Director of Project Management

NACWA; Virginia; On-site; USD 180,000 - 240,000; Full time

Job summary

National Association of Clean Water Agencies seeks a Program Management Office Director to lead all PMO functions, overseeing complex capital projects, contracts, and staff. The role develops annual CIP execution plans, aligns projects with strategic goals, and ensures on-time, within-budget delivery while driving a culture of DEI that supports organizational priorities.

The position requires extensive program management experience, a PE license in Virginia, and professional certifications.

Qualifications

• Bachelor's degree in civil or environmental engineering required.
• Seven years of progressive project management/engineering experience in design and construction, preferably water/sewer facilities.
• Licensure: PE in Virginia; PMP or CCM certification preferred or required within two years of hire.

Responsibilities

• Provide leadership and direction to manage all functions in the Program Management Office.
• Develop annual CIP execution plan and prioritize project schedules within budget and time constraints.
• Prepare monthly program and project reports with financial and progress updates.
• Oversee staff, consultants, and contractors to meet budgets, deliverables, and schedules.
• Negotiate and manage contracts for consulting and construction services; review bids and manage task orders.

Skills

Project management

Contract administration

Budget management

Leadership

Communication

Education

Bachelor's degree in civil or environmental engineering

Professional Engineer (Virginia) license

Tools

PMP

CCM

Job description

Annual salary range:$180,000.00 - $240,000.00

Position Summary:

Under the broad direction of the Deputy General Manager, leads, directs, plans, organizes, coordinates, and administers all programs, functions, and activities of the Project Management Office. Performs complex program and project management and contract administration functions. Manages the provision of consulting and construction services. Manages project management staff and supporting consultants. Prepares monthly reports related to assigned programs and projects to provide financial and progress updates. Works to resolve conflicts that arise during the design and construction process. Based on the approved Capital Improvement Plan (CIP) and prioritized project list each year, develops an execution plan and schedule work plan, determines the specific tasks and assignments to be performed, and independently manages new, unusual problems and deviations encountered in the work. Holds staff, consultants, and contractors accountable for meeting budgets, deliverables, and schedule requirements. Demonstrates a commitment to and supports a culture of diversity, equity and inclusion.

Position Responsibilities/Essential Job Functions

• Provide leadership and direction, exercise oversight and broad discretionary judgment to manage all functions in the Program Management Office to achieve Prince William Water’s strategic priorities and business goals.
• Communicate a vision and provides division leadership so that employees may become proficient and motivated to perform their best.
• Direct the development and implementation of the annual CIP execution plan and prioritize project schedules and work plans, determine the specific tasks and assignments to be performed, and independently manage new, unusual problems.
• Work with the Deputy General Manager, , General Manager, Board Members, division directors, and other senior managers to analyze organization and customer needs and take appropriate action in response to those needs.
• Manage division budget, ensuring that assigned areas perform within budget. Practice sound fiscal control and ensure efficient and effective use of funds, personnel, materials, and time and prepare annual budget requests.
• Prepare reports related to assigned programs and projects to provide financial and progress updates. Ensure that project management best practices are followed including change management.
• Plan and organize all activities of the division, establish policies and procedures for the division, monitor work efforts, systems, and procedures to evaluate effectiveness, and take appropriate actions with staff and stakeholders to adjust workflow, operations, procedures, and methods to meet requirements.
• Manage staff, consultants, and contractors. Meet with staff and stakeholders to resolve conflicts that arise during the design and construction process. Ensure the development of construction standards, processes, and operating procedures. Review work and take action to adjust work, staffing, and operations to meet requirements. Consistently hold assigned staff, consultants, and contractors accountable for meeting budget, deliverables, and schedule requirements.
• Manage positions and personnel to make best use of employees; select key employees and review or participate in the selection of other professional staff; develop the capabilities of staff; plan for succession of key personnel; proactively counsel employees regarding their work and take appropriate actions to improve performance when necessary. Evaluate employee performance, investigate and resolve grievances as appropriate, and administer discipline; ensure that the management of human resources within the division is conducted following Prince William Water policies and procedures.
• Develop sound contract administration and project management policies and procedures.
• Work collaboratively with other divisions to ensure contract administration and project management policies and procedures are efficient and fiscally sound.
• Negotiate and recommend approval of contracts for consulting contracts; recommend approval of contracts for construction projects; track and administer contracts, including approval of award of contracts, payments, and change orders; supervise and participate in the preparation of project specifications for design projects as well as the Invitation for Bids; review and evaluates bids received for construction projects; obtains consulting services for Prince William Water through negotiation of Basic Ordering Agreements.
• Perform project management; manage design and construction of complex projects and programs; review the design of water and sewer facilities and other capital improvements; negotiate easements for water and sewer projects; process plans through Local, State, and Federal agencies; negotiate individual task orders for consulting services; tracks budgets, deliverables and schedule on consulting services task orders.
• Present and provide general information through meetings and informational sessions concerning the Prince William Water to audience members including the Board of Directors, General Manager, the general public, landowners, engineers, and developers.
• Coordinate consulting services for Operations and Maintenance (O&M), Environmental Services, and Water Reclamation (ESWR) Divisions.
• Coordinate closely with O&M and ESWR Divisions to develop capital asset replacement schedules for major capital assets, including but not limited to major wastewater treatment plant components, sewage pump stations, water booster stations, water storage tanks, sewer mains, and water mains.
• Maintains confidentiality at all times.
• Operates a Prince William Water vehicle.
• May be deemed essential at any time.
• Perform other duties as assigned or required.
• Knowledge of theories, concepts, principles, and practice of engineering relating to the planning, design, construction, and operation of public water and sewer facilities; project management, contract administration; effective techniques of supervision; computer equipment and software related to assignment; English usage, spelling, and grammar.
• Ability to supervise engineering and related activities and technical staff; prepare and interpret specifications, contract documents, and reports; exercise sound judgment and determine effective courses of action; plan, direct, coordinate, and supervise the work of professional and sub-professional engineering personnel.
• Superior analytical and problem-solving capabilities.
• Outstanding written and oral communication skills and strong public speaking ability.
• Proven ability to design and execute project plans and coordinate the efforts of project teams.
• Ability to work with internal and external stakeholders exhibiting drive and commitment to providing excellent customer service delivery.
• Ability to work under pressure and meet firm deadlines.
• Ability to work independently and in a team environment.
• Ability to operate computer equipment and software applications related to assignment; establish and maintain effective working relations with public officials, contractors, the general public, and fellow employees.

Minimum Education and Work Experience:

• Bachelor's degree in civil or environmental engineering or related field.
• At least seven years of progressively responsible professional project management and engineering experience in the design and construction industry, preferably for water and sewer facilities.
• Or a combination of education and experience described above.

Required Licenses/Certifications and Other Special Requirements:

• Must possess and maintain a valid driver’s license consistent with Prince William Water policy requirements.
• Certification as a Project Management Professional (PMP) by the Project Management Institute or Certified Construction Manager (CCM) by the Construction Management Association of America required upon hire or obtain and maintain within two years of employment in this position.
• Registration as a Professional Engineer in the Commonwealth of Virginia required upon hire into this position.
• Must successfully pass a credit check.

Minimum Lead/Supervisory or Management Experience:

• At least five years of management responsibility with direct supervision and management of others.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Physical demands: The work is mostly sedentary with periods of light physical activity. Typical positions require workers to walk or stand for short periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp, and turn objects; and operate computer or typewriter keyboards. The work requires the ability to speak normally and to use normal or aided vision and hearing. Subject to work beyond the normal scheduled hours of work; to attend evening meetings and work sessions.
• Work environment: Primary work is performed indoors in a standard office environment. The noise level in the work environment is usually moderate.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications do not express absolute employment or promotional standards. They are general guidelines that should be considered along with the job-related selection or promotional criteria.