Director of Finance and Grants Administration (CWF)

ClimateWorks Foundation; San Francisco (CA); On-site; USD 150,000 - 210,000; Full time

Job summary

ClimateWorks Foundation seeks a hands-on Director of Finance and Grants Management to lead day-to-day contract and grant administration in a dynamic, mission-driven environment. The role reports to the Chief Financial Officer and supervises two staff, ensuring strong internal controls and timely grant processing.

Responsibilities include overseeing budgets for programs, processing grant proposals, compliance with funders and laws, and developing systems to diversify ClimateWorks' network of

Qualifications

• 10+ years of experience with a minimum of 5 years in non-profit
• Knowledge of U.S. grantmaking practices
• Financial management experience in a grantmaking organization
• Bachelor's degree in business/finance; MBA preferred
• Flexible nature and ability to manage shifting priorities under deadlines
• Strong interpersonal communications skills; explain financial concepts to non-finance staff

Responsibilities

• Oversee day-to-day contracts and grants administration.
• Oversee budgeting for programs and alignment of grant budgets with pricing policy.
• Perform financial analysis and maintain financial models for decision making.
• Lead organizational budgeting, forecasting, and planning processes.
• Ensure internal controls and compliance with funder requirements and laws.

Skills

Non-profit financial management

Grantmaking knowledge

Team leadership

Communication with non-finance staff

Analytical skills

Education

Bachelor's degree in business/finance

MBA preferred

Tools

Grants management software

Financial modeling tools

ERP systems

Job description

Director of Finance and Grants Administration (CWF)

ClimateWorks Foundation is seeking an experienced, professional, and hands‑on Director of Finance and Grants Management who will be responsible for the day‑to‑day leadership of the organization's contract and grants management in a dynamic, collaborative, and mission‑based environment. The ideal candidate will have financial management experience in a grant‑making (preferably international grantmaking) organization and will be responsible for coordinating closely across the organization to ensure smooth and timely contract and grant processing, monitoring spending on grants budgets, and ensuring compliance with funder requirements and applicable laws.

The successful candidate will be detail‑oriented, adept at managing priorities and deadlines, and will have demonstrated success in leading a team. The Director of Finance and Grants Management will supervise two staff and will report to the Chief Financial Officer.

Essential Duties and Responsibilities

The Director of Finance and Grants Management will perform the following and other duties as assigned:

Contracts and Grants Management (75%)

• Supervise the day‑to‑day operations of contracts and grants administration.
• Oversee and seek to improve the process and workflow by which grants and contracts are made, collaborating across the organization to ensure smooth and timely contract and grant processing. Provide timely and relevant data to promote learning and catalyze improvements.
• Oversee approval of grantee proposals, compliance review, processing award letters, and grant reporting, all within the context of compliance with applicable laws and ensuring grantmaking best practices. Perform final compliance review on grants as applicable.
• Oversee review of grantee budgets and financial information, providing appropriate risk mitigation recommendations as necessary to the Chief Financial Officer.
• Develop and enhance systems for contracts and grants administration, using technology wherever possible to streamline operations.
• Develop and enhance systems and processes to ensure further diversification of ClimateWorks’ overall network of grantees and contractors.
• Oversee approval of independent contractor and professional service contracts, including review of contract terms and conditions and compliance with applicable laws.
• Oversee monthly grant spending forecasts and reporting.
• Work with Controller to ensure appropriate internal controls are maintained for all contracts and grants management functions.

Financial Planning and Analysis (25%)

• Manage budgeting process for programmatic initiatives.
• Manage process for producing grant budgets for funding proposals and ensure proposals align with ClimateWorks’ pricing policy.
• Perform financial analysis and maintain financial models to support business decisions.
• Assist in organizational budgeting, forecasting, and planning processes.
• Assist in review of financial reports due on grants to funders.
• Leverage strengths of the team members, help to clarify roles and responsibilities and professional development plans in order to maximize and reach optimal individual goals.
• Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.

Required Qualifications

The successful applicant will have the following minimum qualifications:

• 10+ years of experience required with a minimum of 5 years non‑profit experience
• Knowledge of U.S. grantmaking practices
• Financial management experience in a grantmaking (preferably international grantmaking) organization
• Bachelor's degree in business, finance, or related field; MBA preferred
• Flexible nature and ability to work under pressure and manage shifting priorities under competing deadlines
• High attention to detail and strong organizational, analytical, and critical thinking skills
• Strong interpersonal communications skills; ability to communicate policies and financial concepts to non‑finance managers
• Demonstrated success in managing a team
• Commitment and enthusiasm for the mission of the ClimateWorks Foundation

Compensation and Location

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience. This position will be located in San Francisco, CA.

ClimateWorks Foundation is an equal opportunity employer and welcomes a diverse candidate pool. The Foundation recognizes diversity as an asset essential to accomplishing its work and views diversity as encompassing differences in race and gender, as well as age, national origin, disability, sexual orientation, job skills, education, and geographic location.