Development Support Specialist

YWCA Rock County; Janesville (WI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Full-time benefits

Job summary

YWCA Rock County seeks a Development Support Specialist to advance fundraising, communications and donor engagement. You will work under the Development Director to build relationships with families and stakeholders, support grant proposals, manage donor data, and assist with major events and campaigns.

Responsibilities include coordinating donor progress, assisting with annual giving, and supporting volunteer programs within a values-driven organization.

Qualifications

• Two or more years of work experience and/or relevant educational background in event planning, fundraising, or administrative support for non-profit organizations.
• Strong writing and ability to handle multiple projects with varying timelines and priority levels.
• Experience with donor management (CRM) software and strong computer skills in Word, Excel, PowerPoint, and Outlook.
• Detail-oriented with good communication, problem solving, time management and organizational skills.
• Dependable and flexible. Ability to be productive in a high-demand position.
• Team approach with staff, volunteers and community partners.
• Strong interpersonal and communication skills required.
• Experience working with culturally and economically diverse populations.

Responsibilities

• Assist and support the work of the Development Director, including grants, individual donors, foundations and annual campaigns.
• Coordinate donor relationship progress from ask to gift and gratitude; update donor management CRM and assist with grant funding proposals.
• Support the Director of Marketing and Corporate Giving with events, giving campaigns and donor communications.
• Assist with planning and executing YWCA events from reservations to post-event analysis.
• Develop the Annual Donor Campaign in collaboration with the Marketing Director.
• Manage volunteer projects and data entry into the Volunteer Data Base System.
• Track and maintain documentation for Development project budgets; attend meetings and assist with agendas/minutes.

Skills

Event planning

Fundraising

Administrative support

CRM experience

Strong writing

Project management

Communication skills

Team player

Diversity experience

Tools

Word

Excel

PowerPoint

Outlook

Job description

Description

YWCA Mission Statement

YWCA Rock County is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom and dignity for all.

Job Summary

The Development Support Specialist works under the direct supervision of Development Director and is

committed to developing meaningful relationships with families and stakeholders for the success of the YWCA

Rock County. This position will support the execution of YWCA development, communications and fundraising

strategy; planning and execution of events; aiding relationships with donors and volunteers; in an effort to raise

the profile of the YWCA in the community.

Major Responsibilities

1. Assist and support the work of the Development Director. (Grants, Individual Donors, Foundations, Corporations, Donor Engagement and Annual Campaign, Program Data and Evaluation). For example, Coordinate, track and document donor relationship progress from ask to gift and gratitude. Follow-up with donors as directed. Update and maintain donor management (CRM) software. Assist with grant funding proposals.
2. Assist and support the Director of Marketing and Corporate Giving as directed by the Development Director. (Events and Corporate Giving: The Director of Development collaborates with the Director of Marketing and Corporate Giving in stewarding & developing corporate relationships and in planning and developing Giving Tuesday and any online donor campaign including the Annual Giving Campaign). For example, Assist with all stages of YWCA events, from planning to implementation and analysis. Including reservations, payments, seating charts, maintain decorations and supplies, preparation and distribution of marketing materials, event set-up, and clean-up. Maintain relationships with venues and ensure events meet planning requirements
3. Annual Giving Campaign and Donor Base Management: Develop the Annual Donor Campaign and partner with the Director of Marketing and Corporate Giving to communicate effectively with all donors at every level.
4. Manage volunteer projects and data entry into our Volunteer Data Base System.
5. Track and maintain documentation for Development project budgets as directed.
6. Attend meetings, administratively assist with agendas and minutes as directed.
7. Collaborate with all departments in a professional manner in alignment with organizational values.

YWCA is committed to recognizing and valuing diversity and strives to create a work place in which diversity is intentionally developed and celebrated. YWCA will not accept any intolerant or discriminatory behavior – especially that related to race, color, national origin, citizenship, religion, pregnancy, gender, sexual orientation, gender identity, disability, genetic information, military status, political belief or any additional characteristic protected by applicable law.

To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities. Job descriptions represent a general outline of job responsibilities and qualifications. They are not intended to be comprehensive in nature. In addition, jobs evolve over time and, therefore, their descriptions may not reflect the precise nature of the position at a given point of time

Hours

40 hours per week, 8:00 A.M. - 4:30 PM, Monday - Friday

Compensation

NON-EXEMPT, 1.0 FTE. Hourly plus Full Time Benefits

YWCA Rock Cause-Driven Leadership Competencies:

1. Community: Demonstrates a commitment to improving lives and securing futures with themselves and others. Effectively communicates the benefits and impact of YWCA efforts. Ensures community engagement. Ensures the voices of the community are heard.
2. Values: Models and teaches YWCA values. Reinforces YWCA values within the organization and the community. Incorporates values into the organization’s vision and strategies.
3. Diversity, Equity, Inclusion: Develops strategies to ensure staff and volunteers reflect the community. Champions inclusion activities, strategies and initiatives. Develops and implements intentional systems of DEI throughout the organization.
4. Relationships: Builds relationships to create community. Builds and nurtures strategic relationships to enhance support for the YWCA. Develops relationships with influential leaders to impact and strengthen the community.
5. Communication: Demonstrates active listening. Seeks to understand, asks questions. Communicates to obtain buy-in and support of YWCA goals. Communicates to engage and inspire people within and outside the YWCA
6. Developing Others: Provides others with feedback, coaching, guidance and support. Provides. tools and resources for the development of others. Ensures that a talent management system is in place and executed effectively.
7. Decision Making: Provides others with frameworks for making decisions. Integrates multiple thinking processes to make decisions. Possesses penetrating insight and strong strategic and critical thinking skills.
8. Innovation: Involves the community and seeks input in the development of policies, programs and activities. Invests resources in well-designed innovation initiatives.
9. Project Management: Develops plans and manages best practices through engagement of team. Ensures executions of plans. Creates a structure to deliver organization-wide results to achieve objectives.
10. Finance: Effectively creates and manages budgets. Develops and implements stewardship strategies.
11. Quality Results: Holds staff accountable or high- quality results using a formal process to measure progress. Assigns clear accountability and ensure continuous improvement. Determines benchmarks and ensure appropriate leadership to meet objectives.
12. Self-Development: Shares new insights. Fosters a learning environment embracing diverse abilities and approaches. Creates a learning organization.
13. Flexibility: Creates positivity in self and fosters it in others to support change. Partners to create positive change in the community.

Requirements

• Two or more years of work experience and/or relevant educational background in event planning, fundraising, or administrative support for non-profit organizations.
• Strong writing and ability to handle multiple projects with varying timelines and priority levels.
• Experience with donor management (CRM) software and strong computer skills in Word, Excel, PowerPoint, and Outlook.
• Detail-oriented with good communication, problem solving, time management and organizational skills.
• Dependable and flexible. Ability to be productive in high-demand position.
• Team approach with staff, volunteers and community partners.
• Strong interpersonal and communication skills required.
• Experience working with culturally and economically diverse populations.
• Good judgement when making decisions. Able to make collaborative decisions for the good of the YWCA.

To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities. Job descriptions represent a general outline of job responsibilities and qualifications. They are not intended to be comprehensive in nature. In addition, jobs evolve over time and, therefore, their descriptions may not reflect the precise nature of the position at a given point of time