Digitization Specialist active TS with Security Clearance

PTFS; McLean (VA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

15 days paid time off

11 paid holidays

Medical, Dental & Vision

401(k) Plan with matching

Tuition assistance

Disability insurance

Job summary

PTFS is hiring a Digitization Specialist in the Warrenton, VA area for an on-site, full-time role. The candidate will handle asset prep, scanning, QC/QA, and metadata tagging in a fast-paced environment to meet client requirements.

Active TS clearance is required; familiarity with digitization hardware and Windows tools is essential. The position involves training staff and coordinating with management to ensure high-quality deliverables.

Qualifications

• High school diploma or related experience.
• 3+ years digitization experience with active TS Poly clearance.
• Proficient with Windows OS and MS Office tools.
• Experience preparing assets for scanning and metadata tagging.
• Strong QC/QA of scanned images and deliverables.

Responsibilities

• Prepare hardcopy and microform assets for scanning.
• Operate digitization hardware for scanning across platforms.
• Perform QC/QA on scanned deliverables and address issues.
• Create and upload deliverables meeting project specs.
• Train new staff and assist management on projects.
• Track project status, risks, and quality metrics.

Skills

Digitization

Windows OS

Quality control

Metadata creation

Team collaboration

Education

High school diploma

Tools

Digitization hardware

Scanners

Video tape decks

Microfilm scanners

Job description

Digitization Specialist with active TS; Warrenton, VA area (full-time On-Site) PTFS, a Maryland-based company providing digital archiving and library solutions, as well as professional services including digitization, library staffing, and integration services, has an immediate opening for Digitization Specialist with active TS. This position produces high-quality work in a fast-paced, deadline-driven environment based on stringent client expectations within PTFS’s Digitization Division.

Essential Qualifications

• 3+ years digitization or equivalent work experience preferred.3+ years with active TS Poly clearance good standing.
• Knowledge of Widows OS and Windows Microsoft based applications to include Word, Excel, etc.
• Responsible for the document inventory and preparation of hardcopy paper or microform assets for scanning. Includes, but not limited to, the removal of binding elements, inspection of state and condition of assets prior to scanning and identifying and reporting discrepancies against original asset inventory and/or manifest.
• Responsible for the document reassembly of hardcopy paper documents or assets in accordance with digitization project requirement.
• Responsible for the document determination or categorization from hardcopy paper assets or scanned images in accordance with digitization project requirements.
• Knowledge and operation of digitization hardware for the scanning of paper, microform and media assets for the conversion of hardcopy assets in accordance with digitization project requirement.
• Responsible for quality control and/or quality assurance (electronic review of images by scan unit output from scan for image quality, orientation, and clarity) of scanned output for adherence with digitization project requirements.
• Responsible for rework and/or performing corrective actions as necessary to address items identified during the QC/QA review.
• Output quality assurance (review post-scan output for image deficiencies processing anomalies, and deliverable image quality and accessibility).
• Ability to identify and create metadata via data entry and/or semi-automated methodologies in accordance with digitization project requirements.
• Ability to create and upload deliverable outputs (completing the final delivery requirements that meet project specific work instructions).
• Attention to detail, common sense, ability to recognize errors and discrepancies.
• Responsible for bringing errors and/or issues to supervisors’ attention.
• Work in conjunction with supervisory staff to manage QC/QA for projects.
• Intermediate level ability to calibrate scanning hardware across multiple platforms for quality purposes in accordance with project digitization requirements. Includes, ability to perform Intermediate level troubleshooting maintenance across multiple digitization hardware platforms (for ex: paper scanners, microfilm or microfiche scanners, video tape decks) to correct low-to-mid level issues.
• Ability to communicate and/or escalates matters to Digitization management to mitigate any digitization hardware or software issues.
• Ability to assist Digitization management in the capacity of a Team Lead/Supervisor in the day-to-day operation of all digitization projects as well as other tasks assigned by Digitization management. This includes direct participation in the scanning, indexing and quality control facets of digitization projects as well as the review of client deliverables prior to delivery.
• Responsible for assisting Digitization management in the development, evaluating the practice and enforcing production work standards and workflow.
• Responsible for assisting in and participating in digitization project tracking and analysis of project specific metrics. Must be able to monitor and communicate project status and risks to Digitization management staff.
• Responsible for assisting in training new staff on digitization projects as well as supporting digitization on current/ongoing projects. Assesses employee development and provides feedback to Digitization management for the performance appraisal process.
• May be selected by supervisory staff to work independently or with a group scanning operators for a specific project and/or multiple project tasks.

Education

High school diploma (at the minimum) or other related experience

Qualifications

• Knowledge of Windows and Windows based applications; Knowledge of conversion of paper, photographs, microfilm, microfiche, slides, video, audio, etc. to digital files using a variety of scanners, hardware, and software. English language proficiency.

Preferred Skills

• Ability to quickly adapt and initiative to learn new processes Flexibility to quickly transition from various multiple projects in any given time Ability to work together as a member of the team

Working Conditions / Physical Factors

Must be able to pick up and move boxes up to 30 lbs. Work schedules may be subject to change dependent on project and customer requirements and deadlines. Must be able to travel and work at customer location in the District of Columbia/Maryland/Virginia (DMV) area.

Benefits

• 15 days paid time off per year
• 11 paid holidays per year
• Medical, Dental & Vision
• 401(k) Plan with matching
• Tuition assistance
• Disability insurance