Director of Budget Administration

Maryland Department of Information Technology; Crownsville (MD); On-site; USD 120,000 - 170,000; Full time

Job summary

Maryland Department of Information Technology is seeking a Director of Budget Administration to oversee the DoIT budget across general, reimbursable, special and federal funds. You will develop rules, monitor revenues and expenses, and ensure GAAP compliance in coordination with senior leadership.

This role leads budget operations, reconciles FMIS obligations, prepares year-end closings, and supervises Budget Section staff to provide accurate financial reporting and effective controls.

Qualifications

• Bachelor's degree in Finance, Public Administration, or related field.
• Four years budgeting experience for large organizations (200+ employees).
• Two years supervisory experience of finance staff.

Responsibilities

• Plan, organize and supervise day-to-day budget operations.
• Reconcile obligations against FMIS and allocate resources per guidelines.
• Develop and monitor agency budgets, including reimbursable and federal funds.
• Prepare year-end closing and ensure accurate financial reporting.

Skills

Budget planning

GAAP knowledge

Supervisory experience

Education

Bachelor's degree in Finance or related field

Tools

FMIS

Cost allocation modeling

Job description

The Department of Information Technology supports Maryland agencies and commissions through its leadership and strategic direction in Information Technology and Telecommunications.

Technological resources at the agency’s disposal combined with a talented and knowledgeable team allow the Department of Information Technology (DoIT) to successfully identify and promulgate opportunities for State agencies to run more efficiently and maximizes the State’s investment in lower operating costs.

Main Purpose of Job

The Director of Budget Administration is responsible for the creation and monitoring of the Department's operating budget, which includes general, reimbursable, special and federal funds. The incumbent will develop and implement budget rules, regulations, standards and controls in coordination with the Senior Director of Financial Operations. The candidate will provide an accurate estimation of the revenue and expenses for the Department over specified fiscal years. The position requires consistent computation and re-evaluation of the budget. The Director is responsible for the planning, organization and supervision of day-to-day budget operations, adjusting the Department's budget based on the goals and mandates made of the organization. The Director is responsible for ensuring that all budget operations and submissions are completed in accordance with the Department of Budget & Management, Office of the Comptroller, existing laws, and Generally Accepted Accounting Principles (GAAP).

Position Duties

Budget Monitoring

Plans, organizes and supervises the day-to-day budget operations.

Reconcile the Department’s fiscal obligations against FMIS, in accordance with guidelines established by the Comptroller’s Office and DBM. Assist the Senior Director of Financial Operations in reviewing the budget allocation by evaluating needs and requests to prioritize program enhancements for review and approval by the Superintendent and DBM.

Responsible for reviewing and approving of requisitions for purchases and ensuing Purchase Orders. Analyze special projects and prepare reports as requested, or as needed. Provide budget/expense projections to Executive Leadership as needed. Forecast budgetary needs for the Department.

Budget Preparation

Develops and monitors agency budgets. Will review and analyze budget needs and requests of all divisions and units within the Department. Responsible for making recommendations to the Senior Director of Financial Operations and Executive Leadership concerning budgetary items and issues that could impact Department operations.

Responsible for the management of reimbursable and federal funds, including the yearly calculation and submission of the Department’s Indirect Cost rate with the federal government and the yearly calculation of rates for enterprise IT services via DoIT’s cost allocation model.

Responsible to submit the budget, amendments, and deficiencies in the system(s) and formats required by the Department of Budget and Management.

Year-End Closing

Prepare for the year-end closing process with consistent monitoring and analyzing of the budget and expenditures. Ensure necessary corrections and adjustments are made to ensure the process of closing will be done efficiently and accurately. Perform assigned tasks for the year-end closing as assigned.

Supervision

Directly supervise Budget Section staff. Provide effective internal controls to ensure the accuracy of fiscal records and to protect from waste or fraud. Prepare, analyze, and interpret financial reports and activities. Direct and support the activities of staff engaged in entering, reviewing, and approving financial transactions on behalf of the Department.

Other Duties

Review Statement of Work (SOW) documents to ensure accuracy and alignment with DoIT’s budget planning.

Minimum Qualifications

Education: A bachelor’s degree in Finance, Business Administration, Public Administration, Economics, Accounting or a related field from an accredited college or university.

Experience: Four years of experience developing and maintaining a budget for a company of 200 or more employees, experience developing & implementing cost allocation models and experience utilizing various funding sources. Two of the four years needs to include supervisory experience of finance staff.

Notes

1. Candidates may substitute the education requirement with additional experience developing and maintaining a budget for a company of 200 or more employees, experience developing & implementing cost allocation models and experience utilizing various funding sources on a year-for-year basis.

Desired or Preferred Qualifications

• Experience using Technology Business Management or IT Financial Management