Director of Facilities Management

Aston Group; New York (NY); On-site; USD 110,000 - 180,000; Full time

Job summary

Aston Group is seeking a Facilities Management Director to oversee all physical aspects of the care facility, including service of electrical and mechanical systems, maintenance of equipment, and compliance with applicable policies and regulations.

The role requires strong leadership of maintenance staff and contractors, expert knowledge of plumbing, electrical, and HVAC systems, and a proactive approach to safety and cost‑effective operations within a healthcare environment.

Qualifications

• Bachelor’s degree required.
• 2–5 years of supervisory experience with technical, managerial and financial responsibilities.
• Thorough understanding of OSHA/EPA regulations for facility operation in nursing care facilities.
• Extensive knowledge of building systems: plumbing, electrical, HVAC.
• Excellent analytical and problem‑solving skills.
• Ability to plan maintenance schedules and manage budgets.

Responsibilities

• Oversee compliance with OSHA, EPA, and fire codes for the facility.
• Supervise maintenance staff and contractors to complete work orders and preventive maintenance.
• Inspect life safety systems and coordinate repairs as needed.
• Develop and manage a preventive maintenance program for building systems.
• Create and maintain maintenance schedules and equipment records.
• Monitor budgets, capital projects, and inventory of parts and supplies.
• Coordinate with vendors to ensure licenses and insurance are current.
• Assist in recruitment and supervision of maintenance personnel.

Skills

Leadership

Maintenance management

Regulatory compliance

Budgeting

Analytical thinking

Vendor coordination

MS Office

Education

Bachelor’s degree

Job description

OVERVIEW:

The Facilities Management Director will oversee all physical aspects of the facility including service of electrical and mechanical systems; maintenance of equipment, physical plant, utilities, and grounds; and compliance with applicable policies and regulations.

RESPONSIBILITIES:

• Coordinates compliance with local, state and federal building codes, SDS, OSHA, EPA regulations, and fire codes.

• Coordinates engineering contractors and vendors, making sure insurance and licenses are current

• Supervise maintenance staff and contractors to complete work orders, preventive maintenance, and emergency repairs

• Conducts regular inspections of life safety systems, including fire extinguishers and sprinkler systems

• Coordinates annual apartment maintenance schedule and completion

• Oversees necessary repairs and maintenance in apartments and common areas including refurbishment for move-ins.

• Oversee building systems such as electrical, plumbing, HVAC, fire alarms, sprinklers, and mechanical equipment

• Ensures the outside of the property is maintained, including landscaping, snow removal, and garbage/trash removal

• Maintains inventory control for all general supplies, parts and equipment for necessary repairs and maintenance.

• Maintains all required engineering files

• Maintain accurate records of equipment, repairs, and maintenance activities

• Maintain inventory control of parts, tools, and maintenance supplies

• Coordinate with vendors and contractors, ensuring required licenses and insurance are current

• Develop, implement, and improve maintenance processes and infrastructure reliability

• Assesses all plumbing and electrical problems within the community and determines the best course of action to correct the problem. Works within the legal scope of local and state codes.

• Reviews safety data sheets (SDS) as requested for potential exposure to hazardous chemicals used and take necessary precautions

• Responds appropriately to resident or community emergencies by assisting as needed

• Creates, schedules, implements, and manages a preventive maintenance program for production machinery and equipment

• Evaluates jobs in process and on completion to ensure products meet safety and work quality expectations

• Directs the maintenance and operations of various facility systems to ensure uninterrupted service. Covered systems may include electrical, refrigeration, water, steam, and compressed gas

• Conducts analysis and maintenance as required for boiler, air wash-water, and similar systems

• Procures materials, supplies, and repair parts to maintain inventory as required

• Suggests, plans, and oversees equipment needs and acquisition to maximize production efficiency and return

• Identify opportunities for process improvements and cost‑effective maintenance solutions

• Manage departmental budgets, capital projects, and inventory of supplies and equipment

• Conduct routine inspections of life safety systems and coordinate necessary repairs

• Develops maintenance procedures and schedules

• Ensures maintenance and repair work is completed correctly and in a timely manner

• Assists with departmental budget estimates and costs of specific repair projects

• Assist in the recruitment, interviewing & selection of maintenance personnel

QUALIFICATIONS:

EDUCATION / EXPERIENCE:

• Bachelor’s degree

• At least two to five years of experience in supervisory positions that combine technical, managerial and financial expertise

• Thorough understanding of OSHA and EPA regulations as they pertain to facility operation and maintenance in nursing care facilities

• Extensive knowledge of building systems such as plumbing, electrical, and HVAC

• Excellent analytical and problem‑solving skills

• Ability to identify issues and determine repairs that are needed

• Ability to plan maintenance schedules for building systems

• Excellent management and supervisory skills

• Proficient with Microsoft Office Suite or similar software

SUPERVISORY RESPONSIBILITIES:

• Oversees, schedules and coordinates daily work assignments of housekeeping, maintenance, electrical, mechanical operation workers, and security staff

WORK ENVIRONMENT:

• This job operates in a health care setting

• This role requires regular walking to various locations around the care center

• Incumbent may be exposed to virus, disease and infection from patients and specimens in working environment

• May experience traumatic situations, including psychiatric, and deceased patients

PHYSICAL REQUIREMENTS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

• Must be able to traverse property and facility to diagnose building issues and plan repairs or maintenance

• Must be physically able to climb ladders, bend, or crawl into awkward spaces

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear

• The employee must occasionally lift or move up 50 pounds

TRAVEL:

• There is no travel expected for this position