Digital Asset Manager

Woolpert; United States; Remote; USD 80,000 - 110,000; Full time

Benefits offered by this job

Freedom to Work program

Principal program

Flexible paid time off

Career development

Health insurance

Technology stipend

Identity protection

Job summary

Woolpert is seeking a Digital Asset Manager to lead the DAM platform for the Proposals Team. You’ll govern metadata, taxonomies, and rights while coordinating with Legal and Communications to resolve high-risk usage questions.

This role requires independent judgment, vendor interaction, and training responsibilities. In this position, you will audit collections, manage asset lifecycle, and drive improvements to ensure accurate, well-organized content across imagery, graphics, video, resumes, and

Qualifications

• 5+ years of experience in digital asset management, content or knowledge management
• Experience developing and applying metadata, taxonomy, or cataloging standards
• Experience administering an enterprise DAM or CMS
• Advanced knowledge of DAM concepts, metadata, taxonomies, and asset lifecycle
• Ability to develop governance standards, procedures and workflows
• Strong attention to detail and organizational skills
• Ability to diagnose and resolve complex system and workflow issues
• Effective written and verbal communication, training and vendor coordination
• Ability to manage multiple priorities and collaborate across teams

Responsibilities

• Administers and maintains the DAM platform end to end, including configuration, asset intake, cataloging, permissions, distribution, retention, and archival.
• Develops and maintains metadata standards, taxonomies, vocabularies, and naming conventions.
• Establishes quality-review criteria for assets and ensures required metadata is captured before publication.
• Plans audits of asset collections to identify and remediate duplicates or obsolete items.
• Leads ingestion and rationalization of legacy asset collections with cross-team coordination.
• Defines distinctions among working files, final assets, restricted materials, and archival records.
• Maintains rights-related metadata and supports licensing questions with Legal and Communications.
• Ensures accuracy of employee profiles and project content in the DAM ecosystem.
• Troubleshoots data flows between the DAM and connected systems; serves as a point of contact for vendors.
• Designs and delivers user training and creates guides and workflows.
• Analyzes DAM adoption, usage, and data quality; translates insights into improvements.
• Recommends and implements taxonomy and workflow improvements; supports enterprise users
• Mentors junior team members and contractors as needed.
• Performs other duties as assigned.

Skills

Digital asset management

Metadata governance

Troubleshooting

User training

Attention to detail

Education

Bachelor's degree in information science / related field

Job description

At Woolpert, you’ll do work that matters.

As a leading global architecture, engineering, and geospatial firm, we help clients solve complex challenges that shape communities, strengthen critical infrastructure, advance technology, and improve the world around us. Here, you’ll collaborate across disciplines, tackle meaningful projects, and build a career defined by growth, opportunity, and impact.

Position Overview

Woolpert is hiring a Digital Asset Managerto join our dynamic Proposals Team. This position reports to the Director of Proposals. The Digital Asset Manager serves as the primary administrator and day-to-day owner of Woolpert's digital asset management (DAM) platform, including asset intake, metadata and taxonomy standards, permissions, digital rights documentation, integrations, reporting, and user enablement. This position develops, applies, and improves governance standards, taxonomies, and workflows that keep project imagery, graphics, video, presentations, resumes, and marketing content accurate, well organized, and easy to find and reuse across the firm. Work is complex and important to the organization and is performed with minimal supervision and wide latitude for independent judgment, including resolving cross-system issues, partnering directly with vendors and system owners, and assisting less-experienced team members.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

What You Will Do:

• Administers and maintains the DAM platform end to end, including configuration, asset intake, cataloging, permissions, distribution, retention, and archival, and resolves issues with limited oversight.
• Develops, documents, and maintains project-level and asset-level metadata standards, taxonomies, controlled vocabularies, and naming conventions, and leads periodic reviews to keep them current.
• Establishes and applies quality-review criteria for incoming assets, evaluating completeness, duplication, and compliance, and confirms required metadata and usage information are captured before publication.
• Plans and conducts audits of asset collections to identify, correct, retire, or archive inaccurate, duplicate, or obsolete assets, and recommends corrective actions to content owners.
• Leads the ingestion, normalization, and rationalization of legacy or acquired asset collections, coordinating timelines and requirements with contributing teams.
• Defines and enforces clear distinctions among working files, final approved assets, restricted materials, and archival records.
• Maintains rights-related metadata and supporting documentation, including copyright, licensing, permissions, usage restrictions, and image credits, and partners with Legal and Communications to resolve higher-risk usage questions.
• Oversees the accuracy of employee profiles, headshots, project experience, and resume-related content maintained in or supplied to the DAM, and works with data owners to resolve gaps.
• Monitors and troubleshoots data flows between the DAM and connected enterprise, proposal, and content-management systems, and serves as a day-to-day point of contact with system owners and vendors on configuration, defects, and enhancements.
• Diagnoses and resolves complex user, system, and workflow issues, escalating only those requiring enterprise-level decisions or contractual action.
• Designs and delivers user training, and creates and maintains user guides, workflow documentation, and quick-reference materials.
• Provides expert user support and guidance on search, metadata, permissions, rights, and asset-distribution practices.
• Analyzes and reports on DAM adoption, asset usage, data completeness, and search activity, and translates findings into recommendations that improve reuse and content quality.
• Recommends and implements approved improvements to taxonomy, configuration, documentation, training, and workflows, and evaluates new capabilities for fit.
• Assists and provides work direction to less-experienced team members, contractors, or contributors supporting the DAM.
• Performs other duties as assigned.

What You Will Bring:

• 5 years of experience in digital asset management, content or knowledge management, records/library services, or a comparable enterprise information system.
• Experience developing and applying metadata, taxonomy, or cataloging standards to digital content.
• Experience administering or serving as a primary user of an enterprise DAM, content management, or knowledge management platform.
• Advanced knowledge of digital asset management concepts, including metadata, taxonomies, controlled vocabularies, file formats, and asset lifecycle practices.
• Ability to develop, document, and enforce governance standards, procedures, and workflows.
• Strong attention to detail and organizational skills when handling high volumes of content.
• Ability to independently diagnose and resolve complex system, workflow, and user issues, including cross-system problems.
• Effective written and verbal communication skills, including the ability to train, advise, and influence nontechnical users and stakeholders.
• Ability to manage multiple priorities and collaborate across teams with minimal supervision.
• Ability to analyze usage and adoption data and translate findings into actionable recommendations.
• Proficiency with Microsoft Office applications.

PREFERRED EXPERIENCE:

• Associate's degree or higher in library science, information science, information management, digital media, archives, communications, marketing technology, or a related field preferred.
• 7 or more years of experience administering a digital asset management, content management, or knowledge management platform.
• Experience leading system integrations, APIs, marketing technology, proposal technology, or AI-enabled content workflows.
• Experience in an architecture, engineering, geospatial, consulting, or other professional-services environment.
• Experience developing training programs and supporting enterprise users at scale.
• Experience supporting DAM migrations or post-acquisition content integrations

PREFERRED CERTIFICATIONS, LICENSES, OR TRAINING:

• DAM, taxonomy, metadata, or information governance training or certification preferred.

PREFERRED KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of copyright, licensing, permissions, and digital rights management practices.
• Familiarity with information architecture and data-quality management concepts.
• Familiarity with documentation and metadata requirements for AI-generated and AI-edited assets.

Travel Requirements:

• Must be able to travel up to 5% of the time for business purposes.

Benefits You Will Love

Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you’ll work on meaningful assignments that improve quality of life around the world. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

Base pay offered may vary depending on job-related knowledge, skills, and experience.

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement .

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Woolpert’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.