Development Facility Coordinator Full Time

Glow Brands; Sun City (KS); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance & Disability Coverage

Paid Time Off (PTO)

401(k) with Company Match

Daily Pay Options

Employee Discounts on Products and and

Professional Development & Training

Casual Dress Code & Free Company App

Free Tanning

Free Spray Tanning

Free Wellness Spa Services

Employee Wellness Programs w/yearly $0

Exclusive Discounts at Outside Retaile

Free Gym Membership (Planet Fitness)

Job summary

Glow Brands is seeking a Facilities Coordinator to support multiple locations, including Sun Tan City, Wellness City, Planet Fitness, Buff City Soap, and 7 Brew. You will manage service requests, preventive maintenance, and asset tracking, using hands-on mechanical expertise to troubleshoot issues.

You will coordinate with vendors, landlords, and internal teams to schedule work, maintain records in Woven, and assist with capital projects and inventory.

Qualifications

• 5+ years of administrative support experience with a solid mechanical/handyman background.
• Ability to read and interpret facility plans and blueprints.
• Hands-on mechanical troubleshooting for HVAC, plumbing, electrical, and handyman issues.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams), facility software (Woven), document management and invoice systems (Docuware).
• Basic knowledge of facilities maintenance management and Glow Brands businesses preferred.

Responsibilities

• Receive and prioritize service requests; troubleshoot minor facility issues before vendor calls.
• Read and interpret facility plans to assist with layouts and capital projects.
• Communicate with vendors, property managers and internal teams to schedule service calls.
• Maintain asset and service databases across locations via Woven; track preventive maintenance.
• Coordinate, track and report on scheduled preventive maintenance programs.
• Update service ticket costs and vendor invoices in Docuware; oversee procurement and licenses.
• Assist Director of Facilities with capital projects, store sets, remodels, and warehouse inventory.

Skills

Mechanical background

Administrative support

Communication

Microsoft Office

Tools

Woven

Docuware

Microsoft Office

Job description

Responsive recruiter Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should send an email to [e-mail]. NOTE: This email is for accommodation requests ONLY. Any other inquires will not receive a response.

About Glow Brands

If you are looking for a rewarding opportunity in a fast-paced environment, Glow Brands is the place for you! Glow Brands comprises a balanced portfolio of health, beauty, and self-care businesses across retail and membership-based models. We provide high-quality products, services, and expert recommendations through trusted, client-focused relationships—helping our customers look good, feel good, and build confidence.

Position Summary

We are seeking a Facilities Coordinator to provide administrative and operational support across our locations, including Sun Tan City, Wellness City, Planet Fitness, Buff City Soap, and 7 Brew. In this role, you will facilitate service calls, manage preventive maintenance programs, track mechanical assets, and utilize hands-on mechanical expertise to troubleshoot facilities issues.

Benefits

• Health Insurance options (Medical, Dental, Vision)
• Life Insurance & Disability Coverage options
• Paid Time Off (PTO)
• 401(k) with Company Match
• Daily Pay Options
• Employee Discounts on Products and Services
• Professional Development & Training
• Casual Dress Code & Free Company Apparel
• Free Tanning
• Free Spray Tanning
• Free Wellness Spa Services
• Employee Wellness Programs w/yearly $125 reimbursement option
• Exclusive Discounts at Outside Retailers
• Free Gym Membership (Planet Fitness Black Card) *qualified areas only

Tasks & Responsibilities

• Service Request & Technical Troubleshooting: Receive and prioritize service requests via phone and email; leverage a strong mechanical background to troubleshoot minor HVAC, plumbing, electrical, and general handyman issues with store locations prior to placing vendor service calls.
• Plan & Blueprint Review: Read and interpret facility plans and blueprints to assist with location layouts, maintenance, and capital projects.
• Vendor & Landlord Relations: Communicate directly with vendors, property managers, operations teams, and internal maintenance crews to schedule and resolve service calls.
• Asset & Maintenance Tracking: Maintain master files, service databases, and mechanical asset tracking across all brand locations via Woven.
• Preventive Maintenance: Coordinate, track, and report on all scheduled preventive maintenance programs.
• Financial & Administrative Support: Update service ticket costs, code and approve vendor invoices via Docuware, manage procurement, and maintain business licenses.
• Project & Warehouse Support: Assist the Director of Facilities with ongoing capital projects, new store sets, remodels, upgrades, and monthly warehouse inventory counts.

Qualifications

• Experience & Background: 5+ years of administrative support experience, paired with a solid mechanical/handyman background.
• Technical & Mechanical Skills:
• Ability to read and interpret facility plans and blueprint (Procure)
• Hands-on mechanical background with the ability to troubleshoot minor HVAC, plumbing, electrical, and general handyman issues.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams), facility software (Woven), document management, procurement, and invoice systems (Docuware).
• Industry Knowledge: Basic knowledge of facilities maintenance management and Glow Brands businesses preferred.
• Key Attributes: Strong written and verbal communication, tenacity/results orientation, excellent organizational skills, customer-service mindset, and the ability to self-manage tasks based on priority.

Work Conditions & Physical Demands

• Rotating on-call availability for urgent facility issues during evenings and weekends.
• Ability to sit for extended periods and operate standard office/computer equipment.
• Ability to work occasionally in compact server/utility spaces with elevated noise levels and temperatures.
• Physical ability to lift or move up to 50 pounds, operate a pallet jack, and maneuver loaded skids.
• Occasional standing, walking, reaching, climbing, balancing, stooping, kneeling, or crouching.

Applicant Statement:

I certify that my answers to all questions are true and correct without any consequential omissions of any kind whatsoever. I further understand that any material omissions, false, misleading or otherwise incorrect statements made on this application or during the pre-employment process may be grounds for cancellation of this application or, if I am employed at the time it is discovered, my immediate termination. I give the employer the right to contact and obtain information from all references, employers, educational institutions and to otherwise verify the accuracy of the information contained in this application. I hereby release from liability the employer and its representatives for seeking, gathering and using such information and all other persons, corporations, or organizations for furnishing such information. I understand that the employer is an equal opportunity employer and as such does not unlawfully discriminate in employment and no question on this application is used for the purpose of limiting or excusing any applicant from consideration for employment on a basis prohibited by local, state or federal law. If I am hired, I understand that I am free to resign at any time, with or without cause and without prior notice, and the employer reserves the same right to terminate my employment at any time, with or without cause and without prior notice, except as may be required by law. I understand that this application does not constitute an agreement or contract for employment for any specified period or definite duration and that no representative of the employer, other than an authorized officer, has the authority to make any assurances to the contrary. I further understand that any such assurances must be in writing and signed by an authorized officer. I understand it is the company’s policy not to refuse to hire a qualified individual with a disability because of that person’s need for a reasonable accommodation as required by the ADA. I also understand that if I am hired, I will be required to provide proof of identity and legal work authorization. Finally, I understand that this application is current for only 90 days, and at the conclusion of this time, if I have not heard from the employer and still wish to be considered for employment, it will be necessary to fill out a new application.

By submitting an application, each applicant represents and warrants that they have read and fully understand the foregoing information, that they are seeking employment under these conditions, and that their application submission will be their electronically signed application form.

Compensation: $18.00 - $22.00 per hour Your Golden Ticket to a Sun-Kissed Career Our salons are filled with enthusiastic, fun employees who are passionate about client service. Be a part of a positive working environment where you are truly a valued member of the team. Whether you are looking for a fun part-time job or a leadership position with room for growth, at Sun Tan City, you are in the right place. Join Our Team As a Sun Tan City employee, you'll help clients find their glow and grow their confidence! Whether it's for a special occasion or just for maintaining that everyday glow, you will educate clients on the best tanning and wellness options, so they will look and feel their best. And because we want to make sure you Shine, you will be able to enjoy our services for FREE!