Dialysis Facility Administrator

U.S. Renal Care; Live Oak (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

U.S. Renal Care in Live Oak, FL is seeking a Clinic Administrator to oversee daily clinic operations, staffing, and patient flow within the region’s regulatory framework.

You will drive growth, ensure quality outcomes, and maintain compliance across state and federal requirements while coordinating with Medical Directors, physicians, and vendors. Leadership, problem-solving, and solid computer skills are essential; dialysis management experience is preferred.

Qualifications

• Demonstrated ability to function in a leadership position in healthcare.
• Strong analytical and problem-solving skills are required.
• Excellent time management and organizational skills required.
• 1-year previous dialysis management experience preferred.
• Proficiency in Microsoft Office and ability to learn USRC systems.
• RN licensure and state requirements as applicable for administrator role.

Responsibilities

• Oversee daily management and operation of the clinic.
• Lead growth initiatives and coordinate patient scheduling to ensure timely admissions.
• Ensure quality and safety by monitoring incident reports and leading QAPI activities.
• Maintain regulatory compliance and prepare corrective action plans.
• Foster partnerships with Medical Director, physicians, hospitals, and vendors.
• Develop staff through training, supervision, and retention strategies.

Skills

Leadership

Analytical skills

Time management

Communication skills

Computer skills

Tools

Microsoft Office

USRC clinical applications

Job description

Responsibilities

SUMMARY

• The Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.
• ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.
• GROWTH Develop and implement processes for program growth in accordance with Company goals. Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. Achieve financial targets to include budget, labor costs, supply costs and expenditures.
• OUTCOMES Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.
• OPERATIONAL READINESS
• Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. May assume Charge Nurse's responsibilities as needed. Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. May fulfill responsibility of facility CEO as delegated by Governing Body. Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment & Performance Improvement Program is current at all times. Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. Oversee the maintenance of equipment and supplies to meet current laws and regulations.
• OPERATIONAL READINESS (cont.) Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. Know and understand the water treatment and mechanisms of the equipment of the facility. Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.
• PARTNERSHIPS Monitor all contractual agreements; update as needed with corporate oversight. Maintain collaborative working relationship with Medical Director and physicians. Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. Respond effectively to inquiries or complaints.
• STAFF DEVELOPMENT/ RETENTION Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. Recruit, train, develop, and supervise all personnel. Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. Effectively communicates expectations; accepts accountability and holds others accountable for performance.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Requirements include:

• Demonstrated ability to function in a leadership position and to perform in new and emergent situations with sound judgment.
• Demonstrated analytical and problem-solving skills are required.
• Strong time management and organizational skills required.
• 1-year previous dialysis management experience preferred.
• Demonstrated working knowledge of the English language and ability to communicate verbally and in writing.
• Must have basic computer skills, including Microsoft Office (Word, Excel, Outlook); proficiency in all USRC clinical applications required within 90 days of hire.
• Must meet applicable, specific state requirements. (See addendum for Administrator.

Additionally, if the nursing requirements listed below are not met, an individual may be placed in the Administrator role without them; however, in the absence of these qualifications, there must be a designated Registered Supervising Nurse at the clinic who does possess these qualifications:

• Must be full-time employee of the Company and available to clinic staff during time clinic is open.
• Current RN license in applicable state. License must be maintained as current and in good standing.
• 18 months as an RN with 6 months experience in nursing care of a patient with kidney failure.
• CPR certification required within 90 days of hire.
• Confirmation of ability to distinguish all primary colors.
• Must meet any practice requirement(s) for the applicable state. (See addendum for Registered Supervising Nurse)