Director of Graduate Program Operations - Huck Institutes of the Life Sciences

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

75% tuition discount

Strong retirement plans

Job summary

The Huck Institutes of the Life Sciences at Penn State seeks an experienced professional to support Graduate Education as Director of Graduate Program Operations. The role may be filled as Academic Program Specialist - Supervisor or Senior Supervisor, with the level determined by qualifications and experience.

You will oversee six interdisciplinary graduate programs, supervise academic program and administrative staff, and coordinate admissions, curricula, scheduling, and program events while

Qualifications

• Experience in graduate education or graduate program administration.
• Experience in interdisciplinary or multi-unit academic environments.
• Knowledge of academic policy, curriculum, admissions, student records, or Graduate School processes.

Responsibilities

• Provide administrative and operational oversight for a portfolio of interdisciplinary graduate programs.
• Coordinate admissions, student services, curriculum and course processes, scheduling, student milestones, and program events.
• Supervise, train, coach, and support academic program and administrative staff.
• Monitor program budgets and assist with financial planning and expense tracking.
• Lead or participate in projects affecting multiple graduate programs.

Skills

Graduate program administration

Staff supervision

Process improvement

Budget monitoring

Cross-functional collaboration

Education

Master's Degree with 6+ years experience

Bachelor's Degree with 3+ years experience

Tools

Graduate policies

Academic administration

Job description

POSITION SPECIFICS

The Huck Institutes of the Life Sciences at Penn State is seeking an experienced and collaborative professional to support our Graduate Education team as the Director of Graduate Program Operations. This position will be filled at as Academic Program Specialist - Supervisor OR Senior Supervisor. The level will be determined based on the successful candidate’s qualifications and experience. The successful candidate will provide administrative and operational support for approximately six interdisciplinary graduate programs while supervising and coordinating academic program and administrative staff. This position reports to the Managing Director of the Huck Institutes and works closely with graduate program chairs, faculty, students, staff, the Fox Graduate School, and other University partners. The successful candidate will support program operations, solve problems, improve processes, and contribute to initiatives that advance Huck’s graduate education programs.

RESPONSIBILITIES

• Provide administrative and operational oversight for a portfolio of interdisciplinary graduate programs.
• Coordinate admissions, student services, curriculum and course processes, scheduling, student milestones, and program events.
• Serve as a resource to graduate program chairs, faculty, students, and staff regarding program operations and University policies.
• Supervise, train, coach, and support academic program and administrative staff.
• Establish priorities, coordinate workloads, and promote consistent and effective program administration.
• Identify opportunities for process improvement and develop solutions to operational challenges.
• Lead or participate in projects and initiatives affecting multiple graduate programs.
• Monitor program budgets and assist with financial planning and expense tracking.
• Build effective relationships with University partners and support Graduate Education strategic initiatives.

PREFERRED EDUCATION AND EXPERIENCE

Experience in graduate education or graduate program administration. Experience working in interdisciplinary or multi-unit academic environments. Knowledge of academic policy, curriculum, admissions, student records, or Graduate School processes. Experience with process improvement, strategic planning, or financial management in higher education.

WHY JOIN THE HUCK INSTITUTE(s)?

The Huck Institutes offer a unique opportunity to work at the intersection of interdisciplinary research, graduate education, and innovation. You will join a collaborative team dedicated to student success, academic excellence, and continuous improvement.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Academic Program Specialist - Senior Supervisor, this position requires: Master's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

If filled as Academic Program Specialist - Supervisor, this position requires: Bachelor's Degree 3+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $59,580.00 - $94,980.00. Salary Structure - Information on Penn State's salary structure.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.

One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania’s sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.