Digital Media Specialist

Aria Signs & Design; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Aria Signs & Design in Houston, TX is seeking a Digital Media Specialist to coordinate the day-to-day workflow of the digital media team and collaborate with department leads to turn signage projects into polished visual stories.

The ideal candidate will be highly organized, creative, and adept at managing schedules, content briefs, and approvals, while maintaining brand consistency across Instagram, TikTok, LinkedIn, and the company website.

Qualifications

• Experience in digital media, content coordination, marketing, social media, project coordination, or a related position.
• Strong organizational, scheduling, and follow-up skills.
• Reliable, detail-oriented, and comfortable working in a fast-paced environment.
• Excellent written and verbal communication skills.
• Experience organizing digital files, shared drives, project folders, and media libraries.
• Comfortable reviewing content for composition, lighting, color, branding, and overall quality.

Responsibilities

• Coordinate photography and video assignments for projects.
• Coordinate with multiple department leads.
• Communicate project details, schedules, locations, safety requirements, and shot expectations to the media team.
• Lead weekly project briefings and review upcoming assignments.
• Create weekly tentative media schedules and confirm assignments based on project readiness.
• Prepare creative briefs, shot lists, project information, and content requirements.
• Plan trending content for Instagram, TikTok, LinkedIn, Aria’s website, portfolios, proposals, and marketing campaigns.
• Review submitted photos and videos for quality, brand consistency, accuracy, and completeness.
• Manage weekly file transfers and ensure all raw footage, selected media, and edited content are properly organized on Aria’s server.
• Manage project deliverables, revisions, and approvals.
• Maintain project folders, media libraries, hard-drive records, naming conventions, and content archives.
• Maintain organized records of assignments, content status, approvals, and completed projects.

Skills

Digital media

Content coordination

Marketing

Social media

Project coordination

Communication

Organization

Job description

Location: Houston, TX
Company: Aria Signs & Design
Position Type: Full-Time, In-Office

Aria Signs & Design is looking for an organized and creative Digital Media Specialist to join our marketing team. This role is ideal for someone who enjoys coordinating people, projects, schedules, and content while helping transform our signage work into polished visual stories.

As the Digital Media Specialist, you will coordinate the day-to-day workflow of Aria’s digital media team and work closely with other department leads.

Responsibilities

• Coordinate photography and video assignments for completed and active projects
• Coordinate with multiple department leads
• Communicate project details, schedules, locations, safety requirements, and shot expectations to the media team
• Lead weekly project briefings and review upcoming assignments with the media team
• Create weekly tentative media schedules and confirm assignments based on project readiness
• Prepare creative briefs, shot lists, project information, and content requirements
• Plan trending content for Instagram, TikTok, LinkedIn, Aria’s website, portfolios, proposals, and marketing campaigns
• Review submitted photos and videos for quality, brand consistency, accuracy, and completeness
• Manage weekly file transfers and ensure all raw footage, selected media, and edited content are properly organized on Aria’s server
• Manage project deliverables, revisions, and approvals.
• Maintain project folders, media libraries, hard-drive records, naming conventions, and content archives
• Maintain organized records of assignments, content status, approvals, and completed projects

Qualifications

• Experience in digital media, content coordination, marketing, social media, project coordination, or a related position
• Strong organizational, scheduling, and follow-up skills
• Reliable, detail-oriented, and comfortable working in a fast-paced environment
• Excellent written and verbal communication skills
• Experience organizing digital files, shared drives, project folders, and media libraries
• Comfortable reviewing content for composition, lighting, color, branding, and overall quality

What We’re Looking For

We’re looking for someone who can serve as the coordination hub for Aria’s digital media team. The ideal candidate is creative enough to recognize a strong content opportunity, but organized enough to manage schedules, communicate project requirements, track deliverables, and keep the media team moving forward.