Director Project Management Office

Keolis America, Inc.; Somerville (MA); On-site; USD 99,000 - 165,000; Full time

Job summary

Keolis America, Inc. seeks a PMO Director with extensive experience in managing large capital projects, including oversight of cost, schedule, and risk.

The role involves directing Project Managers, ensuring contract compliance, and maintaining strong client relations across multiple programs. The position requires 12+ years in project management/executive roles within public transportation or large-scale construction, and a Bachelor's degree in related fields; PMP preferred.

Qualifications

• Excellent communication, organization, and leadership skills.
• Ability to engage technical and non-technical groups in fast-paced environments.
• Strong cross-functional relationship-building with stakeholders.

Responsibilities

• Oversee PMO processes, contracts, and reporting.
• Review and enhance project financials, schedules, risks, and forecasts.
• Lead a PMO team of project managers and support staff.

Skills

Communication

Leadership

Project management

Cross-functional collaboration

Education

Bachelor's Degree in Project Management/Engineering/Construction

Job description

Salary- up to $165,000.00 per year plus competitive benefit and 401(K) match program

Knowledge and Experience:

• Seasoned construction professional with 12+ years of experience in the project management/executive role, for large ground-up projects preferably within Public Transportation Industry.
• Must have experience managing multiple major capital projects or programs concurrently.
• Bachelor's Degree in Project Management, Engineering, Construction or related areas; professional registration / PMP / certification is highly preferred. Or equivalent years of experience.
• Proficiency in different PM and Project Controls processes, Tools, Technologies, and methodologies.
• Demonstrated proficiency in project controls, including cost, schedule, risk, resource, and stakeholder management.

Skills:

• Excellent communication, organization, and leadership skills with the ability to engage technical and non-technical groups in a fast-paced environment, while handling large volumes of work and multitasking.
• A passion to bring together high-performing, collaborative teams focused on executing projects effectively, while also recognizing individuals for successes leading to a project well done.
• Proven ability to lead by example to foster positive cross-functional relationships with internal and external stakeholders.
• Possess a high-level understanding of commercial and industrial architecture/engineering.

Key Accountabilities

Project Management Office:

• Demonstrated understanding of PM processes and systems, along with experience in a variety of models, and types of PMO tools.
• In-depth knowledge of contract language in both owner and sub-contractor relationships and how to leverage those documents to guide the overall success of a project.
• Assesses project issues and develop solutions to ensure overall program productivity, quality, and timelines are met within budget, involving other functional areas where appropriate.
• Able to review and enhance weekly/monthly/quarterly/annual on project financials, project progress, risks, areas of concern, trends and forecasting prior to being issued to Management.
• Develop and implement Cost control/billings/Collections/Change Management/Monthly Status Reports for KCS contract with the client.
• Ensure standardization of internal and customer-facing reports, Invoice review process, cost category billing and approval processes and Risk Management process for the PMs.
• Collaborate in continuous improvement efforts for the department.
• Attend and participate in all project meetings with various contractors and the client as necessary.

People Management:

• As the PMO Director, keeping the internal and external clientele appraised on all aspects of planning, design and construction, including project safety, quality, schedule, cost control, subcontractors, suppliers, estimates, documentation turnover, client relations/management, field staff and other duties required to execute projects.
• Manage, direct, and oversee Project Managers and other PMO support resources as assigned.
• As the PMO Director, you will be able to articulate vision, communicate purpose, and outline expectations to sustain employee engagement.
• Develop PMO Team with an emphasis on talent and performance management.
• Support professional development and build a team to achieve successful project outcomes.
• The PMO Director is responsible for understanding the higher-level details of program status, potential risk factors, potential contingency /allowance expenditures, and should be able to explain any profit fluctuations to upper management.
• Provide overall project management support for large capital projects from $150 Million to more than $1 Billion.

Safety, Quality & Compliance:

• The individual makes all decisions with Safety consciousness and helps drive that mindset around the organization.
• Maintain the highest level of quality in work products produced and identifies opportunities to improve and enhance quality.
• Optimize the performance of the KCS asset safety, reliability and quality, by embedding best practices, instilling a culture of continuous improvement, implementing technical innovation and improving management systems.
• Responsible for assisting with project systems management to assure compliance with federal, state, and other applicable rules, regulations and KCS/MBTA Contract Agreements.

Additional Statements

Drug and Alcohol Screening:

Employment contingent upon passing pre-employment drug and alcohol screen. Also contingent upon receiving a favorable background check. Must pass a physical examination.

Safety Commitment:

Safety is a way of life at Keolis. By placing safety first, we ensure the well-being of our employees, customers and communities. Together we can become the most successful transportation company in the world.

Environmental Commitment:

Keolis is committed to protecting the environment by minimizing the impact of operations on our people and the communities in which we operate.

EEO Statement:

Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Disclaimer and Closing Statement:

The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career and the safest work environment possible.