Bachelor’s Degree from an accredited institution.
6 years of Post Award management.
6 years of Pre Award management.
6 years of Project Management experience.
Awareness of Uniform Guidance and applicable OMB circulars (including NSF, US DOE, NIH, NEA, NASA, DOD, NEH).
Comprehensive working knowledge of pre-award and post-award research administration, including proposal development and submission, award acceptance, award oversight, billing, and closeout.

Responsibilities

Directs the creation of processes and procedures for vital sponsored research infrastructure.
Collaborates with faculty and staff to promote ethical research and sponsored research.
Lead pre-award budgeting, proposal development, and submission.
Post-award compliance management including IACUC/IRB oversight and export controls.
Manage export controls and compliance with applicable statutes and regulations.
Supervise ORSP staff and junior team members.

Skills

Project management

Post-award management

Pre-award management

Risk assessment

Grants.gov familiarity

NSF Fastlane

Regulatory compliance

IACUC/IRB oversight

Education

Bachelor’s Degree

Master’s degree

Tools

Grants.gov

NSF Fastlane

2 CFR 200 (Uniform Guidance)

Job description

Director, Research and Sponsored Programs

Functional Title Director, Research and Sponsored Programs

Position Type

Position Type Administrative/Professional

Appointment Type

Appointment Type Regular

FTE %

100%

Work Schedule (if atypical)

University Overview

Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university—it’s a home for passionate individuals like you.

At the University of La Verne, we embody four core values that set us apart—Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you’re fueled by these principles and are eager to make a meaningful impact, your journey begins here.

With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.

Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today!

Diversity Statement

The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.

Job Description Summary

The Director of the Office of Research and Sponsored Programs will oversee processes and procedures as needed for securing and building vital research infrastructure at the University of La Verne. The Director will provide direction to faculty and staff to facilitate grant application processes and will direct, facilitate and monitor all research compliance post-award.

Minimum Qualifications

Bachelor’s Degree from an accredited instituation
6 year of experience with Post Award management
6 year of experience with Pre Award management
6 years of Project Management experience
Awareness of Uniform Guidance and applicable OMB circulars (including NSF , US DOE , NIH , NEA , NASA , DOD , NEH ). Proven knowledge of the Federal Acquisition Regulations, Office of Management and Budget Circulars A-21, A-133, A-110, A-122, and Uniform Guidance 2 C.F.R. 200.
Comprehensive working knowledge of pre-award and post-award research administration, including but not limited to proposal development and submission, award acceptance, award oversight, billing, and the award closeout process.
Understanding of all electronic research administration tools such as Grants.gov, NSF Fastlane.
Understanding of compliance regulations involving conflict of interest, property, equipment, travel and human subjects.
Ability to identify, assess and mitigate risk.

Preferred Qualifications

Master’s degree from an accredited institution in research-relevant field.
CRA certification (certification in research administration) or MS in Research Administration
Understanding of compliance regulations involving export controls and animal subjects/
Membership of a research management organization ( NORDP , NCURA , SRA etc)
Familiarity with research compliance regulations such as ITAR , EAR , Office of Foreign Assets Control ( OFAC ) embargoes and sanctions regulations, Department of Energy 10 CR Part 810, Assistance to Goreign Atomic Energy Activities, Department of Energy 10 CFR Part 110 Export and Import of Nuclear Equipment and Material, and Automated Export System.

Benefits Summary

Salary will be commensurate with experience and internal equity. Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.

Employment is contingent upon successful completion and clearance of a background check and employment verification.

Location

Number of Vacancies

Duties

Specific Duties

Directs the creation of processes and procedures as needed for vital sponsored research infrastructure at ULV . Collaborates with faculty and staff to promote a culture of ethical research, encourages participation in sponsored research, and strives to achieve the goals of the department strategic plan.

Percentage Of Time

Specific Duties

Pre award – provides direction to faculty and staff and facilitates the application process via proposal review, approval and submission. Directs staff and faculty in learning and skill building in the area of proposal presentation and budget development. Engages in proactive outreach to faculty and staff to direct multidisciplinary collaboration and maximize probability of winning external research funds via leadership on budget development, identifying funding and proposal development.

Co-directs and represents ORSP at the Grant Advisory Board meetings. Leads and updates the Grants calendar to track ongoing proposal projects and potential funding programs.

Reviews senior management approval of grants proposals prior to submission to the funding agency, including final check and packaging of all grant submissions. Submit electronic applications online in compliance with sponsoring agency guidelines via Grants.gov and others.

Percentage Of Time

Specific Duties

Post Award – directs, facilitates and monitors all research compliance; leads on university misconduct reporting, attends and represents ORSP at both IACUC and IRB meetings, supports research compliance from a federal regulation perspective (Uniform Guidance 2 CFR 200). Leads effort on hour reporting and budget management on active externally funded projects.

As necessary manages export controls, technology control plans, FAR , Department of Energy compliance, and compliance with applicable statutes, laws and regulations as well as determining their impact on university research.

Co-directs the Grants Advisory Board general and special committees to advance the topics and outcomes the committee is striving to achieve.

Percentage Of Time

Specific Duties

Communication and Information Dissemination – promotes the departmental website to the university research community, so its relevancy and timelines encourage usage. Creates and manages the individual program project websites, to disseminate important program related success and information. One of the primary avenues to achieve this will be interactive training videos, directing the publication of the ULV post-award handbook, and online production of ULV’s instructions and guidelines for all Research and Sponsored Program policies and procedures.

Percentage Of Time

Specific Duties

Training – Mentors project research administrators and junior staff in complex research administration issues and compliance. Provides departments, faculty, staff and projets with proactive direction and training in areas that will enhance the ability to obtain research support and comply with relevant regulations. Nurtures professional relationships with faculty and administrators and collaborate on joint projects and decisions.

Main facilitator of formal workshop presentations the ULV community for both general and specific pre and post-award topics – especially for budgetary and compliance presentations.

Percentage Of Time

Specific Duties

Technology and program record-keeping – Creates and maintains, as appropriate, institutional grants database via Banner and other departmental software files. Maintains a central repository of past successful and unsuccessful proposals for reference and statistical purposes.

Directs the sourcing of all new technology including new software, the installation with internal and external stakeholders, and ensures that software is fit for purpose and providing a return on investment.

Percentage Of Time

Specific Duties

Supervision – Manages ORSP assistants and student team members. Provide clarity, explanation, direction and leadership on projects and policies.

Percentage Of Time

Specific Duties

Consultant and vendor interaction – Liaise with outside consultants and vendors for ULV’s indirect cost rate; grant writing consultants; miscellaneous vendors and professional associations.

Percentage Of Time

Specific Duties

Collaborates with Budget Office with all audit requests, A-133 and Uniform Guidance compliant requests. Collaborates with the Office of Government Relations, Office of Budget and Financial, University Advancement, and the Provost to ensure successful cross-coordination for grant submissions, and pre and post awards.

Percentage Of Time

Specific Duties

Attend weekly meetings coordinated by the Office of Government Relations during the grant submission process, and provide updates to the Provost office.

Percentage Of Time

Specific Duties

Other duties as assigned

Percentage Of Time

Salary Range

Minimum:

Minimum: $68,750

Maximum:

Maximum: $87,500

Posting Number

Posting Number 2018-190925SA

Special Instructions to Applicants