Digitization Intern (Skilled Occupational Intern)

City of Tacoma; Tacoma (WA); On-site; USD 23,000 - 29,000; Part time

Job summary

City of Tacoma is seeking a Digitization Intern for 2027 within the Tacoma Power Generation Records Management team. This role involves turning physical materials into high-quality digital copies and learning digital preservation practices.

The internship runs at least 6 months (starting January 2027) with a minimum of 30 hours per week, and may extend another 6 months depending on workload. The incumbent will gain hands-on experience in digitization and record management in an office setting.

Qualifications

• Requires high school diploma or GED.
• At least 1 year of post-high school training.
• Experience with Microsoft Office and interest in digitization preferred.

Responsibilities

• Assist in digitizing and preserving historical records.
• Upload, organize, and verify digitized records in Databases/SharePoint.
• Collaborate to ensure accessibility and retrievability of digitized records.
• Support process automation and project management in SharePoint/Teams/Smartsheet.

Skills

Microsoft Office experience

Attention to detail

Interest in digitization

Education

High School Diploma or GED

Post-high school training (1 year)

Tools

SharePoint

Smartsheet

Microsoft Teams

Job description

At Tacoma Public Utilities (TPU) we're not just about powering homes; we're about powering up your career! As the Records & Information Management (RIM) team in Power Generation is seeking a Digitization Intern for 2027. As the Digitization Intern, you’ll be at the bedrock of our mission to revolutionize the way we organize and manage files.

As an intern, you will gain hands‑on experience managing historical records. The Generation Records Management Program oversees more than 100 years of records and needs your help to transform physical materials into high-quality, accessible digital versions. Our ideal intern will assist in the operation of the Generation RIM Program at a trainee level and gain hands‑on experience with digital preservation. Work will take place in an office environment and involve a lot of computer time and repetitive tasks, as well as standing, reaching, and lifting up to 30 pounds. A successful intern will have prior Microsoft Office software (Word, Excel, PowerPoint, SharePoint) experience, great attention to detail, an interest in digitization, and some experience with historical documents. A basic understanding of digitization processes, scanning equipment, or historic document handling is preferred.

Other opportunities may also be available depending upon the successful completion of primary goals and/or the skills and interests of the intern. Applicants interested in records management, document organization, historical preservation, archival theory, metadata creation, or hydroelectric power generation are encouraged to apply.

The hours for this position are a minimum of 30 hours per week, for at least 6 months beginning in January 2027. An additional 6-month extension may be possible, if desired and if volume of work allows.

Responsibilities Include:

• Assist Generation staff in the handling, digitization, storage, and preservation of physical materials.
• Assist in the uploading, organization, and verification of digitized records to Generation databases and SharePoint sites.
• Collaborate with Generation staff to ensure that digitized records are available, accessible, and organized for retrieval/archiving.
• Support the development of process automation, task delegation, and project management efforts in SharePoint, Microsoft Teams, Smartsheet, and/or other software.

Minimum Education*

High School Diploma or GED

Minimum Experience*

1 year of post‑high school training

Desired Qualifications

• Experience or interest in records management, document organization, historical preservation, archival theory, metadata creation, or hydroelectric power

Compensation & Benefits

Pay Details:

Hourly Rate: $17.23 - $20.94

Employee Benefits | City of Tacoma

Tacoma Power

Tacoma Power is an almost 100% hydroelectric, municipally-owned public power utility, located in Tacoma. We serve approximately 180,000 customers as one of the three operating divisions of Tacoma Public Utilities, alongside Tacoma Water and Tacoma Rail. As one of the most livable, walkable cities in the country, you'll find that Tacoma is a great fit for all interests with places to bike, run, hike, and explore, the perks of a big city, and the charm of a small town. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ https://www.mytpu.org/ http://www.traveltacoma.com/

City of Tacoma’s Commitment to Diversity, Equity, and Inclusion

At the City of Tacoma, we're on a mission to make our workforce as diverse and inclusive as the community we serve. We actively seek out candidates from a wide range of backgrounds and cultures. Join our team at the City of Tacoma and help us build a more vibrant, inclusive, and equitable community for all.

If you have a less traditional background, we want to hear about your transferrable skills and experience. We value a variety of perspectives and are excited to see what you bring to the table.

The Community

Tacoma is centrally located just 32 miles south of the city of Seattle and 31 miles north of the state capital, Olympia. The City of Tacoma is also home to the Port of Tacoma, which is among the largest container ports in the United States. Like most cities in the northwest, Tacoma is surrounded by beautiful nature, offering residents many opportunities for outdoor adventures.

Largely suburban in nature with a small, but dense, urban core, Tacoma is home to numerous institutes of higher learning that attract students from across the country. The University of Washington Tacoma, Pacific Lutheran University, University of Puget Sound, a satellite campus of the Evergreen State College, three community/technical colleges, and several trade and business schools are within Tacoma's geographic area. Downtown's Cultural District is the site of the Washington State History Museum, Museum of Glass, the Tacoma Art Museum, and America's Car Museum.

With its affordable housing and distinctive neighborhoods and business districts, the city has been recognized numerous times as a best city to live in the nation. To see a few of the great things Tacoma has to offer, view this YouTube Video!

View this exciting video to learn more about the City of Tacoma:

https://www.youtube.com/watch?v=2n5MWl8KFvI

Application Process

Interested individuals should apply online by completing the application and attaching a resume and cover letter by the closing date and time listed on the job announcement. Applications received without attaching the required materials may not progress in the selection process. Applicants who have the strongest backgrounds related to the responsibilities of this position may be invited to participate in the interview process, which may include a work problem. Appointment is subject to passing a background check.

Get Assistance

For assistance with the application process or questions regarding this job announcement please contact the Human Resources office at [phone] by 4:00 p.m. of the closing date of the job announcement.

For technical difficulties using the NEOGOV system, call the applicant support line at 1-855-524-5627 between 6:00a.m. and 5:00 p.m. Pacific Standard Time. This will allow us to assist you before the job announcement closes.

Communication with the City of Tacoma

We primarily communicate via email during the application process. Emails from Tacoma.gov and/or governmentjobs.com should be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.