Director of Financial Services

City of Fort Myers; Fort Myers (FL); Sur place; USD 120 000 - 180 000; Plein temps

Résumé du poste

The City of Fort Myers is seeking a seasoned Director of Financial Services to lead the City’s Finance Department and ensure fiscal integrity. The role supervises budgeting, central accounting, audits, cash management, debt management, and purchasing, guiding policy direction and reporting to the City Manager and elected officials.

Strong knowledge of public finance, compliance with laws, and staff development are essential.

Qualifications

• Bachelor’s degree in accounting, Finance or related field.
• Eight progressive years of experience in accounting, finance, public administration or related work.

Responsabilités

• Prepare and monitor annual operating and capital budgets; prepare budget manual; estimate revenues; allocate expenditures; present quarterly budget reports.
• Record, analyze, reconcile, report and cooperate with audits; ensure internal controls and compliance with laws.
• Invest idle cash; monitor cash balances; manage debt service and payroll obligations; maximize investment earnings.
• Prepare compliance documents for bond indentures; respond to inquiries; coordinate new financings as approved by City Council.
• Develop funding opportunities for grants and manage contract provisions; ensure renewals and enforcement as needed.
• Develop bid specifications; oversee procurement; administer major contracts; ensure open competition and asset tagging.

Connaissances

Budgeting

Financial reporting

Cash management

Debt management

Procurement

Revenue collection

Financial planning

Leadership

Formation

Bachelor’s degree in accounting, Finance or related field

Description du poste

JOB SUMMARY

Under the general supervision of the City Manager, directs the activities of the City’s Financial Services Department to ensure full compliance with all legal and contractual requirements. Provide professional guidance to assist decision-makers in ensuring the City’s financial security and stability is maintained. Ensure the overall goals and policies established by the elected officials are met. Provide guidance in the creation of programs, initiatives, staffing levels and other areas as necessary. Ensure accurate and timely budget and financial information is available and provided to elected officials and other users.

Responsibilities and Reporting During an Emergency Situation:

Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

Non-Essential Employees will not be required to work during a declared emergency. The employee’s Department Head will determine when the employee will be required to work.

DISTINGUISHING CHARACTERISTICS

Carries out supervisory responsibilities in accordance with the City’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

ESSENTIAL JOB FUNCTIONS

• Annual Operating and Capital Budget preparation: Implementation and monitoring; prepare annual budget manual, calculate fixed costs, estimate revenues, establish allocations and guidelines based on policy direction or elected officials, review and propose budget for adoption, prepare annual budget document. Monitor operating results throughout the year, prepare and present quarterly budget reports. Implement and monitor performance measurements. Document annual goals and fiscal plan, establish legal guidelines and expenditures as required by law and provide guidance to City staff in administering their program and fiscal responsibilities.

• Centralized Accounting, Annual Audits and Annual Financial Reporting: Record, analyze, reconcile, report and cooperate with audits of all of the City’s financial transactions. Provide guidance to other City departments to assure all financial transactions are properly included and accounted for accurately and timely and that internal controls procedures are consistently followed. Assurance compliance with laws, demonstrate fiscal responsibility and assure the accuracy and fair presentation of the City’s financial position and results of operations.

• Cash Management and Investing: Invest idle cash pursuant to investment policy guidelines. Monitor cash balances daily and wire transfer funds as needed to maintain adequate balances, to pay debt service and payroll obligations, to cover check disbursements and to assure appropriate segregation of restricted funds. Maximize investment earnings, maintain adequate liquidity, assure safety of public funds and maintain compliance with laws and contracts.

• Debt Management: Pay debt service when due; prepare compliance documents as required by existing bond indentures, including periodic arbitrage calculations and returns; respond to bondholder inquiries; plan, structure, coordinate and negotiate new financings as approved by City Council and review all documents prior to issuance; develop and maintain a debt policy and debt plan. Assure compliance with bond indentures and demonstrate fiscal responsibility to citizen, bondholders, bond insurers and bond rating agencies.

• Grants and Contracts Management: Through review of capital improvement plans, discussions with elected officials and staff, develop funding opportunities for new and existing programs. Monitor program and fiscal compliance with grant documents. Centrally track all City contracts; initiate and implement procedures and guidelines for the preparation, negotiation, review, approval and ongoing compliance monitoring of all contact provisions; monitor delegated or assigned responsibility; notify appropriate departments of upcoming expirations in a timely manner. Ensure compliance with all provisions of contracts and grants between the City and other parties. Provide a centralized, efficient process for the administration of contracts and grants. Assure renewals, renegotiations or enforcement actions occur in a timely manner.

• Centralized Purchasing and Procurement: Develop bid specifications and shop commodities and services in the open market. Recruit vendors. Train City Department staff to handle small-dollar procurement according to established policies and procedures and monitor these procurements. Maintain and update Purchasing Policies and Procedures Manual. Administer major commodity contracts as assigned (e.g., telephones, copiers, etc.). Administer the City’s Procurement Card Program. Maintain inventory control records and ensure all City assets are properly tagged and periodically accounted for. Ensure competitive procurement practices and open competition for products and services. Keeps departments informed and provide guidance in following established policies and procedures. Assures compliance with laws and regulations governing procurement from public funds. Provides efficiency through volume pricing. Provides a system for safeguarding and identification of City assets.

• Revenue Collection: Issue invoices, process mail and over-the-counter payments, collect revenue due on leases and contracts, administer liens and handle lien inquiries, actively pursue collection of delinquent accounts, maintain customer account records for general, special assessment, lot mowing and demolition receivables, develop and maintain sound internal controls for revenue collection and cash handling citywide, train staff and develop written policies and procedures for revenue collection citywide. Ensure efficient and timely collection of revenues due the City. Ensure compliance with laws and contracts.

• Utility Accounting and Customer Service: Ensure compliance with ordinances, laws and bond indentures.

• Financial Planning and Forecasting: Prepare long term projections and forecasts using assumptions based on economic conditions, growth projections, demand for services and projected capital needs requirements. Ensure financial stability and security through proper planning.

• Switchboard and Mailroom: Responsible for oversight of the City’s switchboard, answering incoming calls and welcoming and monitoring visitors coming to City Hall. Responsible for overseeing the City’s mail function including the sorting and delivery of all mail citywide and the collection and processing of all outgoing City mail.

• Prepare/review/approve agenda items, resolutions, ordinances, contracts and other miscellaneous proposals: Draft, critique and provide guidance to other departments and elected officials based on knowledge and understanding of the City’s policies, procedures, budgets and goals. Ensure the City’s rights are protected, policies are followed, goals and overall direction are maintained, and fiscal security and stability are not compromised.

• Membership of various City boards and committees: Responsibilities vary by board and committee. Provide overall guidance and ensure fiscal policies are followed.

• Direction, supervision, and development of Financial Services Department staff: Regular staff meetings, review and approval of work assignments as necessary, continuing education, delegation on-the-job training, performance evaluation, ongoing guidance and direction. Ensure efficient and effective staff performance in meeting the goals of the organization.

• This position requires regular and reliable attendance and the employee’s physical presence at the workplace

• Perform duties as assigned by the City Manager.

KNOWLEDGE, SKILLS AND ABILITIES

• Proficient in the use of word processing, spreadsheet, database and presentation software.

• Thorough technical knowledge of all areas of this position’s responsibility.

• Knowledge and experience in working with elected officials and within the guidelines of the State’s Sunshine laws.

• Must have very strong problem-solving and negotiation skills.

• Ability to speak clearly and persuasively in positive or negative situations.

• Able to resolve and negotiate issues to ensure the goals of elected officials are met.

• Ability to establish and maintain effective working relationships.

• Ability to read a variety of materials relevant to government, legal and city administration.

• Ability to operate necessary equipment, including personal computer, network server, network equipment and mainframe.

• Ability to organize and multi-task, efficiently and effectively focusing on several projects at one time

• Ability to exercise initiative and sound judgment in analyzing and evaluating problems, information and situations.

• Ability to interact effectively with various levels of constituents including elected officials, citizens, business interests, other government officials and staff on a variety of topics.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree in accounting, Finance or related field.

• Eight progressive years of experience in accounting, finance, public administration, government financial management or related work; or an equivalent combination of education, experience, and/or training that provides the required knowledge, skills, and abilities.

PREFERRED QUALIFICATIONS

• Master’s degree

• CGFO, CGFM, or CPFO preferred

• CPA certification.

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

• Must possess a valid Florida Driver’s License with an acceptable driving record.

PHYSICAL DEMANDS

This work typically requires the following physical activities to be performed.

Physical Activities

Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching. X

Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward. X

Climbing – ascending, descending ladders, stairs, ramps, requires body agility. X

Reaching – extending hands or arms in any direction. X

Crawling – moving about on hands, knees, or hands, feet.

Repetitive Motion – substantial movements of wrists, hands, fingers. X

Crouching – bending body forward by bending leg, spine. X

Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely. X

Feeling – perceiving attributes of objects by touch with skin, fingertips. X

Standing – for sustained periods of time. X

Fingering – picking, pinching, typing, working with fingers rather than hand. X

Stooping – bending body downward, forward at waist, with full motion of lower extremities and back. X

Grasping – applying pressure to object with fingers, palm. X

Talking 1- expressing ideas by spoken word. X

Handling – picking, holding, or working with whole hand. X

Talking 2 – shouting to be heard above ambient noise.

Hearing 1 – perceiving sounds at normal speaking levels, receive information. X

Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading. X

Hearing 2 – receive detailed information, make discrimination in sound. X

Visual Acuity 2 - color, depth perception, field of vision. X

Kneeling – bending legs at knee to come to rest at knees. X

Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures. X

Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back. X

Visual Acuity 4 - operate motor vehicles/heavy equipment.

Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning. X

Visual Acuity 5 - close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.

Pulling - use upper extremities to exert force, haul or tug.

Walking - on foot to accomplish tasks, long distances, or site to site. X

TYPE OF WORK

Work performed is primarily:

[ ] Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

[ ] Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.

[ ] Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

[ ] Heavy work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects

[ ] Very heavy work: Exerting more than 100 pounds of force occasionally and/or more than 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.

WORK ENVIRONMENT

Works in an office environment and sits for long periods of time

May be required to work hours other than the regular schedule including nights, weekends, and holidays.