Development Database Manager

Mary Institute and St. Louis Country Day School (MICDS); St. Louis (MO); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

403(b) retirement

Medical/Dental/Vision

Tuition benefit

Paid leave

Fitness center

Free lunch

Job summary

Mary Institute and St. Louis Country Day School (MICDS) seeks a Development Database Manager to ensure accurate, secure financial and biographical data in the school's database.

You will process gift transactions and create reports supporting Alumni Relations, Annual Giving, Donor Relations and Planned Giving. You will reconcile gift entries, collaborate on outreach, and implement data best practices while supporting events and donor recognition initiatives.

Qualifications

• 3-5 years of nonprofit fundraising experience or equivalent.
• Strong data entry and data management capabilities.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Oversee gift entry and reconcile with Business Office monthly.
• Collaborate with team to optimize database for outreach and reporting.
• Document and enforce best practices for data entry, security and privacy.
• Maintain data integrity with regular audits and cleanups.
• Develop monthly fundraising progress reports for Annual Giving and major gifts.
• Assist in prospect research to support major gifts activity.
• Support event planning and execution as needed.
• Manage data needs for annual donor recognition campaigns.
• Train staff and new users on database usage and provide tech support.
• Coordinate with Marketing for mail lists and address updates.

Skills

Attention to detail

Communication

Team player

Education

College degree

Tools

Veracross

Raiser's Edge

Excel

iWave

LexisNexis

Job description

About MICDS MICDS has a rich and distinctive history spanning more than 150 years. A leader in independent education, MICDS is a college-prep, coeducational school for grades JK-12. Our mission is to help students discover their unique talents, preparing them for higher education and a life of purpose and service as engaged citizens in our ever-changing world.

Details

Posted: 09-Jun-26 Location: St. Louis, Missouri Type: Full Time Categories Development/Fund Raising

Employee Benefits

MICDS offers employees a competitive salary and comprehensive benefits plan, including a generous 403(b) retirement plan where the School contributes 8% of salary with an employee's 3% contribution; medical, dental and vision insurance; flexible spending accounts and long term care insurance; life insurance and short-term and long-term disability insurances; tuition benefit; paid leaves; access to a fitness center; and free lunch.

Job Summary

The Development Database Manager is a key member of the Alumni Relations and Development team, providing data expertise and ensuring the accuracy, integrity and security of financial and biographical information in the School's database. In addition, this role processes gift transactions and develops queries and reports that support the full scope of the department’s work, from departmental leadership to Alumni Relations, Annual Giving, Donor Relations and Planned Giving.

Essential Functions

• Oversee and manage gift entry process and perform regular and ongoing financial reconciliation with the Business Office
• Work collaboratively with team members to maximize efficient use of the database to support data analysis, donor stewardship, event invitations, solicitations, and other targeted outreach efforts
• Document and implement departmental best practices around data entry, security, and privacy, and ensure compliance for all procedures
• Maintain database integrity through regular data audits
• Develop monthly comparative and projection reports to track fundraising progress for Annual Giving, including reunion class gifts and major gifts
• Perform prospect research to assist major gift fundraising efforts
• Assist team members as needed with event planning and execution
• Manage data needs for annual donor recognition
• Train current and new users in database usage and provide technical support
• Provide support for the Marketing & Communications team in generating mail lists and maintaining NCOA address updates
• Serve as a liaison to the School’s IT Department as related to Veracross
• Other projects and responsibilities may be added at the School’s discretion

Job Requirements And Qualifications

• 3-5 years previous experience in nonprofit fundraising is mandatory
• Proficiency with fundraising CRM (such as Veracross or Blackbaud's Raiser's Edge)
• Strong knowledge of best practices for gift entry across various gifting scenarios
• Strong proficiency in Microsoft Office Suite, especially Excel, required; experience with iWave and LexisNexis preferred
• Very high level of accuracy and thoroughness with regard to data entry
• Well-organized and self-directed, with a proven ability to manage multiple priorities and maintain a high level of productivity and accuracy while meeting deadlines in a fast-paced environment
• The ability to work effectively in a team including problem resolution, willingness to find new solutions, and sharing ideas in a constructive manner
• High level of interpersonal skills to handle sensitive and confidential situations
• College degree or equivalent educational experience
• Ability to work occasional evenings and weekends at key times of the year

Other Information

• Employment is contingent upon successful completion of criminal history and background check.
• This is an on-campus, in-person position. The employee is expected to work from the School's office; remote or hybrid work arrangements are not available.
• Generally, works in standard office conditions and climate.
• May work at a desk and computer for extended periods of time.
• May work in varied extreme outside weather conditions during special activities and fundraising events.
• Light physical activity. Work may involve occasional assistance of others in the manipulation of heavy objects and some standing or walking for extended periods of time.

About MICDS - Mary Institute and St. Louis Country Day School

Founded in 1859, MICDS is a nonprofit, independent, preparatory school offering non-sectarian education to qualified students regardless of national origin, race or religion. MICDS consists of the Ronald S. Beasley Lower School, for grades Junior Kindergarten-4; Middle School, offering a coordinate model of single-gender education in the core curricular classes, for students in grades 5-8; and the Upper School for grades 9-12. MICDS is recognized as one of the nation's leaders in independent education.