Digitization Specialist

Lawrence Livermore National Laboratory; Livermore (CA); Hybrid; USD 82,000 - 116,000; Full time

Benefits offered by this job

Hybrid schedule

Flexible work options

Job summary

Lawrence Livermore National Laboratory (LLNL) seeks a Digitization Specialist to manage production digitization within Knowledge Management’s Digitization Services, handling classified materials and vault operations with strict security practices.

The role covers document prep, scanning, metadata capture, and workflow coordination, with potential hybrid schedule after a probationary period. Open to Lab employees and external candidates; career indefinite.

Qualifications

• U.S. citizenship and ability to obtain DOE Q clearance.
• Experience coordinating work activities in production or service environments.
• Knowledge of digitization technology and equipment (e.g., scanners).
• Experience with Microsoft Excel and Word.
• Attention to detail and ability to follow strict security procedures.
• Ability to work independently in secure, vault-based environments.

Responsibilities

• Assess digitization requirements and apply established policies to day-to-day actions.
• Perform digitization operations: handling, preparation, scanning, and metadata capture.
• Prepare physical documents for scanning, including repairs as needed.
• Route digitized content for disposition after validation of quality.
• Enter and update digitization tracking information in established systems.
• Coordinate movement of materials between storage locations and workspace.
• Maintain equipment and escalate facility or equipment needs as required.
• Coordinate with others; may serve as project/technical lead.
• Perform other duties as assigned.

Skills

Production coordination

Digitization knowledge

Attention to detail

Independent work

Security procedures

Education

Bachelor’s degree in Library & Information Science or related field

Tools

Digitization equipment

Imaging software

Microsoft Word

Microsoft Excel

Job description

Entry Level | Full-time
Business Operations | Livermore, CA | 10/01/2026
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: A job-related pre-placement medical examination may be required

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

Job Description

We have an opening for a Digitization Specialist who is responsible for production digitization operations within Knowledge Management’s Digitization Services program, applying established digitization standards, workflows, and quality practices to convert physical materials into digitized, repository-ready content. Most of the assigned work involves classified materials and vault-based operations, with some unclassified digitization projects as needed. Coordinates document handling, preparation, scanning, and metadata capture, following security procedures where applicable and maintaining adherence to digitization policies and practices across both classified and unclassified work. This position will be in the Administration Division within the Operations and Business Directorateand is matrixedto the Strategic Deterrence (SD) Directorate.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will

• Assess digitization requirements for assigned materials and apply general knowledge of established digitization policies, procedures, and practices to develop and implement day-to-day actions.
• Perform digitization operations, including document handling, preparation, and scanning, following established security procedures for classified materials where applicable.
• Prepare physical documents for scanning, including any repair or unbinding needed to produce complete, legible scans.
• Following validation of digitized content, route physical materials for disposition per established requirements or guidelines.
• Enter and update digitization tracking information in established systems and logs.
• Coordinate movement of materials between storage locations and the digitization workspace.
• Maintain workspace equipment in good working order and escal ate facility or equipment needs to the KAS program administrator.
• Coordinate efforts with others in the completion of digitization projects and ongoing activities; may be designated as a project/technical lead.
• Perform other duties as assigned.

Additional job responsibilities, at the A07.2 level

• Using comprehensive knowledge of digitization operations and general knowledge of related areas, assess digitization requirements and deliverables; interpret and apply related policies and procedures to develop, approve, and implement actions.
• Serve as a point of contact for digitization workflow questions and provide guidance to other staff; serve as a resource through training and mentoring on digitization skills, monitoring quality and service standards.
• May provide input to the development and revision of digitization procedures, methods, and practices; lead implementation activities and monitor results.
• Research and resolve multi-faceted or escalated problems regarding digitization operations; prepare summaries of results for management decision-making.
• Provide input to management on allocation and prioritization of digitization resources.
• Review established self-assessment metrics to monitor digitization targets (e.g., throughput, quality); report findings to management and initiate corrective actions.
• May serve as working supervisor and/or may direct assignments and monitor customer service and quality results for work unit.

Qualifications

• Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
• Experience coordinating work activities, workflow, and processes for a production or service operations environment.
• Knowledge of digitization technology and equipment (e.g., scanners, imaging software).
• Experience with Microsoft Excel and Microsoft Word.
• Demonstrated attention to detail and ability to follow strict procedural requirements, including security procedures for classified materials.
• Ability to work independently and reliably, including in secure, vault-based environments.

Additional qualifications, at the A07.2 level

• Comprehensive knowledge of digitization operations, with general knowledge of related areas (e.g., records management, metadata practices).
• Experience developing or improving digitization processes and procedures.
• Experience training or mentoring staff on digitization skills.
• Experience analyzing operational or performance data.

Qualifications We Desire

• Bachelor’s degree in Library and Information Science, History, Museum Studies, or a related field, or an equivalent combination of education and experience.

Pay Range

$82,140 - $115,728 Annually

$82,140 - $100,608 Annually for the A07.1 level

$94,560 - $115,728 Annually for the A07.2 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Additional Information

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026Best Places to Work by Glassdoor!
• Flexible schedules (*depending on project needs)

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, whichpairs with a mobile device, you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .