Digitization Archivist - AFRC

The Henry M. Jackson Foundation for the Advancement of Military Medicine; Warner Robins (GA); On-site; USD 68,000 - 76,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) seeks a Digitization Archivist to preserve and provide access to Air Force Reserve Command historical records for the AFRC Directorate of Historical Services in Warner Robins, GA.

Responsibilities include digitizing materials, creating metadata, organizing collections, performing quality reviews, and tracking progress for monthly metrics.

Qualifications

• Bachelor’s degree required; Master’s preferred.
• 3–5 years archival/digitization experience.
• Experience with metadata standards and digital repositories.
• Ability to handle CUI/PII and US security requirements.

Responsibilities

• Digitize historical records, documents, photographs, and archival materials using approved scanning and indexing procedures.
• Create and maintain metadata to ensure accurate identification, retrieval, and preservation of archival content.
• Organize and manage physical and electronic archival collections, file plans, and repositories.
• Conduct quality reviews to verify completeness, readability, proper orientation, and accurate file organization of digitized records.
• Prepare historical materials and artifacts for digitization, storage, preservation, and archival processing.
• Assist with inventory control, archival audits, and records cleanup initiatives.
• Support historical research projects and help improve user accessibility to archival holdings.
• Track digitization progress and contribute to monthly metrics and status reporting.

Skills

Attention to detail

Strong communication

Archivist experience

Metadata expertise

Education

Bachelor's degree

Master's preferred

Tools

AFRIMS

SharePoint

Microsoft 365

Job description

Join the HJF Team!

HJF is seeking a Digitization Archivist to support the preservation, accessibility, and long-term management of historical records and archival collections for the Air Force Reserve Command (AFRC) Directorate of Historical Services. The position is responsible for digitizing, organizing, indexing, and maintaining historical documents, records, and artifacts while ensuring compliance with established archival standards, metadata requirements, and records management policies.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a non-profit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

Responsibilities

• Digitize historical records, documents, photographs, and archival materials using approved scanning and indexing procedures.
• Create and maintain metadata to ensure accurate identification, retrieval, and preservation of archival content.
• Organize and manage physical and electronic archival collections, file plans, and repositories.
• Conduct quality reviews to verify completeness, readability, proper orientation, and accurate file organization of digitized records.
• Prepare historical materials and artifacts for digitization, storage, preservation, and archival processing.
• Assist with inventory control, archival audits, and records cleanup initiatives.
• Support historical research projects and help improve user accessibility to archival holdings.
• Track digitization progress and contribute to monthly metrics and status reporting.
• May perform other duties and responsibilities as assigned or directed by the leadership.

Education and Experience

• Bachelor’s Degree in History, Library Science, Archival Studies, Information Management, or related field is required. Master’s Degree is preferred.
• Minimum of 3-5 years’ experience required in archival processing, digitization, records management, and/or library sciences.

Required Knowledge, Skills and Abilities

• Experience scanning, indexing, and organizing large collections of documents and records.
• Familiarity with metadata standards, digital repositories, and records management principles.
• Strong communication skills, attention to detail, and ability to maintain accuracy when handling historical records.
• Experience supporting federal, military, or government archives strongly preferred.
• Knowledge of archival preservation practices and electronic records management.
• Experience with AFRIMS, SharePoint, Microsoft 365, or similar records repositories.
• May require US Citizenship and the ability to obtain and maintain a T3/Secret Clearance.
• Must be able to handle Controlled Unclassified Information (CUI) and Personally Identifiable Information (PII) in accordance with Department of Defense and Air Force requirements.

Physical Capabilities

• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.
• Ability to climb, pull, and lift heavy objects.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The annual salary range for this position is $67,500-$75,962. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer / Protected Veterans / Individuals With Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.