Director of Grants & Compliance

KrocQuincy; Madison (WI); On-site; USD 57,000 - 72,000; Full time

Benefits offered by this job

Flexible schedules

Full health coverage

Time off benefits

Retirement

Competitive compensation

11 paid holidays

Job summary

The Salvation Army of Dane County is seeking a Grants and Contracts Manager to research, write, and manage all grants and contracts – including public, private, corporate, and foundation funding sources - in conjunction with Social Services and the Development team.

Responsibilities include developing a grant management system, ensuring compliance with federal/state guidelines, and cultivating relationships with funding entities to support program revenue and outcomes.

Qualifications

• Bachelor’s degree in a related field is required.
• Three years of progressively responsible government funding experience or equivalent.
• Valid Wisconsin Driver’s License with TSA insurance clearance.

Responsibilities

• Research, develop, write, submit, and administer grants from public, private, corporate, and foundation sources.
• Maintain a grant management system to track opportunities, deadlines, awards, compliance, and outcomes.
• Ensure grant and contract compliance with local, state, federal, and internal guidelines.
• Cultivate relationships with government agencies, foundations, corporations, and donors.
• Coordinate grant and contract documentation and reporting, including HMIS tracking.

Skills

Grant writing

Compliance

Budgeting

Reporting

Relationship building

Education

Bachelor's degree in Business Administration, Public Administration, or related field

Tools

Grant management system

HMIS

Job description

Job Objective: Research, write and manage all grants and contracts – including public, private, corporate, and foundation funding sources - in conjunction with Social Services and the Development team.

Essential Functions:

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

• Acts as the local public funds and contracts manager. Researches, develops, writes, and submits, and administrates county, state, and federal, private, corporate and foundation grants in accordance with The Salvation Army processing guidelines.
• Develops and maintains a comprehensive grant management system to track all grant opportunities, application deadlines, awards, compliance requirements, and outcomes.
• Collaborates strategically with Social Services and Development teams to ensure grant opportunities align with program priorities and organizational funding strategies, and to support accurate reporting and outcome measurement.
• Manages overall grant efforts including compliance with grant regulations and requirements for public and private funders, program proposals and databases, financial and program reporting, as well as staff education on grant expectations.
• Cultivates and fosters relationships with all funding entities including government agencies, private foundations, corporations, and individual donors to protect existing funds and identify potential new sources of program revenue.
• Verifies that applications, contracts, and grants are in compliance with local, state, and federal and internal guidelines; submits grant proposals to the Divisional Finance Board (DFB). Pursues an evolving understanding of federal regulations.
• Processes grant agreements, subaward agreements, and collaboration agreements between community partners; ensures staff are educated on expectations and requirements outlined in each agreement to maintain compliance and program success.
• Cultivates and fosters relationships with funding entities to protect existing public funds and identify potential new sources of program revenue.
• Creates and maintains grant documentation monthly that corresponds to grant reimbursement requests to funders. Establishes controls to ensure spending is within contract compliance.
• Writes and implements local policies and procedures to comply with grant requirements and monitoring expectations.
• Contributes to the successful achievement of tracking overall goals and objectives for each program by meeting with key staff from each program and helping identify goals, outcomes, and outcome measurements. Works within HMIS to track identified outcomes.
• Supports the development of the local organizational budget, including forecasting and helping monitor the overall financial health of The Salvation Army of Dane County.
• Ensures grant expenses are allocated correctly at the time of payment in collaboration with the local finance team.
• Manages the local Medicaid 1915(i) billing program ensuring compliance with federal and state regulations, accurate billing processes, and timely submissions of reimbursable expenses. Works with program staff and finance personnel to monitor eligibility, time and effort tracking, and service documentation.
• Oversees the Service Extension Program including program standards, planning, budget revisions, and compliance for community partners.
• Collaborates with the Development team to support the research and preparation of complex non-grant funding proposals, including capital and private funding requests.
• Supports the preparation of the annual report and other corporate engagement materials by providing accurate grant, contract, and program outcome data, funding summaries, and compliance‑appropriate language.
• Verifies statistics, financial figures, and program results included in external publications to ensure alignment with approved reports and funder requirements
• Serves as the coordination point for all funding or program‑related contracts and agreements, including MOUs and collaboration agreements, prior to execution.
• Serves as a representative of The Salvation Army within community partnerships and collaborative initiatives as part of the Development team, supporting relationship‑building and alignment with organizational funding and development goals.

Minimum Qualifications:

The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position.

Education: Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, or a related field.

Experience: Three years progressively responsible in government funding or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Certifications: Valid Wisconsin Driver’s License with clearance to drive from TSA insurance.

The Salvation Army is an equal opportunity employer. Candidates who are back‑to‑work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Additional Information

Who we are:

Our Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Our message is based on the Bible. Our ministry is motivated by the love of God. Our mission is to preach the gospel of Jesus Christ and to meet human need in His name without discrimination.

Why work for us?

The Salvation Army’s brand promises to Do the Most Good - and it’s our employees that help us get there. At every level, you can have a real impact on your community through the work done inside our walls every day.

We are as impassioned about our employees as we are about our mission to help anyone in need without discrimination. Our culture reflects this quality, which makes our offices a seriously great place to work. Just walk inside our doors and you’ll quickly see that our employees are proud to support programs that make a difference.

The Salvation Army recognizes that peace of mind is important to employees and their families. Because of this, we offer :

• Flexible schedules and a casual dress environment
• Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
• Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life
• Discounts available for pet insurance, auto insurance, and home insurance

Full-time employees scheduled to work 30 or more hours per week will be eligible for full benefits, including health, dental, vision and hearing benefits, basic and voluntary life benefits, holiday pay and paid time off, which is pro-rated based on their regularly scheduled work week.

Exempt Employees: Health, dental, vision, and hearing benefits, as well as basic and voluntary life benefits, will begin on the first day of the month following 30 days of employment.

Other Benefits and Perks Offered:

• Work-life balance,
• Full health coverage,
• Time off benefits,
• Retirement
• Competitive compensation

Compensation :

At The Salvation Army - We honor the unique perspectives and contributions of every individual. We are dedicated to fair pay practices, ensuring equal compensation for equal work, regardless of gender, race, or other factors.

Be part of something meaningful. Whether you're supporting those in need, assisting with disaster relief, or working in areas like finance or fundraising, each role offers a chance to make a lasting impact. If you're looking to align your career with your values, explore opportunities at The Salvation Army and help us create a brighter, more inclusive future for all.

Compensation: $57,326-$71,657, based on experience.

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