Director of Procurement

Atlanta Metropolitan State College; Atlanta (GA); On-site; USD 90,000 - 120,000; Full time

Job summary

Atlanta Metropolitan State College seeks a Director of Procurement to lead institution-wide purchasing, contracting, and strategic sourcing. You will supervise staff, oversee supplier onboarding, inventory control, and risk management, ensuring ethical, timely, and cost-effective procurement aligned with USG and college policies.

This role partners with the Vice President for Fiscal Affairs, manages close and reporting cycles, and drives compliance, training, and process improvements across

Responsibilities

• Direct the College’s procurement and strategic sourcing activities in line with applicable federal and State of Georgia requirements, Board of Regents/USG policies, institutional policies, and sound public procurement practices.
• Advise departments on the most appropriate and cost-effective procurement method for goods and services, including use of statewide contracts, agency contracts, cooperative agreements, competitive quotes, formal solicitations, and other authorized procurement methods.
• Plan, develop, issue, evaluate, negotiate, and administer competitive solicitations, including Requests for Quotes (RFQs), Requests for Proposals (RFPs), Requests for Information (RFIs), and other sourcing events.
• Lead or support complex, high-dollar, multi-year, and specialized procurements, including professional services, technology, construction-related, consulting, and other institutional needs.
• Review requisitions, procurement documentation, scopes of work/specifications, bid documentation, supplier selections, and purchase orders for completeness, appropriateness, and compliance.
• Review contracts and agreements for procurement, business, and financial terms; coordinate revisions and negotiations with campus stakeholders, suppliers, legal counsel, and other appropriate parties; and prepare contracts for execution by the Vice President for Fiscal Affairs or other authorized signatory.
• Maintain visibility over contract renewals, amendments, expirations, supplier performance concerns, and procurement-related contractual obligations.
• Manage day-to-day procurement operations and ensure timely processing of requisitions, purchase orders, procurement actions, supplier issues, and related transactions.
• Lead procurement month-end, quarterly, and fiscal year-end close activities, including review and resolution of open requisitions and purchase orders, encumbrances, incomplete transactions, and other items affecting accurate financial reporting.
• Develop and distribute recurring and ad-hoc procurement reports, including open purchase order reports, aging/activity reports, procurement compliance reports, sourcing activity reports, and management dashboards as requested.
• Establish a routine open-PO review process with departments; follow up on aged or inactive purchase orders and coordinate appropriate closure, liquidation, change orders, or corrective action.
• Coordinate supplier onboarding by reviewing and submitting requests for supplier setup through the applicable process, monitoring status, resolving issues, and communicating to campus departments when supplier setup is complete.
• Maintain accurate procurement records and documentation to support audit, reporting, records-retention, and compliance requirements.
• Monitor procurement-related shared mailboxes, service queues, or workflow systems and establish service standards for timely response and issue resolution.
• Serve as the College’s lead administrator for the Purchasing Card (P-Card) program and ensure compliance with State of Georgia, Board of Regents/USG, and institutional requirements.
• Oversee card issuance, maintenance, spending limits, documentation standards, reconciliations, approvals, exception handling, cardholder/approver training, and card suspension or cancellation as appropriate.
• Perform or coordinate periodic P-Card compliance reviews and monitoring; identify trends, policy violations, or control weaknesses and implement corrective action.
• Develop and deliver procurement training for faculty and staff on purchasing methods, requisitioning, competitive procurement, P-Card use, supplier setup, contract routing, receiving, and related policies and systems.
• Interpret procurement policies and provide consistent, customer-focused guidance to campus departments.

Job description

Job Title: Director of Procurement

Location: Atl Metropolitan State College

Regular/Temporary:

Full/Part Time:

Job ID: 304940

About Us

Welcome to Atlanta Metropolitan State College (AMSC)!

At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives.

AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do.

Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield-Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact.

Job Summary

The Director of Procurement provides institution-wide leadership for procurement, contracting, strategic sourcing, purchasing card administration, supplier onboarding coordination, property and inventory control, surplus property, central receiving/mailroom operations, and risk management. The Director ensures that the College obtains goods and services in a timely, cost-effective, ethical, and compliant manner and serves as the principal procurement advisor to the Vice President for Fiscal Affairs and the campus community. The position is responsible for procurement reporting and close activities, open purchase order monitoring, competitive solicitations, contract review and routing, campus training, staff supervision, and insurance/claims coordination with the Georgia Department of Administrative Services (DOAS).

Responsibilities

Essential Duties and Responsibilities

1. Strategic Procurement, Sourcing and Contract Administratio

• Direct the College¿s procurement and strategic sourcing activities in accordance with applicable federal and State of Georgia requirements, Board of Regents/University System of Georgia policies, institutional policies, and sound public procurement practices.

• Advise departments on the most appropriate and cost-effective procurement method for goods and services, including use of statewide contracts, agency contracts, cooperative agreements, competitive quotes, formal solicitations, and other authorized procurement methods.

• Plan, develop, issue, evaluate, negotiate, and administer competitive solicitations, including Requests for Quotes (RFQs), Requests for Proposals (RFPs), Requests for Information (RFIs), and other sourcing events.

• Lead or support complex, high-dollar, multi-year, and specialized procurements, including professional services, technology, construction-related, consulting, and other institutional needs.

• Review requisitions, procurement documentation, scopes of work/specifications, bid documentation, supplier selections, and purchase orders for completeness, appropriateness, and compliance.

• Review contracts and agreements for procurement, business, and financial terms; coordinate revisions and negotiations with campus stakeholders, suppliers, legal counsel, and other appropriate parties; and prepare contracts for execution by the Vice President for Fiscal Affairs or other authorized signatory.

• Maintain visibility over contract renewals, amendments, expirations, supplier performance concerns, and procurement-related contractual obligations.

2. Procurement Operations, Reporting, Close and Supplier Management

• Manage day-to-day procurement operations and ensure timely processing of requisitions, purchase orders, procurement actions, supplier issues, and related transactions.

• Lead procurement month-end, quarterly, and fiscal year-end close activities, including review and resolution of open requisitions and purchase orders, encumbrances, incomplete transactions, and other items affecting accurate financial reporting.

• Develop and distribute recurring and ad-hoc procurement reports, including open purchase order reports, aging/activity reports, procurement compliance reports, sourcing activity reports, and management dashboards as requested.

• Establish a routine open-PO review process with departments; follow up on aged or inactive purchase orders and coordinate appropriate closure, liquidation, change orders, or corrective action.

• Coordinate supplier onboarding by reviewing and submitting requests for supplier setup through the applicable process, monitoring status, resolving issues, and communicating to campus departments when supplier setup is complete.

• Maintain accurate procurement records and documentation to support audit, reporting, records-retention, and compliance requirements.

• Monitor procurement-related shared mailboxes, service queues, or workflow systems and establish service standards for timely response and issue resolution.

3. Purchasing Card Administration, Compliance and Campus Training

• Serve as the College¿s lead administrator for the Purchasing Card (P-Card) program and ensure compliance with State of Georgia, Board of Regents/USG, and institutional requirements.

• Oversee card issuance, maintenance, spending limits, documentation standards, reconciliations, approvals, exception handling, cardholder/approver training, and card suspension or cancellation as appropriate.

• Perform or coordinate periodic P-Card compliance reviews and monitoring; identify trends, policy violations, or control weaknesses and implement corrective action.

• Develop and deliver procurement training for faculty and staff on purchasing methods, requisitioning, competitive procurement, P-Card use, supplier setup, contract routing, receiving, and related policies and systems.

• Interpret procurement policies and provide consistent, customer-focused guidance to campus departments.