DHSEM Grants Specialist III

State of Colorado; Centennial (CO); Hybride; USD 59 000 - 95 000; Plein temps

Avantages offerts par ce poste

Medical & dental

Disability insurance

Life insurance

Wellness program

Discounts via BenefitHub

HSA contributions

FMLA/FAMLI

Hybrid work

Retirement benefits (PERA)

Paid holidays & leave

EAP

Tuition reimbursement

Résumé du poste

Colorado Department of Public Safety is seeking a Grants Specialist III to manage and coordinate the flow of agreement generation from request to dissemination, ensuring compliance with federal and state requirements. The role supports the Grants Management Office with FSRS updates and reporting, BSIR entries, and interaction with subrecipients.

Required experience includes six years in grants or related finance administration, or a bachelor’s/master’s degree with corresponding experience.

Qualifications

• Six years of professional experience in grants, accounting or finance administration that included monitoring or administering grants or other restricted funds.

Responsabilités

• Coordinate flow of grant agreements from request to final dissemination.
• Update FSRS, CORE, BSIR, and related grant management systems.
• Maintain organized grant files and ensure compliance with federal and state requirements.
• Represent the Division in meetings and liaise with external partners on status and questions.
• Provide pre-disaster support to the State Emergency Operations Center when directed.

Connaissances

Prioritization

Critical thinking

Independent decision making

Multi-tasking

Organizational skills

Self-sufficiency

Team collaboration

Formation

Bachelor's degree in related field

Master's degree in related field

Outils

Microsoft Office

Adobe (forms/ PDFs)

Description du poste

This position is open only to current Colorado state residents.

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

This position is grant funded with a high probability for renewal once it expires. The employee will be required to sign a waiver of retention rights.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values - Unity, Honor, Service

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is dedicated to non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

At CDPS, our culture is driven by our commitment to creating a safer Colorado and guided by a public service focus. We strive to provide effective solutions and services to our fellow Coloradans. We model a culture of collaboration, innovation, and growth for our employees. We maintain a professional and inclusive workplace.

Careers with a purpose:

If you are passionate about public safety and public service, and are eager to dedicate your career to serving Coloradans, consider joining CDPS. Our team at CDPS consists of exceptional individuals and is an environment where you can challenge yourself and acquire new capabilities to build a rewarding and fulfilling career.

We are committed to providing public safety services to our communities including safety on our roads, preparing for and mitigating environmental disasters such as floods and wildland fires, disaster recovery, combating crime, promoting school safety, and victim services.

Classification and Salary:

Grants Specialist III

Anticipated Hiring Range: $4,955 - $6,442 /month; $59,460 - $77,304/year

Full Salary Range: $4,955 - $7,927/month; $59,460 - $95,124/year

Benefits:

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

• Eligible employees receive Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000. Basic Life and AD&D are provided by the State of Colorado at no cost to employees.

• The State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee’s health and wellness goals. This program offers personalized health coaching, skill groups and more. Participants can earn a $20 per month health insurance premium discount.

• Through BenefitHub, State of Colorado employees have access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.

• State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.

• Eligible employees have access to medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).

• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

• We offer excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.

• We provide generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.

• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

• Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

• We offer Credit Union of Colorado membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits.

About the Work Unit

The mission of the Grants Management Office is to standardize, streamline and improve federal and state grant management practices. This Office promotes and provides assistance for projects and programs to build, sustain, and deliver the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from all hazards events. The support provided includes all phases of the grant life cycle from application, awarding of the grant agreements, to close-out of the grant agreements and the grant program.

Services include:

• Disseminate funding opportunity announcements
• Assist with grant application and budget development
• Review of funding applications
• Provide guidance and technical assistance to sub-recipients
• Monitor subrecipients
• Assess project/program success

Preparedness Grants and Contract Section:

• State and Local Cybersecurity Grant Program (SLCGP)
• State Homeland Security Grant Program (SHSGP)
• Urban Area Security Initiative Grant (UASI)
• Non-profit Security Grant Program (NSGP)
• Hazardous Materials Emergency Preparedness Grant (HMEP)
• Emergency Management Performance Grant (EMPG)
• Incident Management Team (IMT) Grant Program

Work Environment

• Work unit core hours are Monday through Friday from 8:00 a.m. to 5:00 p.m., with some flexibility.

• A hybrid work model is utilized, requiring in-office attendance a minimum of three (3) days per week, typically Tuesday-Thursday.

About the Job

The primary purpose of this position is to manage and coordinate the flow of agreement generation to final dissemination of the completed documents as requested, with broad responsibility for ensuring appropriate document selection for incoming requests, reading and interpreting federal grant guidance or state legislature to ensure the proper language and preferences are generated for incoming requests, organization of information between sections throughout the Division, and reporting agreement information to leadership. Additionally, this position will be responsible for updating the Federal Funding Accountability and Transparency Act (FFATA) SubAward Reporting System (FSRS) for all grants in the Division, and assisting the Grants and Agreements team, as needed, with a variety of grant responsibilities.

Key Responsibilities

Division-Wide Grants Agreements Administration

Lead efforts between the Division and the Office of the State Controller’s (OSC) Central Contracts Unit (CCU) in updating agreement document templates used by the Division in grant awarding process, in accordance with OSC/CCU guidelines and State Regulations. Guide and assist Grant Program Managers in creating the appropriate agreement documents for the request made at the grant management level. Lead in the implementation of agreements to subrecipients for award. Work with other team members to build agreements and ensure they include appropriate federal requirements and any necessary modification documents. Collaborates with program managers from other sections to finalize agreements and communicate with external partners on questions and/or status. Ensures agreement process is followed and completed from start to finish while updating appropriate systems which manage the grant award.

Grants Program Administration

Develop and foster a positive relationship with all subrecipients at the local, regional, and state level, including the Tribal Nations. Ensure relevant grant information is entered into the Bi-Annual Strategic Implementation Report (BSIR), the state’s grant management system (EMGrants Pro), the Federal Funding Accountability and Transparency Act (FFATA) SubAward Reporting System (FSRS), and the Colorado Operations Resource Engine (CORE) financial accounting system. Maintain paper and electronic grant files for assigned subrecipients that comply with all Federal and State records and retention rules. Assist in reviewing Requests for Reimbursements (RFRs) and Environmental Historical Preservation (EHPs) submissions. Represent the Division of Homeland Security and Emergency Management and/or the Office of Grants Management (OGM) at meetings as assigned.

State Emergency Operations Center Support

As directed, provide pre-disaster support to the State Emergency Operations Center training and exercise program up to 5% of time. During a state declared disaster, provide operational support to the State Emergency Operations Center as directed.

Recovery Task Force Support

When directed, assume assigned role as member of the State Recovery Task Force until relieved by Task Force Leader or Director, DHSEM.

Note, to be considered for this position, you must meet one of the following options for consideration.

Proven Experience, Knowledge, Skills

Six (6) years of professional experience in grants, accounting or finance administration that included monitoring or administering grants or other restricted funds.

OR Education and Experience, Knowledge, Skills

A Bachelor's degree and two (2) years of professional experience in grants, accounting or finance administration that included monitoring or administering grants or other restricted funds.

OR

A Master's degree and one (1) year of professional experience in grants or accounting or finance administration that included monitoring or administering grants or other restricted funds.

Note: If you are using education to meet the minimum qualifications, transcripts must be attached at the time of application.

Required Skills

• Ability to prioritize and be accountable

• Demonstrated strong critical thinking skills

• Ability to make independent and creative decisions

• Ability to multi-task

• Strong organizational and follow up skills

• Self-sufficient, highly motivated and team player

• Ability to thrive in a fast paced work environment with consistency and reliability

Preferred Qualifications and Competencies

• Recent and successful experience in grant management, grant compliance, and administration of federal, state, local, and foundation grants.
• Working knowledge of grant compliance processes.
• Excellent and demonstrated organizational, interpersonal, written, and oral communication skills.
• Exceptional ability to exercise self-motivation and facilitate collaborative working partnerships.
• Microsoft Office and Adobe (spreadsheet and word processing, security, and advanced formatting controls)
• Highest work/personal ethics and integrity.
• Good to excellent judgement and discretion.
• Committed to providing the highest possible standards of customer service and support.

Conditions of Employment

• Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking,driving history.

• Must be a Colorado resident at the time of application

• Must be able to participate in State Emergency Operations Center and Recovery activations as assigned.
• This position is grant funded until with a high probability for renewal once it expires. The employee will be required to sign a waiver of retention rights.

Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Disability Accommodation

If you have a disability and require reasonable accommodation to ensure equitable opportunity applying or interviewing for this position, please direct your inquiries to Human Resources at: [e-mail].

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.