Director - Fleet Management - Texas First Rentals

HOLT CAT; San Antonio (TX); On-site; USD 140,000 - 190,000; Full time

Job summary

Texas First Rentals (TFR), part of the HOLT family of companies, seeks a Director of Fleet Management in San Antonio. The role leads the Fleet Department to maximize asset ROI through strategic procurement and lifecycle management.

Responsibilities include supervising fleet, connected assets, and related support, while driving cost reductions and cross-functional collaboration across Operations, IT, Finance, and Sales. Strong leadership and analytical skills are essential.

Qualifications

• Bachelor's degree in Business, Project Management or related field required or equivalent experience.
• Experience in construction equipment rental industry preferred; ten years in related roles.
• Proven leadership in fleet, supply chain, and cost reduction initiatives.

Responsibilities

• Oversee Fleet, Connected Assets, and related departments to maximize ROI.
• Lead supplier engagement, negotiations, and long-term relationships with key vendors.
• Develop and manage monthly/quarterly/annual reporting and data management.
• Collaborate with Operations, Fleet, Finance, IT, Marketing and Sales to align strategy.
• Mentor and coach field teams; present findings to Executives.

Skills

Fleet management

Data analysis

Negotiation

Leadership

Strategic planning

MS Office

Contract management

Education

Bachelor's degree in Business/Project Management or related field

CEM/CEFM EMS/CPM accreditation preferred

Tools

RentalMan

Rouse

SmartEquip

Job description

Job Summary

The Director, Fleet Management is responsible for successful management of the Fleet Department with a focus on maximizing return on investment of the company's assets, through quick and efficient fleet procurement and effective fleet management. The incumbent is responsible for establishing goals, supervising, training, and evaluating fleet, service, and product support employees to ensure that work is performed in support of company's goals.

The incumbent in this position is expected to model the following practices on a daily basis:

1. Demonstrate alignment with the company's mission and core business values;
2. Collaborate with key internal/external resources;
3. Participate in ongoing self- development.

Department: Texas First Rentals (TFR)

Employment Type: Full Time

Location: San Antonio

Address: 5665 SE Loop 410, San Antonio, Texas, 78222

Open in Google Maps

Workplace type: Onsite

Essential Functions

• Hires, develops, evaluates, and influences effective and consistent productivity and teamwork to ensure the delivery of Legendary Customer Service (LCS)
• Models, promotes, reinforces, and rewards the consistent use of HOLT's Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Oversees, organizes, directs, and coordinates the Fleet, Connected Assets, and related departments
• Anticipates business needs and plan accordingly to ensure that resources are utilized in the most efficient manner
• Leads in the identification, evaluation, engagement/negotiation process and ongoing management of key supply partners
• Reduces costs, improves efficiencies, and secures favorable commercial terms while cultivating long term, mutually beneficial relationships with Texas First's preferred suppliers
• Collaborates with Operations, Fleet, Sales, IT, Marketing, and Finance functions to define supplier products, resources, and development schedules required by other internal support groups
• Mentor, coaches, and challenges members of the field operations to efficiently manage the complete equipment lifecycle
• Presents materials in effective, concise oral and written form to Executives related to findings, opportunities and progress on projects that directly impact the company's profit and loss statement
• Performs industry benchmarking and total cost of ownership analysis to identify continuous cost & process improvements
• Collaborates with Operations, Fleet, and Finance to build a unified direction for operational and capital expenditures
• Creates and manages monthly, quarterly, and annual reporting
• Oversees comprehensive data management for equipment throughout its lifecycle
• Leads the strategic direction for our connected assets driving a balance of technical cutting edge and financial expense based on customer requirements for revenue generation
• Proficient with rental industry specific programs such as but not limited to RentalMan, Rouse, SmartEquip, and others as needed.
• Establish relationships within multiple divisions throughout the organization to become an integral member of many cross-functional teams (Operations, Fleet, IT, Marketing, etc.) within the business
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Knowledge of the construction capital equipment marketplace, either from an equipment fleet management or manufacturer perspective
• Strong knowledge of MS Office applications including Word, Excel, Project, and PowerPoint - Excellent group presentation skills
• Strong data analysis and problem solving skills
• Excellent communication (written and verbal), negotiation and influencing skills; comfortable in dealing with all levels of an organization
• Ability to possess a strategic view of the total supply chain, which encompasses capital equipment and lifecycle management
• Demonstrated leadership in internal and external functions, with proven results in total cost of ownership reduction and process efficiency improvement
• Ability to manage and analyze existing contracts and identify spend reduction, spend leveraging and other opportunities to maximize equipment utility
• Ability to articulate and frame issues in a clear and concise manner
• Strong analytical capabilities necessary to assess the short and long term requirements and needs of the business
• Planning and organizing skills
• Demonstrated leadership, coaching and mentoring of a team of members who may or may not report to this position within the organization (i.e., matrix management)
• Critical thinking and problem solving skills to apply logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, approaches, and prevention to problems
• Attention to detail and ability to be thorough throughout the completion of work tasks
• Ability to perform mathematical computations
• Organizational ability and confident to work independently and with individuals and groups
• Ability to listen to and understand information and ideas presented through spoken words and sentences

Requirements

Education and Experience:

• Bachelor's degree in Business, Project Management, or related field equivalent; relevant experience in same or similar type functional area may substitute for educational requirement
• CEM, CEFM EMS, or CPM accreditation preferred
• Ten years of work-related skill, knowledge, or experience required
• Experience in construction equipment rental industry required

Supervisory Responsibilities:

• Responsibilities include, but are not limited to interviewing, hiring, and training employees; planning, assigning, and directing work; coaching and development; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Travel:

• Up to 40% and overnight travel maybe expected
• Valid driver's license

Physical Requirements:

• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.
• This role frequently communicates with others, must be able to exchange accurate information in these situations
• Routinely reacts to visual, auditory, and other signals, including alarms and instructions, and is required to visually inspect work

Work Environment:

• This job is generally performed in a professional office environment
• Occasionally works outdoors and may be exposed to weather extremes conditions that include inclement weather, heat, cold, and humidity
• Frequently works at fast pace with unscheduled interruptions

Disclaimer: Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

About Texas First Rentals

Texas First Rentals is a statewide team of equipment pros backed by the HOLT family of companies. We help contractors, facility managers, and industrial crews keep work moving - with the right machines, delivered on time, and supported by people who know Texas jobsites inside and out.

Our roots run deep in this state's building traditions, and our promise is simple: make it easy to do good work.