Development Coordinator, Temporary

American Heart Association; Buffalo (NY); Remote; USD 31,000 - 40,000; Part time

Benefits offered by this job

Remote work

Laptop provided

Flexible schedule

Job summary

American Heart Association in the Northeast (remote) seeks a Development Coordinator for the Kids Heart Challenge program. This temporary, 16-week assignment supports data entry, donor records, and school engagement, with duties including emails and phone outreach and coordination with the fundraising team.

The role is non-exempt, 25 hours per week, with start December 1, 2026 and end in May 2027. A laptop is provided; flexibility with hours and occasional evenings may be required.

Qualifications

• Three years or more of administrative, coordination, and/or event management experience.
• Proficient in PowerPoint, Word, and Excel; testing may apply.
• Experience with web conferencing tools (Zoom, Teams).
• Detail-oriented with ability to manage multiple tasks.
• Ability to work independently and in a team; flexible hours.

Responsibilities

• Meet regularly with directors and volunteers to align objectives.
• Maintain a high level of service by responding to inquiries in a timely manner.
• Prepare presentations, correspondence, and meeting minutes.
• Support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents on special projects.
• Work independently and within a team on nonrecurring and ongoing projects.

Skills

Data entry

Customer service

Project coordination

Event planning

PowerPoint

Word

Excel

Zoom

Microsoft Teams

Event.Gives

Education

High school diploma or equivalent

Tools

Microsoft Dynamics

Luminate

Tableau

Microsoft SharePoint

Microsoft Teams

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

Development Coordinator-Temporary

This is a remote, temporary position in the Northeast, currently posted in New York. This individual will be responsible for supporting our School Fundraising programs for our Kids Heart Challenge campaign. There will be data entry, interaction with the fundraising team, and work with some schools. You will support the RVP and Development Directors and achieve the desired school engagement results. Work primarily includes behind-the-scenes data support, emails, and phone calls. The Association will provide a laptop computer with access to company software.

• Five hours per day, five days per week – morning hours ideal, but flexibility is crucial.
• Non-exempt hourly position with a 25-hour work week – early morning hours preferred.
• This position will begin on December 1, 2026, with an end date in May 2027 (for a duration of approximately 16 weeks).
• This is a home-office-based position.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

The Development Coordinator is a key element in supporting a cohesive, efficient, and productive workplace. Must be willing to work outside of standard hours as needed, including Support Services.

• Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.
• Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner.
• Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents.
• Preparing presentations, correspondence, and documentation in a timely manner, including meeting minutes.
• Working independently and within a team on special nonrecurring and ongoing projects.

Process, Monitor, and Report on Data

Data is central to the organization’s success. This position has the meaningful responsibility of entering, maintaining, and reporting on critical data, including donor information, donor payments, events, and prospect details.

• Experience in general data entry or equivalent in Association data management systems such as "Microsoft Dynamics" or Luminate is required.
• Processing all related data — ensuring accurate record‑keeping.
• Supervising data for completeness and accuracy. Correcting irregularities as needed.
• Generating reports as needed.
• Occasional evenings and weekends as needed.

Qualifications

At least three years’ experience in administrative work, project coordination, and/or event management systems with strong attention to detail.

• High school Diploma or equivalent.
• Experience in event planning, organizing, consultation, and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, Event.Gives etc.).
• Demonstrated ability to work on multiple tasks concurrently.
• Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
• Ability to objectively evaluate, make effective decisions, and develop alternative solutions.
• Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes the ability and willingness to build and cultivate relationships within and outside the American Heart Association.
• Ability to be respectful, self‑motivated, resourceful, detailed, and considerate.
• A willingness to work in an atmosphere that requires flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
• Knowledge of and skill in report preparation, proofreading, and attention to detail.
• Must pass a background check and must be at least 18 years old.

Preferred Qualifications, Not Required To Qualify

• Nonprofit experience
• Project management experience
• Digital event production experience
• Design skills, preferably in Canva or similar
• Knowledge of email marketing basics
• Experience using Tableau reports
• Proficient in Microsoft SharePoint and Teams

Compensation & Benefits

Salary minimum to the midpoint of the range is $22.60 to $28.90 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

Mission

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities