Director of Front Office

The Hotel at Avalon; Jersey City (NJ); On-site; USD 80,000 - 100,000; Full time

Job summary

Hyatt Regency on the Hudson in Jersey City seeks an experienced Front Office Manager to oversee the Front Office and Guest Services departments, ensuring profitability, cost controls and total guest satisfaction.

You will lead a team, arrange VIP arrivals/departures, train staff, and maintain brand standards while optimizing payroll and schedules for efficiency and guest delight.

Qualifications

• Minimum of three years of front office management experience.
• Minimum of two-year department head level experience.
• Excellent interpersonal skills to provide guest satisfaction.
• Excellent mathematical comprehension to interpret numbers in hotel operations.
• Ability to access and input information using a moderately complex computer system.
• Ability to read, write, speak and understand the English language to communicate with guests and staff.
• Ability to work under pressure during busy periods.
• Effective verbal and written communication skills.
• Ability to adapt communication style to suit different audiences.

Responsibilities

• Oversees all Front Office and Guest Services staff to ensure consistent quality service.
• Interviews, trains, supervises, and evaluates Front Office and Guest Services personnel.
• Oversees VIP arrivals and departures and coordinates with Front Office Manager.
• Ensures brand standards and customer service delivery per standards.
• Plans training programs and monitors progress to maintain Guest Service Culture.
• Analyzes payroll, schedules, and reports to optimize efficiency within payroll budget.

Skills

Front office management

Guest services leadership

Interpersonal skills

English fluency

Problem resolution

Data entry

Staff training

VIP handling

Job description

The Hyatt Regency on the Hudson located in downtown Jersey City sits on a beautiful pier overlooking the New York City Skyline. Our hotel is one of the oldest in the area and has great guest stories and experiences to share. We are located in the business district of Jersey City; home to residents and many businesses. Hop on the Hudson Bergen Light Rail located 1 block away for a quick trip to our local Newport Center Mall, home of a variety of Brand Name Stores such as JC Penny, Macys and Kohls, AMC Movie Theatre and a huge selection of food court attractions. Come and be part of our team, at the Hyatt Regency we embrace our associates with the help of our company culture, HEI Loves. With HEI Loves we offer amazing benefits to our team and they get better and better each year. HEI appreciates and supports our individuality and once you join our team; you become apart of our family and we become apart of yours.We value U.S. military experience and invite all qualified military candidates to apply.**Compensation**Salary Range: $80,000.00 - $100,000.00 Annually######**Overview**Oversees the Front Office/Guest Services Department. This position acts as a liaison to outsource the Front Office Management and all aspect of Front Office Operations to ensure profitability, cost controls, and quality standards to ensure total guest satisfaction. Provides leadership and guidance to all Front of House team members to ensure consistent quality service is provided to our guests.###**Essential Duties and Responsibilities*** Communicates effectively in writing and verbally to provide clear direction to staff.* Observes team member's performance and encourages for improvement.* Interviews, selects, trains, supervises, evaluates, counsels, and administers progressive disciplinary procedures for Front Office and Guest Services staff.* Oversees all guest and VIP arrival and departure to ensure highest levels of guest service and makes staffing adjustments as required with Front Office Manager.* Ensures that training programs of Front Office and Guest Services team members are in compliance.* Interacts positively with customers and takes action to resolve problems to the satisfaction of parties involved.* Handles customer complaints, including responses to guest surveys, to ensure guest satisfaction.* Ensure that all guest surveys are responded to timely.* Oversees the hotel quality assurance meeting focusing on continuous improvement.* Ensures that all team members use guest name in a natural manner to ensure warm and personalized service according to Guest Service Delivery Standards.* Reviews and works together with appropriate leadership for VIP reservations and ensures proper handling of VIPs and groups, administers amenity orders, and resumes for incoming guests.* Monitors special reservation requests, including handling rate changes on in-house guests.* Computes daily payroll, schedules, and other reports to ensure maximum efficiency and productivity within payroll budget.* Reviews in-house, arrival and departure guests to ensure credit challenges are avoided.* Assists Finance department to address all credit challenges.* Develops individual and team agendas focusing on operational efficiency, quality improvement and or financial benefits.* Plans, presents and implements training modules and supporting components to ensure all front office employees are kept up with latest customer service techniques and tools.* Monitors training and employee's progresses to ensure Guest Service Culture Standards are followed. Participates in all necessary training as directed.* Ensures brand standards are adhered to daily by all team members in the department.* Interacts positively with team members to foster team spirit and loyalty.* Seeks opportunities to ensure customer loyalty.* Prepares team for all Quality Assurance inspections.* Attends and participates in meetings to ensure the success of the hotel.* Oversees the monthly departmental meetings for Front Office and Guest Services.## **Qualifications and Skills*** Minimum of three years of front office management experience required.* Minimum of two-year department head level experience required.* Ability to effectively deal with team members and customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information. Excellent Interpersonal skills to provide overall guest satisfaction.* Excellent mathematical comprehension to understand and interpret numbers as they apply to operations in hotels.* Ability to access and accurately input information using a moderately complex computer system.* Ability to read, write, speak and understand the English language to communicate effectively with guests and team members.* Ability to work under pressure and deal with stressful situations during busy periods.* Effective verbal and written communication skills.* Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.##**Benefits**HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.###HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.###Recognizing that our success starts and ends with our associates under our pioneering culture of HEI Loves, we invest in and develop the most passionate and talented people in our industry. We show our \"love\" to our associates by providing market-leading compensation packages, generous PTO and flex-time initiatives, outstanding career development and advancement opportunities, and job-appropriate assets and resources. We're always looking for associates who share our passion for hospitality. With a variety of world-class brands in our portfolio, hotel locations throughout the United States, and an unparalleled suite of tools, technology, and training, we're able to provide our associates with a truly unique opportunity to grow and build their future. Find the career that aligns with your goals by beginning your online search today.