Director of Finance And Operations

Humanity Ai

New York (NY)

Hybrid

USD 175,000 - 200,000

Full time

7 days ago

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Benefits offered by this job

Health coverage

Retirement benefits

Paid sick leave

Vacation and holidays

Tuition reimbursement

Professional development

Job summary

Humanity AI in New York operates as a hybrid-into-NYC program led by Rockefeller Philanthropy Advisors. The senior finance leader will own financial strategy, operations, and reporting for the collaborative, serving as the primary liaison to the fiscal sponsor.

This role builds the finance function from the ground up while supporting long-term organizational design. You will also own the data layer and portfolio map, designing and maintaining systems for grant commitments, financial tracking,

Qualifications

10+ years of nonprofit/foundation finance experience.
Working knowledge of GAAP, restricted funds, and multi-year budgeting/forecasting.
Experience building finance and operations systems in early-stage orgs.
Fluency with trackers, dashboards, and portfolio data.
Experience designing operational systems and managing vendors/contracts.
Ability to translate financial data into strategic advice for leadership.
Able to present complex financial concepts to non-finance audiences.

Responsibilities

Lead finance strategy and operations, partnering with RPA.
Oversee budgeting, multi-year forecasting, cash flow modeling and reporting.
Manage pooled fund tracking and grant coding across allocations.
Coordinate audits, payroll, payables, and HR policy alignment with RPA.
Own portfolio data and reporting cadence to funder partners and ED.

Skills

Nonprofit finance

GAAP budgeting

Data dashboards

Vendor management

Strategic forecasting

Financial storytelling

Cross-functional partnering

Job description

Humanity AI is a $500 million five-year initiative dedicated to making sure people have a stake in the future of artificial intelligence. As part of Humanity AI, eleven of the nation’s most dynamic foundations supporting the arts, labor and work, democracy, education, and security will drive new investments toward establishing a people-driven future where AI delivers for humanity, strengthens communities, and enhances human creativity. Rockefeller Philanthropy Advisors (RPA) will serve as the fiscal sponsor for Humanity AI and will manage a pooled fund of grants. Learn more at Humanity AI.

Reports to: Executive Director

Location: Hybrid in NYC

Salary: $175,000-200,000

About Humanity AI

About the role

This person is Humanity AI’s senior finance leader and operational leader, stewarding the financial strategy, operations, and reporting for the collaborative. They enjoy building organizations from the ground up and can comfortably own both strategy and execution. They serve as the primary liaison to Rockefeller Philanthropy Advisors, Humanity AI’s fiscal sponsor. While ensuring no dropped balls on daily operations, this person excels as a strategic thought partner to the ED on long-term financial strategy and organizational design.

Beyond finance and operations, this role owns the data layer the rest of the organization runs on. This means designing and owning the portfolio map across pooled and aligned funds, the financial tracking systems for grant commitments, and the reporting cadence to Humanity AI’s funder partners.

Key Responsibilities

Finance & RPA liaison

Financial planning: budget allocation, multi-year forecasting, cash flow management, and modeling to inform deployment and fundraising
Pooled fund tracking: management of inbound grant allocations and correct coding of incoming transfers
Serve as primary liaison to RPA for financial compliance, audit coordination, payroll, payables, and human resource policies and practices
Oversee internal expense approvals, invoice verification, and payment requisitions submitted to RPA
Coordinate charitable-status vetting on grantees with RPA ahead of payment

Reporting

Board-quality financial reporting for Steering Committee meetings: budget vs. actuals and financial health narrative
Assemble and submit funder-facing proposals and grant reports to member foundations, in coordination with RPA and the ED
Own the reporting calendar across all member institutions

Portfolio mapping & data

Build and maintain the portfolio map: what is funded, by whom, across both pooled and aligned funds
Own grant tracking systems, dashboards, and grantee data collection
Supply the Director of Grantmaking & Strategy with the portfolio data underpinning the learning agenda
Surface gaps and overlaps across member portfolios to inform deployment decisions

Operations, vendors & team

Establish internal guidelines, workflows, and team processes that complement RPA’s policies as needed
Own knowledge management platforms, operational tools, software subscriptions, and internal infrastructure including IT equipment
Oversee end-to-end consultant and vendor management: scoping, contracting, deliverable tracking, reimbursements, and contract administration
Partner with the ED on special operations projects as needed and add leadership capacity for major organizational milestones (e.g., Board meetings)

Required qualifications

Financial expertise: 10+ years of progressive experience in nonprofit, foundation, or complex institutional finance, including multi-funder reporting and compliance
Technical depth: Working command of nonprofit accounting standards (GAAP, including restricted funds and multi-year grant commitments), audit coordination, internal controls, and multi-year budgeting and forecasting
Builder: Track record standing up finance and operations systems in an early-stage or small organization.
Data and systems fluency: Genuinely comfortable building and maintaining trackers, dashboards, and portfolio data
Operational acumen: Track record designing operational systems and managing vendors and contracts
Strategic thinking: Able to translate financial and portfolio data into forecasting and advice for leadership on the future directions of the organization
Financial communication: Demonstrated ability to translate complex financial concepts for non-finance audiences, from program staff to a board of foundation leaders

Working with AI

Fluency with AI for financial modeling, scenario analysis, contract review, and drafting board materials, with iteration on forecasts and scenarios
Responsible use of AI across functions, modeling transparency with Humanity AI stakeholders and grantees about where and how AI is used
Proactive experimentation with new tools and sharing of what works across the team

Preferred qualifications

Experience in a fiscally sponsored project, funder collaborative, or philanthropic operations
Comfort with ambiguity, experimentation and rapid iteration in an early-stage organization
Creative problem solver who approaches challenges with curiosity and a "get to yes" mindset
Data-driven decision maker who anticipates the insights needed for upcoming decisions and builds the measurement systems to get that data into decision-makers’ hands
Experience hiring and building a team with strong performance and psychological safety

Rockefeller Philanthropy Advisors and Humanity AI celebrate the uniqueness of our staff, our partners, and the communities we serve. We are committed to inclusion with the goal of cultivating a culture of belonging and acceptance. We strive to embed this value in our philanthropic work to advance a more just, equitable and sustainable world. RPA is an equal opportunity employer.

Compensation & benefits