Director, Payroll Services

Austin Peay State University; Clarksville (TN); On-site; USD 90,000 - 130,000; Full time

Job summary

Austin Peay State University seeks a Director of Payroll Services to oversee daily payroll operations, including taxes, journal entries and deductions, coordinating with AP, Accounting and HR across campus.

The role leads program development, ensures payroll accuracy (941s, W-2s), reconciles liabilities, and supports year-end reporting. CPP and Oracle Cloud experience are preferred; B.S. in Accounting and 5+ years payroll with 2+ years supervisory required.

Qualifications

• B.S. Degree in Accounting or related field.

Responsibilities

• Oversee daily payroll operations and ensure accurate reporting.
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• Lead development of department goals and processes.
• Prepare year-end entries and support financial reporting.

Skills

Payroll administration

Supervisory experience

IRS regulations

Payroll systems

Excel

Communication

Confidentiality

Team leadership

Financial reporting

Education

B.S. in Accounting

Tools

Oracle Cloud-based system

10-key calculator

Job description

The Director of Payroll Services oversees the daily operations of the Payroll Services Department. Responsible for payroll reporting, including taxes, journal entries, and disbursement of payroll-related deductions, as well as projects as they arise; works with AP, Accounting, HR, and other departments to maintain financial records.

Primary Duties and Responsibilities:

• Lead the development and administration of programs, procedures, and guidelines to help align the department with the strategic goals of the university.
• Participate with payroll staff in developing department goals, objectives, and systems.
• Oversee and review the accuracy of all payrolls, along with tax reporting and processing, including but not limited to: 941 and W-2s.
• Responsible for reconciling liability accounts.
• Complete payments to vendors.
• Prepare year-end financial entries and assists with any financial reporting for the payroll process.
• Assists IT and HR with development of reports to help with analysis of data in collaboration with IT analysts.
• Perform other job-related duties as assigned.

Knowledge, Skills, and Abilities

• Ability to maintain knowledge of all state and federal laws related to payroll issues.
• Ability to maintain knowledge of IRS regulations.
• Ability to effectively coordinate and use complex automated payroll/personnel systems.
• Awareness of FLSA requirements, rules and regulations.
• -Ability to efficiently use a personal computer and associated software (Excel, Microsoft Office) and 10-key calculator.
• Ability to perform complex payroll calculations accurately.
• Ability to communicate effectively by expressing ideas clearly and concisely.
• Ability to maintain confidentiality.
• Ability to interact in an effective and appropriate manner with diverse populations, the University community and the public.
• Ability to supervise personnel and complete all associated personnel actions in a timely and accurate manner.
• Ability to prepare and maintain accurate records and reports.

Required Minimum Qualifications

• B.S. Degree in Accounting or a related field.
• Minimum of five (5) years of previous experience in payroll administration.
• A minimum of two (2) years of supervisory experience.
• Previous experience balancing and preparing W-2’s, quarterly tax reporting, and year-end processing.
• A background and credit check will be required of the successful applicant.

Preferred: CPP and experience with Oracle Cloud-based system.

Physical Requirements

• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.