Director Benefits Operations

Teamtalentus; Schaumburg (IL); On-site; USD 138,000 - 225,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision Insurance

Life & Disability Insurance

401(k) match

Paid time off

Job summary

Paylocity is seeking a Director of Benefits Operations to lead TPA, EDI, and COBRA administration. This on-site role emphasizes defining vision, optimizing processes, and managing carrier relationships. You will drive performance, ensure compliance, and champion new integrations and AI-enabled improvements.

The ideal candidate has 10+ years in high-volume operations, strong leadership, and Lean Six Sigma experience, with a track record of cross-functional collaboration and process innovation.

Qualifications

• Bachelor’s degree required; 10+ years in operational management in a high-volume environment, with demonstrated leadership.
• Experience supervising and developing staff, driving performance, and training.
• Experience developing, implementing, and managing control/auditing processes (e.g., Lean Six Sigma) is required.

Responsibilities

• Lead the Benefits TPA, EDI, and COBRA operations and set the operating model.
• Define vision and KPIs for the teams and manage day-to-day operations to meet SLAs.
• Oversee vendor relationships, EDI implementations, and integration with payroll/HR systems.
• Lead COBRA administration, notices, and compliance with federal/state requirements.
• Incorporate AI capabilities into core processes and drive efficiency gains.
• Collaborate with nearshore leadership on staffing and process consistency.

Skills

Leadership

Change management

Cross-functional collaboration

Communication

Education

Bachelor’s degree

10+ years in high-volume operations

Supervision and coaching

Lean Six Sigma experience

Payroll/HR data knowledge

Tools

Lean Six Sigma

ERP/HRIS knowledge

Job description

Description

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce.

We give our employees what they need to succeed, including great benefits and perks! We offer medical, dental, vision, life, disability, and a 401(k) match, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business.

Help our award-winning technology company run effectively as you take on big challenges and find solutions with a position in Operations.

Use your problem-solving skills to shape the way others see Paylocity. Launch your career with us!

In-Office:

This is a 100% in-office role based at our Schaumburg, IL, Merdian, ID, Lake Mary, FL or Rochester, NY location. Remote or hybrid work is not available for this position. Candidates must be able to work on-site five days per week during designated work hours; however, exceptions may be considered for current Paylocity employees who reside outside the standard commuting radius of a Paylocity office.

Position Overview

Benefits Enhanced and Benefits Enterprise are the tools Paylocity's customers depend on to administer workforce benefits. The Director of Benefits Operations leads the teams that deliver that experience behind the scenes: Third-Party Administration (TPA) services, Electronic Data Interchange (EDI) implementation and maintenance, and COBRA administration. The majority of the role focuses on TPA operations, including carrier and vendor relationships, eligibility and enrollment accuracy, and service quality.

Benefits Administration is a core part of Paylocity's HR suite and underpins our broker channel sales strategy. This leader sets the vision and structure for the function, builds the controls and KPIs that keep it accurate and compliant, and works with systems development teams to build the capabilities customers need.

Primary Responsibilities

• Lead three areas of responsibility: TPA operations (the majority of the role), EDI implementation and operations, and COBRA administration.
• Define the vision, goals, and operating model for the Benefits TPA, EDI, and COBRA teams.
• Oversee day-to-day TPA operations, including eligibility, enrollment, and change processing, and meet published SLAs.
• Manage carrier and vendor relationships, including performance against SLAs, escalations, and joint process improvement.
• Lead implementation of new EDI connections, initiatives, and upgrades, and ensure integrations work reliably with Paylocity's benefits and payroll/HR systems.
• Monitor EDI file quality, error rates, and turnaround, and drive improvements.
• Oversee COBRA administration, including qualifying event processing, notices, and premium and election tracking, and ensure compliance with federal and state requirements.
• Ability to lead integration of AI capabilities into core business processes, championing change management, and ensure measurable improvements in efficiency, decision quality, and client experience.
• Collaborate with nearshore site leadership to address staffing needs, operational performance, employee engagement, and process consistency across nearshore teams.
• Partner with Legal, Compliance, and external vendors to maintain audit readiness and keep processes current as regulations change.
• Capture customer and operational data, and partner with systems development teams to prioritize and build Benefits Administration capabilities.
• Develop KPIs and quality controls using a recognized methodology such as Lean Six Sigma, and report results to senior management.
• Lead staffing, development, and morale across Benefits TPA, EDI, and COBRA teams, and mentor leaders across the operations department.
• Communicate effectively across Benefits departments and with internal and external partners.
• Lead or participate in cross-departmental strategic initiatives.
• Travel requirements will vary throughout the year but are expected to average approximately 25%.

Education and Experience

• Bachelor’s degree required
• Min 10 years in an operational management role in a high volume environment
• Knowledge of management concepts and practices including supervising and motivating employees, performance management and employee development/training
• Proven success of management concepts and practices including supervising and motivating employees, performance management and employee development/training
• Experience developing, implementing and managing control/auditing processes via a recognized process improvement methodology, (such as Lean Six Sigma), is required

Project Management:

• Experience managing employees working on both task oriented and project driven tasks a strong plus
• Experience managing tasks in a matrix project management environment is a strong plus
• Experience developing and driving adoption of cross departmental processes preferred
• Experience collecting data and driving development priorities using a data focused approach is a plus
• Experience working with payroll and/or HR data a huge plus!
• Extensive experience with a multi-customer product required
• Demonstrated use of a Process Improvement methodology is required
• Strong communication skills with external parties required

Physical Requirements

• Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day
• Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously

Paylocity is an equal-opportunity employer.

Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact [e-mail]. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.

The base pay range for this position is $138K - $225K /yr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position is eligible for an annual bonus and restricted stock unit grant based on individual performance in addition to a full range of benefits outlined here. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location. Applicants should apply via www.paylocity.com/careers.

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