Digital Records & Archives Manager (IT & Legal Holds)

Stanford University; Menlo Park (CA); On-site; USD 90,000 - 135,000; Full time

Job summary

SLAC National Accelerator Laboratory is hiring an Archives and Records Manager to oversee the management, organization, and preservation of the Laboratory's records, both physical and digital. The role ensures compliance with Federal Records Act, NARA regulations, and DOE directives while planning programs and budgets.

The ideal candidate will lead records lifecycle processes, inventories, retention schedules, and the records liaison network across directorates, while coordinating with legal,

Qualifications

• Experience managing records lifecycle and retention scheduling for physical and electronic records.
• Familiarity with Federal Records Act, NARA regulations and DOE records directives.
• Ability to coordinate a records liaison network across directorates.

Responsibilities

• Oversee records lifecycle management, including creation, classification, retention, storage and disposition.
• Maintain inventories, file plans, and retention schedules; update as programs change.
• Implement records retention and destruction systems per federal guidelines and governance strategies.
• Develop guidelines for handling sensitive information (PII, CUI, export-controlled material).
• Identify vital records and coordinate transfer to National Archives and storage relationships.
• Collaborate with directorates to support records management needs and training.
• Work with legal and compliance on holds, dispositions, and audits; respond to FOIA/PA requests as needed.
• Advance transition to electronic recordkeeping with metadata quality and digitization.

Skills

Records management

Archival processing

Information governance

Legal holds

Cross-functional collaboration

Education

Advanced degree in Information Management or Library Science

Bachelor's degree with equivalent experience

Tools

Electronic Records Management Systems

Microsoft 365 / SharePoint

Job description

SLAC National Accelerator Laboratory is hiring an Archives and Records Manager to oversee the management, organization, and preservation of the Laboratory's records, both physical and digital. The role ensures compliance with Federal Records Act, NARA regulations, and DOE directives while planning programs and budgets.

The ideal candidate will lead records lifecycle processes, inventories, retention schedules, and the records liaison network across directorates, while coordinating with legal,