Diagnostic Imaging Records Coordinator

RIH Rhode Island Hospital; Rhode Island; On-site; USD 29,000 - 30,000; Full time

Job summary

Brown University Health seeks a clerical support professional for the Diagnostic Imaging Department at Rhode Island Hospital. You will handle requests for digital medical images, print and burn CDs, and file patient records while coordinating with physicians, attorneys, and outside entities.

The role requires basic office skills, knowledge of medical terminology, and strong attention to detail. Regular workflow includes data entry, document scanning, and adherence to privacy policies.

Qualifications

• High School Diploma or equivalent.
• Typing and basic math skills required.
• Knowledge of medical terminology and strong data organization skills.
• Interpersonal skills to communicate with patients, physicians, and staff.

Responsibilities

• Performs clerical, filing, and record-keeping duties in support of the Diagnostic Imaging Department.
• Interacts daily with physicians, lawyers, other professionals, outpatients and family members.
• Uses Life Image to receive and push outside digital images to PACS for Radiologist/Technologist viewing.
• Prints films and burns CDs; retrieves films from offsite vendors as needed.
• Scans paperwork into LifeChart and tracks document destinations.
• Releases preliminary examination reports to authorized personnel.
• Answers the telephone representing the department in daily interactions.
• Maintains file room inventory and assists in onboarding new staff.
• Organizes and retrieves Diagnostic Imaging documents for presentations to radiologists and residents.
• Participates in monthly staff meetings and may train new employees.

Skills

Typing

Medical terminology

Interpersonal skills

Detail oriented

Analytical ability

Data gathering

Education

High School Diploma

Tools

LifeChart

Life Image

PACS

Job description

SUMMARY: Under general supervision and in accordance with established policies and procedures is responsible for receiving and processing requests for digital medical images from a variety of internal and external sources, storing and saving digital medical images from outside entities and, collecting and storing outpatient’s exam related paperwork for multiple affiliates. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate

RESPONSIBILITIES

Performs a variety of clerical, filing, and record keeping duties in support of the Diagnostic Imaging Department and related areas. Interacts daily with physicians, lawyers, other professionals as well as outpatients or their family members. Utilizing judgment and a thorough knowledge of Department, Hospital and external agency systems and operations regarding a specialized function, researches and reconciles clerical, procedural and judgment errors. Gathers and interprets information from many sources and prepares, summarizes and expedites the processing of such information. May provide resource assistance to other personnel. Performs any combination of the following duties. Maintains standards of professional and ethical conduct. Uses the Life Image application for receiving and pushing outside digital images to PACS for Radiologist/Technologist viewing and comparison for multiple affiliates. Prints film and burns CD’s as requested and retrieves films from an offsite vendor for multiple affiliates. Prints and faxes patient reports. Scans all paperwork into LifeChart, as required. Gathers digital images for conferences and meetings as needed. Tracks their destination and return through LifeChart. Releases preliminary examination reports via telephone or fax to authorized personnel, including physician offices or other hospitals while maintaining ethical conduct. Processes all requests from patients, physicians, other facilities and attorney offices requiring patient images. Secures from patients their authorization to release their medical information, according to Department policy. Answers the telephone while representing the department during personal and telephone interaction with physician, lawyers and other professional on a daily basis. Maintains inventory for the File Room, notifying Supervisor of anything needed for department. Participates in the orientation of new employees to the department by explaining information management procedures, protocols, policies and documenting work as needed. Organizes, collates, classifies and retrieves various Diagnostic Imaging information documents and other output products. Manages association of previous Diagnostic Imaging film and documents with current film and documents for presentation to attending Radiologist and residents for clinical interpretation. Works with clinical and support members in other hospital departments to coordinate timely compilation of vital Diagnostic Imaging documents. Works with Records Manager to coordinate and maintain department’s film and document tracking mechanisms. Operates all peripheral equipment associated with information management system within department. Reviews, edits and verifies the accuracy of a variety of records, reports, and other items. Identifies errors, which may be clerical, procedural and occasionally judgmental in nature, researches all available sources and makes adjustments to reconcile error, as necessary. Provides resource assistance to other clerical personnel, both within and outside the immediate work area, and assists in resolving operational and/or technical problems by researching source of problems and making recommendation for resolution utilizing through knowledge of Departmental and/or Hospital accounts. May conduct special projects for the Department utilizing experience-based knowledge of Departmental and Hospital policies, procedures and operations. Participates in monthly staff meeting. Perform other related duties, as required.

MINIMUM QUALIFICATIONS

BASIC KNOWLEDGE: Level of knowledge generally obtained through the completion of High School Demonstrated knowledge and skills necessary to provide care to patients throughout the life span, with consideration of aging processes, human development and cultural patterns in each step of the care process. Knowledge of Medical terminology and organizational skills required. Interpersonal skills to effectively communicate with patients, visitors, physicians and hospital staff of all levels. Typing and good math skills. Detail oriented. Analytical ability to locate, research and resolve errors and problems. Organizational skills to gather, assemble and maintain data from a wide variety of sources. The ability to operate standard and automated office equipment, including an on-line computer terminal. The level of typing ability required for this position is not that of a correspondence typist.

EXPERIENCE: Six to twelve months of progressively more responsible job-related experience, in order to be familiar with most, if not all, departmental operations, as well as the regulations associated with specialized functions. Ability to read clinical information and interact effectively with other professionals. Ability to comprehend information management techniques and acts independently in dynamic clinical setting. Knowledge of anatomical and medical terminology. Must be able to navigate a windows based personal computer application and navigate a clinical information system. Must be able to demonstrate good customer service skills.

WORKING ENVIRONMENT AND PHYSICAL REQUIREMENTS

Normal office environment. Requires standing, bending, sitting and moderate lifting. Sufficient visual acuity and manual dexterity to use computer keyboard and other common office equipment. Generally good working conditions with little discomfort from dust, noise, and heat.

INDEPENDENT ACTION

Incumbent functions independently within the department’s policies and practices. Refers specific complex problems to the Supervisor when clarification of the departmental policies and procedures are required.

SUPERVISORY RESPONSIBILITY

None. May initiate training of new employees or communicate workflow changes. May provide performance feedback to the Supervisor for new employees.

Pay Range: $21.09-$22.04

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location: Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type: M-F 8:30am - 5:00pm x3 8-hour shifts days of the week flexible

Work Shift: Day Driving Required: No Union: International Brotherhood Teamsters

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island.

Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families.

Join us and help build a healthier future for our patients - and for yourself.

Company Location Belonging and Engagement Nursing Our Mission