Digital File Clerk

Bering-Alaka'ina Holdings, LLC; Bethesda (MD); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

401K with company match

Medical insurance

Dental insurance

Disability insurance

Life insurance

Tuition reimbursement

Paid time off

11 paid holidays

Job summary

Bering-Alaka`ina Holdings, LLC seeks a Digital Filing Clerk to support the Navy Medical Leader and Professional Development Center in Bethesda, Maryland. The role focuses on creating, analyzing, scanning, and filing financial packets to enable quick retrieval during audits or status requests.

Applicants should have a high school diploma or GED and training in document management, with two years of related office experience.

Qualifications

• Requires high school diploma or GED with training in document management.
• Minimum two years of related office experience.
• Ability to follow SOPs and exercise independent judgment.
• Strong knowledge of filing systems and document storage.
• Proficient in word processing and file storage applications.
• Excellent written and verbal communication; can manage multiple projects.

Responsibilities

• Create, analyze, scan, and file financial packets to support audit readiness.
• Follow NML PDC SOP to analyze existing or new packets.
• Update tracking sheet on the NML PDC network weekly with packet status.
• Notify accounting points-of-contact within 24 hours if assistance is needed.
• Maintain current and prior fiscal year financial document packets.
• Purge and relocate files as requested.
• Perform additional duties as assigned by supervisor.

Skills

SOP adherence

Independent judgment

Filing systems

Word processing

Organization

Communication

Multi-project management

Education

High school diploma or GED

Courses in document management or imaging

Tools

Word processing software

File storage systems

Job description

Bering-Alaka`ina Holdings, LLC is looking for a Digital Filing Clerk to provide services to the Navy Medical Leader and Professional Development Center (NML&PDC) located in Bethesda, Maryland.

DESCRIPTION OF RESPONSIBILITIES:

• Creating, analyzing, scanning, and filing financial packets: Departmental objective is to create financial packets in order to be prepared to quickly retrieve the status of financial documents within one (1) business day of audit requests or routine status requests. (If a packet already exists, follow the SOP to analyze the packet for status update and add any missing documentation.)
• To analyze an existing packet or a newly created original packet, follow the NML PDC SOP.
• Update a tracking sheet on NML PDC network drive weekly that lists the document #s assigned, and brief description of any packet created, analyzed, and/or scanned during that week.
• In additional to updating the tracking sheet, the Accounting POCs should be notified within 24 hours if accounting assistance is needed to determine the status of a document or if transactions are not properly recorded.
• File maintenance: Assembles and maintains all NML PDC Financial Document Packet files for current and prior fiscal years as requested via electronic filing system or paper filing system.
• Purges and relocates files to alternate locations as requested.
• Other duties as assigned by Supervisor.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

Requires graduation from high school or GED and some coursework and/or training in document management or imaging program, with a minimum of two (2) years of related office experience.

REQUIRED SKILLS AND EXPERIENCE:

• Must be able to follow and adhere to Standard Operating Procedures (SOP's) set forth by NML PDC.
• Ability to exercise independent judgment.
• High degree of knowledge of modern office equipment and procedures, and various types of filing systems and methodologies.
• Advance skill in the use of word processing and file storage.
• Ability to gather information and organize it in an orderly fashion.
• Ability to carry out assignments requiring organization of materials.
• Ability to communicate effectively, orally and in writing.
• Ability to take a critical approach toward work methods. Considerable degree of accuracy.
• Ability to simultaneously manage multiple projects of varying degrees of complexity.
• Sound customer service skills and ability to interact with others via phone, in person, via email. Contacts will range from Accounting department and IT department personnel in the Command.
• Basic office skills to file, retrieve, evaluate and scan documents.
• Analytical skills to compare contracts against invoices to determine contract completion, required additional payments, other disposition or problem areas.

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be a U.S. Citizen
• Must have an active Tier III/DoD Secret security clearance.

COMPENSATION DETAILS:

• $20.00 -21.00 per hour
• The compensation range or hourly rate provided is a good faith estimate at the time of posting. Final compensation will be determined based on qualifications, experience, skills, internal equity, market conditions, and applicable laws.

Bering-Alaka`ina Holdings, LLC is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees.

As a part of BSNC, Bering- Alakaina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants and shareholder spouses who meet the minimum qualifications for the job. Qualified job candidates will generally be considered in the following order: BSNC shareholders, descendants, shareholder spouses, current employees, and outside candidates. The BSNC Shareholder Development department tracks and monitors the implementation of the Shareholder Hire Preference across its operations.

Bering-Alaka`ina Holdings, LLC is comprised of industry-recognized government service firms designated as Alaska Native Corporation (ACN)-owned and 8(a) certified businesses and includes Ke`aki Technologies, LLC; Laulima Government Solutions, LLC; Kūpono Government Services, LLC; Kapili Services, LLC; Po`okela Solutions, LLC; Kīkaha Solutions, LLC;and Pololei Solutions, LLC.

For additional information, please visit www.beringalakaina.com

#LI-JS1

#ClearanceJobs