Director of Fleet Safety

TOTE Services LLC; Jacksonville (FL); On-site; USD 140,000 - 200,000; Full time

Job summary

TOTE Services LLC in Jacksonville, FL seeks a Director of Fleet Safety to lead the HSQE department, drive safety culture, and ensure compliance with regulatory requirements across managed vessels and shore facilities.

You will oversee audits, DOC compliance, and the Safety Management System, mentor the SMS Manager and Maritime Safety Managers, and partner with leadership to advance safety, quality, and environmental performance.

Qualifications

• Bachelor's degree in marine transportation, engineering, safety or a related field.
• Master's degree is preferred.
• Minimum 5+ years of leadership/management experience at director level.
• Experience with safety, quality and environmental management systems.
• Shipboard experience and marine operations knowledge.

Responsibilities

• Lead daily HSQE department operations and report to VP, HSQE.
• Direct audits and ensure regulatory compliance, including DOC requirements.
• Drive SQEMM performance and oversee DOC audits.
• Develop and update safety policies and respond to incidents.
• Oversee data collection and reporting of safety metrics.
• Coordinate emergency response materials and training.

Skills

Leadership

Safety Management

Regulatory Compliance

Marine Operations

Auditing

Data Analysis

Communication

Education

Bachelor's degree in marine transportation or related field

Master's degree preferred

Job description

Director of Fleet Safety

The Director of Fleet Safety is responsible for leading daily activities within the HSQE Department and reports to the VP, HSQE. SMS Manager and Maritime Safety Managers will report directly to this position. With the highest level of integrity and a relentless commitment to safety, the Director will lead and drive our safety culture, company safety objectives, champion continuous improvement, exceed customer operational safety and reliability expectations, and support our environment goals. The Director will support the needs of their direct reports with tactical oversight of all departmental responsibilities. In the area of ship management, they will support the requirements of maintaining our Document of Compliance and drive our quality assurance efforts within the Safety Management System (SMS).

The Vision of TOTE Services is to provide the world's best ship management, vessel construction management, and technical services; and in doing so lead the industry in safety, customer experience, operational excellence, and colleague experience. TOTE Services is a company within the TOTE Group, which is part of the Saltchuk family of brands.

Essential Duties and Responsibilities

• Responsible for day-to-day department operations including management of employee schedules, performance reviews, mentoring, providing individual development resources, and reporting key department metrics to the VP, HSQE. In addition, they are to monitor activities which may pose risk to the organization and communicate those occurrences to the VP, HSQE.
• Direct and oversee coordination of all audits and foster alignment with operations to ensure timely and effective implementation of all regulatory compliance requirements. Aligns and directs the Safety Management Manager to achieve full Document of Compliance requirements.
• Drives overall direction, management, and effectiveness of the Company's Safety, Quality, and Environmental Management System (SQEMM), which includes oversight of the Annual Management Review and Annual DOC Audits for all TOTE Services managed vessels. Uses experiences within Fleet Safety to determine a vision for future improvement, drive implementation, and measure effectiveness.
• Provides feedback and assists with the creation of responses to non-conformances, incidents, investigations, and external information requests. Approves internal audit reports before release. Schedule, plan, and execute external audits and approve responses before release to external entities.
• Formulates and recommends safety policies and procedures to be followed by Company and vessel personnel to comply with local, state, and federal rules and regulations, and Company policies based on internal and external drivers and safety metric results. Determine when immediate action is required by the team to address incidents, injuries, work-related illnesses, and/or administrative failures.
• Ensures timely updating of Emergency Response materials and assists in managing emergency response(s). Assuming the role of Alternate Designated Person Ashore is possible.
• Supports the Maritime Safety Managers in executing their fleet support duties effectively and participates in fleet engagement activities.
• Verifies completion of injury case management and investigation of incidents and approval of corrective and preventive actions.
• Oversees the collection, analysis, management, and reporting of safety, quality, and environmental related data for production of key performance measures and reporting of vessel and shoreside injury and accident statistics. May be asked to cooperate in the preparation of material and evidence for organization use in hearings, lawsuits, and insurance investigations.
• Expected to manage outgoing communications for all HSQE activities and ensure alignment with timely scheduling and prompting.
• Performs other related duties as assigned by the VP HSQE necessary to achieve Company goals and objectives.

Supervisory Responsibilities

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; addressing complaints and resolving problems. Identifies annual goals, operational planning, and reviewing/discussing performance of Safety Department Personnel.

Education and/or Experience

• Bachelor's degree in marine transportation, engineering, safety or similar field.
• Master's Degree is preferred.
• 5+ years of leadership/management experience at Director level responsibility.
• 5+ years of experience working under a safety, quality and environmental management system.
• Shipboard experience is preferred.
• Proven working knowledge of marine/nautical operations and safety regulatory compliance requirements.
• Experience working with government agencies and unionized labor force preferred.

Qualification Requirements

Exceeds each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Must be able to possess DOD SECRET security clearance and eligible for TOP SECRET security clearance.

Knowledge, Skills and Abilities

• Demonstrated ability to enhance executive discussions on all safety related program matters; enhance executive team's ability to provide guidance and establish policies.
• Must possess excellent communication (interpersonal) skills on all fronts; required to explain safety guidelines clearly to employees throughout the organization.
• Must possess excellent writing skills; ability to write reports, business correspondence, and procedure manuals.
• Must possess diplomacy and tact; ability to effectively present information and be comfortable responding to questions from groups of leadership/management, crewmembers, customers, and the general public.
• Must be a collaborative team player/member.
• Must possess excellent leadership qualities; ability to prove guidance and ensure task and project timelines are established and accomplished.
• Must Possess excellent organizational and motivational skills.
• Must be someone that is very observant and pays keen attention to details at all times.
• Must Possess the ability to multi-task; lead beyond one item at a time is essential due to geographically dispersed operations.
• Ability to conduct data analysis via the use of computer applications.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Knowledge of computer operation both shoreside and shipboard.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Performing these duties acknowledges the possible dangers onboard vessels such as safely maneuvering throughout vessel(s) - i.e. ladders/staircases. The noise level in the work environment is usually moderate. However, noise level exposure can increase during visits to the vessels. Work may involve occasional work near moving mechanical parts and exposure to wet and/or humid conditions. Therefore, adhering to all necessary safety precautions and wearing required personal protective equipment to mitigate the potential risk of injury and prevention of hazards shall be followed.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Must be willing to travel to perform various duties to include visiting stakeholders, attending industry functions and representing the VP HSQE when necessary.

Equal Opportunity Employer

TOTE Services is an Equal Opportunity Employer - Affir... We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability, or status as a protected veteran. TOTE Services is a drug-free employer and a participant of the E-Verify Employment Verification Program.