Director of Service Order Processing

Numotion; West Valley City (UT); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

401k

Life insurance

Job summary

Numotion seeks a Director of Service Order Processing to lead a multi-location team responsible for timely repair orders and superior customer service. This role mentors coordinators and drives career growth while upholding Numotion’s service standards.

The candidate will have a Bachelor’s degree with 5+ years of operations leadership and 2+ years of supervisory experience, and a proven track record coordinating across departments to improve scheduling, data accuracy, and customer satisfaction.

Qualifications

• Bachelor’s degree or equivalent combination of education and related experience.
• Minimum of five years of operational work experience.
• Minimum of two years of supervisory experience, including coaching and mentoring.

Responsibilities

• Lead the service order processing team to deliver repair services and high customer satisfaction.
• Provide direct coaching on performance and career development.
• Coordinate service technicians' scheduling and routing for timely service.
• Resolve escalations with other Numotion departments within procedures.
• Ensure accurate data entry and scheduling in the order processing system.
• Improve customer satisfaction and turnaround times.
• Lead service and repair best practices across the territory.
• Adhere to Numotion policies and confidentiality.

Skills

Operational leadership

Team supervision

Customer service

Cross-functional collaboration

Education

Bachelor’s degree in related field

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Category

Leadership

Job Location

2305 S Presidents Dr, West Valley City, Utah, United States

Additional Locations

• 915-917 International Way, Springfield, Oregon, United States
• 5845 VENTURE DRIVE STE 2, Eau Claire, Wisconsin, United States

Position Type

Full-Time/Regular

Pay Range

$65,000 to $85,000 annually, plus Annual Incentive Plan. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location.

Job Purpose

The Director of Service Order Processing manages daily activities for Service Coordinators based in multiple locations. This position ensures timeliness of processing repair orders and providing best-in-class customer service. In addition, this position mentors and develops the Service Coordinators with the purpose of attaining high level customer service and enabling the career aspirations of those who want to grow their career in other roles.

Key Responsibilities

• Lead and direct the service order processing team in providing repair services to customers, ensuring a high level of customer satisfaction and retention.
• Provide direct coaching (performance and career) routinely.
• Work cross functionally to coordinate service technician’s activities, including optimization of scheduling and routing to ensure quality and timely provision of service and repair.
• In conjunction with all other Numotion departments, address and resolve escalations in the timeframes outlined in procedures.
• Direct quality and timely assistance for customers with service & repair requests (including fielding phone calls, entering, and maintaining accurate data in order processing system, scheduling appointments).
• Work with the team to increase customer satisfaction and improve turnaround times.
• Review incoming and outgoing phone calls for quality with intent to improve customer-service skills (active listening, empathy, patience, etc.).
• Lead and implement Numotion Service & Repair best practices and drive universal service and repair processes within the territory.
• Perform other related duties as assigned.
• Utilize Numotion Leadership Principles to perform job with integrity, compliance, and values consistent with Numotion’s mission.
• Adhere to employee or customer confidentiality and comply with Numotion’s policies and federal regulations.
• Provide excellent customer service for all internal and external customers of the operations at all times. Provide solutions for customer concerns and continually focus on customer service as our top priority.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or as deemed necessary by management.

Required Qualifications, Skills, And Experience

• Bachelor’s degree in a related field or an equivalent combination of education and related experience may be considered.
• Minimum of five years of operational work experience and/or training.
• Minimum of two years of supervisory experience, including leading, mentoring and/or coaching.

Preferred Qualifications And Competencies

• Working knowledge of service order processing experience.
• Prior experience working in durable medical equipment industry.
• Prior experience with healthcare accreditation process and business requirements.
• Knowledge of funding and payer requirements.
• Demonstrated ability to thrive in a matrixed environment, working with cross functional team members to achieve shared goals.
• Demonstrated ability to act as a change agent and leading the acceptance of change within a rapidly changing environment.
• Ability to develop and execute multiple business priorities and approaches to meet objectives.
• Demonstrated exceptional interpersonal and problem-solving skills both internally and externally with customers.
• Superior communication skills, both written and verbal, to effectively address all levels within the organization.
• Knowledge of MS Word, Excel, PowerPoint, and Outlook.

Physical Work Requirements

• Ability to meet essential functions of the position with reasonable accommodations as necessary.
• Must be highly mobile, able to access all areas of the premises.
• Ability to concentrate and remain focused while handling multiple tasks, responsibilities, and projects.
• Ability to work over 8 hours in a workday, and over 40 hours in a work week, as necessary.
• Ability to understand and carry out written and verbal instructions.
• Ability to bend, twist, stoop, reach, and lift equipment weighing up to 40 pounds.

At Numotion, we offer competitive compensation packages, including medical, dental and vision insurance, short-term and long-term disability, a 401k, and life insurance. Numotion is an equal opportunity employer. We strive for a workplace that reflects the communities we serve and do not tolerate discrimination against our employees, customers, and partners regardless of ethnicity, disability, gender identity, sexual orientation, religion, age, citizenship, marital or veteran status. Numotion is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.